Indian Institute Of Technology Palakkad Labour Sanitation Services Tender Kerala 2026 - EMD ₹350000 & Daily Wage Model
Progress
Tender Overview
The Indian Institute Of Technology Palakkkad, Department Of Higher Education, invites bids for manpower-based sanitation services in Palakkad, Kerala. The contract covers 6 Labourers, 6 Sanitary Attendants, and 6 Facility Managers deployed across all areas on a daily basis, with an estimated contract value of ₹17,355,000 and an EMD of ₹350,000. Bidders must establish a local service office in Kerala and provide a toll-free support line. The procurement emphasizes reliable staff deployment, statutory compliance, and dedicated service continuity, with emphasis on governance and accountability in daily sanitation operations.
Technical Specifications & Requirements
No formal technical specs are disclosed. What is specified includes: - Manpower-based sanitation service across all campus areas - Roles: Labourers, Sanitary Attendants, Facility Managers - Daily deployment model with ongoing supervision - EMD amount of ₹350,000; Estimated value ₹17,355,000; Bank details provided for online EMD transfer to IIT Palakkad (HDFC Bank, Tharekkad branch). Evidence of past experience and client execution certificates may be used as proof of capability. Service and support structure requires a local office in Kerala and a dedicated toll-free number for assistance, with a clear escalation matrix for issues.
Terms, Conditions & Eligibility
- EMD: ₹350,000 via RTGS/online transfer to IIT Palakkad account. - Delivery/Deployment: Daily sanitation staff across all areas; service continuity required. - Experience: Valid proof acceptable via contract/invoice, execution certificate, or client documentation. - Payment: Salary payments to staff by service provider with statutory PF/ESIC and bank statements; payment from buyer upon compliance. - Documentation: GST, PAN, experience proofs, financials, technical compliance, OEM authorizations where applicable. - Support: Local Kerala service office and toll-free support with escalation matrix. - Sub-contracting and assignment: Requires buyer consent; joint liability remains with contractor.
Key Specifications
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Manpower categories: Labourers (6); Sanitary Attendants (6); Facility Managers (6)
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Location: Palakkad, Kerala; All Areas coverage on a daily basis
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Estimated contract value: ₹17,355,000; EMD: ₹350,000
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EMD submission: online transfer to IIT Palakkad bank (HDFC Bank, Tharekkad branch)
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Service requirements: local Kerala office presence; dedicated toll-free support; escalation matrix
Terms & Conditions
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EMD amount and online payment method with bidder reference
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Delivery of sanitation staff daily across all campus areas
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Local service office requirement in Kerala and toll-free service line
Important Clauses
Payment Terms
Salaries paid by service provider; buyer to reimburse after statutory compliance (PF/ESIC) and submission of bank statements
Delivery Schedule
Daily deployment of specified manpower across all areas; continuous availability as per contract
Penalties/Liquidated Damages
Not explicitly stated; likely to be governed by standard IIT Palakkad procurement penalties for service shortfalls
Bidder Eligibility
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Proven experience in sanitation manpower provision with contract proof
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Financial stability evidenced by turnover statements
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Local presence in Kerala with a dedicated support office and toll-free line
Tender Data
Bid Details
Quantity
85
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
690
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Hiring of Sanitation Service - Manpower Based Model - Labourer; 6; All Areas; All Areas; Daily; 2 , Hiring of Sanitation Service - Manpower Based Model - Sanitary Attendant; 6; All Areas; All Areas; Daily; 2 , Hiring of Sanitation Service - Manpower Based Model - Facility Manager; 6; All Areas; All Areas; Daily; 2
Authority Records
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Documents 7
GeM-Bidding-9089747.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Buyer uploaded ATC document
ATC
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
20-Mar-2026, 10:30 am
Opening Date
20-Mar-2026, 11:00 am
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Past experience proof (contract copies with invoices, execution certificates, or client release notes)
Financial statements or turnover proof
EMD submission receipt (online RTGS/NEFT) with bidder details
Technical bid documents demonstrating compliance and proposed staffing plan
OEM authorizations or service partner agreements (if applicable)
Proof of local office presence in Kerala
Escalation matrix and dedicated toll-free service contact details
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for IIT Palakkad sanitation manpower tender in Kerala 2026
Bidders must submit GST, PAN, experience certificates, financials, EMD of ₹350,000 via RTGS to IIT Palakkad, and technical bid documents showing staffing plan. Ensure local Kerala office presence and toll-free service number, plus escalation matrix. Include past project proofs and client execution documents as eligibility evidence.
What documents are required for the sanitation staff bid in Palakkad
Required documents include GST registration, PAN, past contracts with invoices or execution certificates, financial statements, EMD receipt, technical bid, OEM authorizations if applicable, and proof of a Kerala office. Also provide staff deployment plans and escalation contacts for service support.
What are the staffing requirements for Labourers and Facility Managers
The contract specifies 6 Labourers, 6 Sanitary Attendants, and 6 Facility Managers deployed daily across all campus areas. Vendors must demonstrate capability to manage this headcount with supervision, shift scheduling, and adherence to statutory payroll and PF/ESIC obligations.
What is the EMD amount and payment method for this tender
The EMD is ₹350,000 and must be paid online via RTGS/NEFT to the IIT Palakkad bank account (HDFC Bank, Tharekkad). Include the bid number and bidder name in transaction details to ensure proper credit and eligibility verification.
What are the delivery expectations and daily service commitment
Daily deployment across all areas is required with continuous staff availability. Service continuity, prompt response, and adherence to work schedules are essential. The contract emphasizes consistent sanitation coverage, supervision by Facility Managers, and compliance with relevant labor laws.
What documents prove past experience for the sanitation bid in Kerala
Acceptable proofs include contract copies with invoices and bidder self-certification, execution certificates from clients, or third-party inspection notes. These documents establish prior experience in providing similar sanitation services to government or institutional clients.
What support and escalation details must bidders provide
Provide a dedicated toll-free support number and a clear escalation matrix with contact details. Demonstrate an on-ground service presence in Kerala and a responsive framework to handle service disruptions, staff issues, and emergency sanitation requests.
What are the key compliance requirements for salaries and statutory contributions
The service provider must pay salaries to deployed staff with PF/ESIC compliance, and furnish bank statements showing payments. This ensures statutory adherence and supports timely reimbursement from the buyer after verification of payroll documentation.