GEM

Kerala Local Self Government Department IT Equipment Tender 2026: ISI/IS 550 Standards, 1.425M Value, EMD 35,625

Bid Publish Date

09-Feb-2026, 8:27 pm

Bid End Date

09-Mar-2026, 12:00 pm

EMD

₹35,625

Value

₹14,25,000

Latest Corrigendum Available

Progress

Issue09-Feb-2026, 8:27 pm

Corrigendum25-Feb-2026

AwardPending

Explore all 4 tabs to view complete tender details

Quantity

Key Highlights

• Service center requirement within consignee district with proof (GST/Panchayat license)
• EMD 2.5% of bid value; Security deposit 5% of bid value
• Scope: Supply, Installation, Testing and Commissioning (SITC) of IT hardware
• 25% quantity variation allowed at contracted rates
• On-site OEM warranty requirements; factory pre-loaded OS
• Invoices and payments tied to delivery/acceptance; inspection by PWD Electronics Wing
• Intra-district eligibility restriction for bidders

Categories 4

LAPTOP MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE SCANNER

Tender Overview

The Local Self Government Department Kerala invites bids for multiple IT hardware categories including Entry and Mid Level Desktop Computers, Laptops, Printers, Scanners, and Multifunction Printers. Estimated contract value is ₹1,425,000 with an Earnest Money Deposit of ₹35,625. Bidders must operate within the consignee district and provide a functional service center with GST registration or municipal license. The scope covers Supply, Installation, Testing and Commissioning (SITC) of the goods. The option clause allows up to 25% quantity variation at contracted rates, with delivery timing adjusted relative to the original schedule.

Location: Kerala
Organization: Local Self Government Department Kerala
Categories: Desktops, Laptops, Printers, Scanners, Multifunction Printers
Key differentiator: SITC with potential quantity expansion and in-district service capability
Unique aspect: ATC specifies intra-district eligibility and service obligations

Technical Specifications & Requirements

The tender requires a range of product specifications aligned to standard IT hardware categories:

Processors, RAM (GB), SSD/HDD capacities, cabinet form factor, monitor availability, display size (cm)
On-site OEM warranty (years) and factory pre-loaded Operating System
Print capabilities: ISO/IEC 24734 based speeds for A4/A3, monochrome/color, duplex printing, auto duplexing
Document handling: original document feeder, ADF capacity, scanner resolutions, simplex/duplex color scan speeds
Connectivity: network interfaces, USB/ethernet/wireless options
Other: ISO/IEC 24734 performance metrics, document handling, scanning speeds
No BOQ items available; emphasis on meeting categorical IT hardware specs and warranty terms

Terms, Conditions & Eligibility

EMD: 2.5% of bid value to be submitted before bid opening; required from bidders within consignee district
Security Deposit: 5% of bid value from successful bidder
Eligible bidders must possess a functional service center within the consignee district with proof (municipality/Panchayat license or GST)
Scope includes Supply, Installation, Testing and Commissioning of goods; inspection via designated agencies; delivery terms subject to option clause
Paperwork: GST, PAN, experience certificates, financial statements, technical bid, OEM authorizations
Delivery periods tied to original order with potential extension under option clause; penalties/LD details not specified

Key Specifications

Entry/Mid Level Desktop, Laptop, Printer, Scanner, Multifunction Printer categories
Estimated value ₹1,425,000; EMD ₹35,625; security deposit 5%
Warranty: On-site OEM; duration to be specified by OEM
IS/ISO standards aligned: ISO/IEC 24734 printing speeds; IS 550/IS 1551 optional
Intra-district service center and local eligibility

Terms & Conditions

EMD and Security Deposit as per ATC: 2.5% and 5% respectively
Service center within consignee district; GST/PAN and experience proof required
25% quantity variation allowed; SITC scope; intra-district eligibility

Important Clauses

Payment Terms

Payment terms tied to SITC completion and acceptance; EMD and security deposit required per bid value

Delivery Schedule

Delivery period linked to original order; extended time via option clause with 30+ days minimum

Penalties/Liquidated Damages

LD not explicitly defined in ATC; delivery delays may attract penalties per contract

Bidder Eligibility

Located within the consignee district
Functional service center within consignee district with proof
GST registration and GST-compliant operations

Documents 8

GeM-Bidding-8958164.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 5 Items

Item #1 Details

View Catalog

Category	Specification	Requirement
PROCESSOR	Description of Stores	Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR	Computer Type	Mid Level
PROCESSOR	Processor Number	AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher
OPERATING SYSTEM	Factory Pre-loaded Operating System by Desktop OEM	Window 11 Professional
MEMORY (RAM)	RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System)	16, 32 Or higher
STORAGE	Type of Storage Installed with the System	NVMe-SSD Plus HDD@5400 RPM, NVMe-SSD Plus HDD@7200 RPM, NVMe-SSD
STORAGE	SSD - Storage Capacity (in GB)	512, 1024, 2048 Or higher
STORAGE	HDD - Storage Capacity (in GB)	0 as SSD only Installed, 500, 1000, 2000 Or higher
CABINET	Cabinet Form Factor	Tower (More than 13 to 26 Liters)
Monitor	Availibility of Monitor	Yes as per IS 13252 (Part 1), No
Monitor	Screen Size (in CMs)	48.26 - 53 (19.0" - 20.87"), 53.1 - 58 (20.91" - 22.83"), 58.1 - 63 (22.87" - 24.8"), 63.1 - 68 (24.84" - 26.77"), 68.1 - 73 (26.81" - 28.74"), 73.1 - 78 (28.78" - 30.71"), 78.1 - 83 (30.75" - 32.68"), 83.1 - 88 (32.72" - 34.65"), NA as No Monitor
WARRANTY	On Site OEM Warranty (in Year)	3, 4, 5 Or higher

Item #2 Details

View Catalog

Category	Specification	Requirement
Generic	Description of Stores	Computer Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adaptor
Generic	Print Technology	Inkjet, Laser
Generic	Type of Printing	Monochrome (Black), Colour
Generic	Paper Size	A4, A4 and Legal, A3, A4 and Legal Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM)	1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Colour (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60 Or higher
Printing	Auto Duplexing Printing (2-Sided Feature)	No, Yes Or higher
Connectivity	Connectivity	USB Port, Ethernet Port, Wi-Fi

Item #3 Details

View Catalog

Category	Specification	Requirement
Generic	Description of Stores	Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic	Print Technology	Inkjet, Laser
Generic	Type of Printing	Monochrome (Black), Colour Or higher
Printing	Print Paper Size	A4 and Legal, A4, A3 and Legal
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM)	11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 6 to 11 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing	Auto Duplexing Printing/Coping (2-sided Feature)	No, Yes Or higher
PAPER HANDLING	Original Document Feeder Type (For Scanning and Copying)	Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING	Number of Main Paper Tray	1, 2, 3, 4
Connectivity	Connectivity	USB Port, Ethernet Port, Wi-Fi

Item #4 Details

View Catalog

Category	Specification	Requirement
Generic	Scanner Type	Integrated Sheet Fed & Flat Bed
Generic	Maximum Scan Size	A4, A4 and Legal, A4, Legal and A3, A4, Legal, A3 and A3+ Or higher
Performance	Maximum Optical Resolution (in Dpi)	600, 1200, 2400, 4800 Or higher
Performance	Simplex Colour Scan Speed at 200 dpi (in ppm) for Document Feeder	6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 60, 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160 Or higher
Performance	Duplex Colour Scan Speed for document (in ipm) for Document Feeder	6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 60, 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 181 to 200, 201 to 220, 221 to 240, 241 to 260, 261 to 280 Or higher
Document Handling	Duplex Scanning	Yes Or higher
Document Handling	Automatic Document Feeder (ADF) Tray Capacity at 75 GSM (in Number of sheets)	Not Applicable, 5 to 10, 11 to 20, 21 to 30, 31 to 40, 41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 300, 301 to 500 Or higher
Certification	On Site Warranty (in Years)	1, 2, 3 Or higher

Item #5 Details

View Catalog

Category	Specification	Requirement
Processor	Laptop Type	Entry Level, Mid Level
Processor	Processor Number	AMD Ryzen 3 5425U, Intel Core i3 - 1215U, AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher
Operating System	Operating System (Factory Pre-Loaded)	Window 11 Professional, Window 11 Home, DOS or equivalent, Linux, Window 11 STF (Shape the Future)
Memory	RAM Size (GB)	16, 32 Or higher
Display	Display Size (in cm) - Diagonal	35.56 to 38.09 (14 In to 14.99 In), 38.1 to 40.63 (15 In to 15.99 In), 40.64 to 43.17 (16 In to 16.99 In)
Storage	Capacity of Storage Drive (in GB)	512, 1024, 2048 Or higher

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Historical Data

Required Documents

GST registration certificate

Permanent Account Number (PAN) card

Experience certificates for similar IT hardware supply

Financial statements (last 2-3 years)

EMD submission proof (DD/online transfer)

Technical bid documents showing SITC capability

OEM authorization letters

Proof of functional service center in consignee district (license/GST)

Corrigendum Updates

3 Updates

Update

25-Feb-2026

Extended Deadline

09-Mar-2026, 12:00 pm

Opening Date

09-Mar-2026, 12:30 pm

Update

23-Feb-2026

Extended Deadline

26-Feb-2026, 12:00 pm

Opening Date

26-Feb-2026, 12:30 pm

Update

20-Feb-2026

Extended Deadline

23-Feb-2026, 12:00 pm

Opening Date

23-Feb-2026, 12:30 pm

Frequently Asked Questions

How to bid in Kerala IT hardware tender for Local Self Government Department 2026?

Applicants must be located within the consignee district, submit EMD of 2.5% of bid value and 5% security deposit, provide GST/PAN, experience certificates, OEM authorizations, and proof of a district-based service center; SITC scope applies for desktops, laptops, printers, scanners, and multifunction devices.

What documents are required for IT equipment bid in Kerala?

Required documents include GST certificate, PAN card, last 2-3 years' financial statements, experience certificates for similar IT hardware, EMD proof, technical bid, OEM authorization letters, and proof of a service center in the consignee district.

What are the key technical specifications for printers in this Kerala tender?

Printers must meet ISO/IEC 24734 performance metrics for A4/A3, monochrome and color speeds, duplex printing, auto duplexing, paper handling capacity, and network connectivity; on-site OEM warranty is required and factory pre-loaded OS for compatible devices.

What is the EMD amount for the Local Self Government Kerala bid?

EMD is 2.5% of the bid value, which for the estimated ₹1,425,000 contract equals ₹35,625; payment must reach the designated office before bid opening.

What are the delivery terms and option quantity in this Kerala IT tender?

Delivery is governed by the original delivery period with a 25% quantity variation allowed at contracted rates; additional delivery time follows the provided formula, with a minimum of 30 days and extension permitted under the option clause.

Which organization is procuring IT hardware in this Kerala tender 2026?

The Local Self Government Department Kerala is the procuring entity, seeking supply, SITC, and commissioning of desktops, laptops, printers, scanners, and multifunction printers within Kerala.

What are the service center requirements for bidders in this Kerala bid?

Bidders must operate a functional service center within the consignee district; provide Municipality/Panchayat license or GST registration as proof; this is a eligibility condition for participation.

What is the scope of supply for this Kerala procurement?

Scope includes Supply, Installation, Testing and Commissioning of IT hardware; post-acceptance inspection by PWD Electronics Wing; pre-dispatch inspection may be not required unless ATC specifies.

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Categories 4 available

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PHOTOCOPIER MACHINE

SCANNER

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Documents 8

GeM-Bidding-8958164.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Kerala Local Self Government Department IT Equipment Tender 2026: ISI/IS 550 Standards, 1.425M Value, EMD 35,625

Latest Corrigendum Available

Key Highlights

Categories 4

Tender Overview

Technical Specifications & Requirements

Terms, Conditions & Eligibility

Key Specifications

Terms & Conditions

Important Clauses

Payment Terms

Delivery Schedule

Penalties/Liquidated Damages

Bidder Eligibility

Documents 8

GeM-Bidding-8958164.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

CATALOG-Specification-4

CATALOG-Specification-5

Buyer uploaded ATC document

GEM General Terms and Conditions Document

Past Similar Tenders (Historical Results)

Entry and Mid Level Desktop Computer,Entry and Mid Level Laptop - Notebook,Multifunction Printer (P

Health and Family Welfare Kerala Procurement of Entry/Mid Level Desktop, Laptop & Multifunction Printer 2026

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Local Self Government Department Kerala GeM Tender for Multifunction Printer, Desktop PC & Laptop 2026

Entry and Mid Level Laptop - Notebook,Entry and Mid Level Desktop Computer,Multifunction Printer (P

Technical Specifications 5 Items

Item #1 Details

Item #2 Details

Item #3 Details

Item #4 Details

Item #5 Details

🤖 AI-Powered Bidder Prediction

Required Documents

Corrigendum Updates

Update

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Frequently Asked Questions

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Unlock Tender Documents

Documents 8

GeM-Bidding-8958164.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

CATALOG-Specification-4

CATALOG-Specification-5

Buyer uploaded ATC document

GEM General Terms and Conditions Document

Documents

Unlock All Documents

GeM-Bidding-8958164.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

CATALOG-Specification-4

CATALOG-Specification-5

Buyer uploaded ATC document

GEM General Terms and Conditions Document

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