Madhya Pradesh Labour Department Multifunction Machine UPS Tender 2026 - IS/IEC Printing & AVR Standards
N/a
GWALIOR, MADHYA PRADESH
Posted:
2 January 2026
Closed:
12 January 2026
GEM
GEM
Department Of Higher Education Madhya Pradesh All-in-One PC & Multifunction Printer Tender Bhind 2026 BIS ISO OEM
Bid Publish Date
05-Jan-2026, 7:53 pm
Bid End Date
15-Jan-2026, 8:00 pm
Location
Progress
Issue05-Jan-2026, 7:53 pm
AwardPending
Quantity
4
Category
All in One PC (V2)
Bid Type
Two Packet Bid
Categories
2
Tender Overview
The procurement is issued by the Department Of Higher Education Madhya Pradesh for All in One PC (V2) and ** Multifunction Printer (Print, Scan, Copy)** targeting institutions in BHIND, MADHYA PRADESH 477001. Scope includes factory-preloaded OS with certification, configurable RAM and storage, display specifications, and multiple input/output features. The tender includes an option clause allowing a 25% quantity variation under contracted rates, with delivery timelines starting from the last delivery order date. A mandatory OEM service center presence and BIS/ISO certifications for the OEM are required. The award will consider equipment quality, after-sales support, and compliance with the stated terms.
Key Specifications
-
- Product/service category: All in One PC (V2) and Multifunction Printer (Print, Scan, Copy)
- OEM requirements: BIS and ISO certifications for both OEMs
- Original consumables cap: Original toner ≤ ₹750 per unit
- Delivery: subject to 25% quantity variation; delivery window linked to order dates
- OS: Factory Preloaded with Certification; compatibility with required software
- Connectivity: standard input/output ports and network connectivity as per OEM specifications
- Service: mandatory OEM service center; post-installation support documented
Terms & Conditions
-
Option clause allows 25% quantity variation during and after contract at contracted rates
-
OEM must supply BIS and ISO certifications; service center details mandatory
-
Original toner cost cap set at ₹750; verify with OEM documentation
Important Clauses
Payment Terms
Not explicitly detailed; bidders should confirm milestones and payment schedule per contract terms
Delivery Schedule
Delivery begins from the last date of original delivery order; extended time rules apply for option quantities, minimum 30 days
Penalties/Liquidated Damages
No explicit LD in data; verify during bid submission for potential penalties on delay
Bidder Eligibility
-
OEM must hold BIS and ISO certifications
-
Must provide verifiable service center details
-
Must ensure original toner cost not exceeding ₹750
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Tender Results
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Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Description | Description of store | All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty |
| Description | Processor Number | Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher |
| Input Devices | Mouse Connectivity | Wired, Wireless Or higher |
| Input Devices | Keyboard Connectivity | Wired, Wireless Or higher |
| Operating System | Operating System (Factory Preloaded with Certification) | Windows 11 Professional |
| Memory | Type of RAM | DDR5 Or higher |
| Memory | RAM Size (GB) | 16 |
| Storage | Type of Storage Installed with the System | NVMe SSD |
| Storage | Storage Capacity (in GB) | 1024 |
| Display | Display Size - Diagonal (in Inches) | 58.1 - 63 (22.87" - 24.8") |
| Display | Panel Technology | In Plane Switching (IPS) Or higher |
| Ports | Number of Ports | 1-DP, 1-HDMI, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 1 TYPE C, 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A, Universal Audio Jack |
| Generic | Stand | Height Adjustable |
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar procurements
4
Financial statements (audited if available)
5
EMD submission proof (if applicable) and security deposit details
6
Technical bid documents showing compliance with specified OS, RAM, storage, and BIS/ISO requirements
7
OEM authorization/certifications
8
Service center details and after-sales support documentation
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for Bhind All in One PC tender in Madhya Pradesh 2026?
Bidders must submit GST and PAN, provide OEM authorization, service center details, and BIS/ISO certifications. Ensure factory preloaded OS and meet RAM/storage specs. Include EMD documentation if applicable and comply with the 25% quantity variation clause. Delivery terms align with order dates and extended periods.
What documents are required for the All in One PC and printer tender in Bhind?
Required documents include GST certificate, PAN card, experience certificates for similar procurements, financial statements, EMD proof, technical bid, OEM authorizations, and service center details. Ensure BIS and ISO certifications for OEM, and evidence of after-sales support capacity.
Which standards are mandatory for OEMs in this Madhya Pradesh tender?
OEMs must provide BIS and ISO certifications for their equipment. Additionally, devices must have a factory-preloaded OS with certification. Service center accreditation is required, and original toner costs must be capped at ₹750 per unit.
What is the delivery clause and quantity variation for this tender?
The purchaser reserves the right to increase or decrease quantity by up to 25% at contract placement and during the currency of the contract. Delivery timelines start from the last date of the original delivery order, with minimum extension rules and a minimum 30-day adjustment period.
What are the printer specifications required in this Bhind tender?
Specifications include printing, scanning, copying capabilities, auto duplexing, a document feeder for scanning/copying, multiple paper trays, and connectivity options. Exact display size and RAM/storage values are to be confirmed in the technical bid; ensure OS certification and BIS/ISO compliance.
How is the EMD and payment structured for the MP higher education tender?
EMD details are not explicitly provided here; bidders should verify the exact amount, form, and submission method. Payment terms are not specified and should be clarified in the bid notice. Prepare bank guarantees or online EMD as per accepted procurement norms.
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Documents 4
GeM-Bidding-8798615.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS