Office Of Dg (ecs) Defence Research & Development housekeeping materials tender 2026 Rajasthan-like location unspecified
Progress
Quantity
1
Bid Type
Single Packet Bid
Tender Overview
Organization: Office Of Dg (ecs) under the Department Of Defence Research & Development. Procurement: Supply of House Keeping Materials as per MTRDC Samples for site-specific requirements. Location: not specified; tender indicates a government facility under DRDO with sample-based quality control. Estimated Value and EMD: not disclosed in the data. Unique aspect: mandatory pre-bid site visit, sample assessment, and approval before full quantity supply to ensure conformance. The tender employs a flexible quantity clause up to 50% additional orders at contracted rates, emphasizing quantity variability management. This structure targets vendors with robust QA processes and traceable supply chains. The procurement emphasizes sample-based approvals to align with standards.
Technical Specifications & Requirements
- No BOQ quantities listed; category remains House Keeping Materials per MTRDC Samples.
- Mandatory actions: visit the office to inspect available samples; submit proposed items for competent authority approval prior to full supply; only after approvals can supply the complete quantity.
- Documentation to accompany bid: PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by the bank.
- Optional/contractual: quantity can increase by up to 50% during contract or at time of placement; delivery timelines tied to original delivery period and extended period calculations.
- Quality control: samples must meet approved specifications, failure to comply could lead to rejection.
- No technical specs or standards (e.g., IS/ISO) specified in data; bidders should rely on sample-derived standards and office instructions.
Terms, Conditions & Eligibility
- EMD: not disclosed in the provided data; bidders must comply with ATC clarity for deposits.
- Eligibility prerequisites include submission of PAN, GSTIN, Cancelled Cheque, and bank-validated EFT Mandate.
- Pre-bid compliance: bidders must seal and sign the compliance list; visit the office to assess samples.
- Delivery terms: supply after approvals; option to increase quantity up to 50%; delivery period adjustments per option clause.
- Penalties or LDs: not explicitly stated in the data; compliance with approval workflow is critical for dispatch.
Key Specifications
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Product/service: House Keeping Materials as per MTRDC samples
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Quantity: Not specified in BOQ; subject to 50% up/down variation per option clause
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Delivery: After approval of submitted samples; delivery start tied to approval date
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Standards/Compliance: No explicit standards listed; rely on approved samples and office instructions
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Quality: Mandatory sample approval prior to full supply
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Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate; sealed compliance
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OEM/Brand: Not specified; focus on sample conformity
Terms & Conditions
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EMD amount not disclosed; ensure ATC-compliant bid submission
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Mandatory site visit and sample approval before supply
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Option clause permits +/-50% quantity change at contracted rates
Important Clauses
Payment Terms
No explicit payment terms provided; bidders should anticipate standard government payment after delivery subject to acceptance and approvals.
Delivery Schedule
Delivery to commence after approval of samples; extended delivery calculations apply if quantity changes under option clause.
Penalties/Liquidated Damages
Specific LDs not stated; compliance with sample approvals and timely delivery likely used to assess penalties.
Bidder Eligibility
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Must submit PAN, GSTIN, cancelled cheque, and EFT mandate
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Must visit the office to inspect samples and obtain approvals
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Must comply with sample-based quality control and pre-approval requirements
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Supply of House Keeping Materials as per MTRDC Samples
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
BANGALORE CITY
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | BANGALORE CITY | BANGALORE CITY | - | - | 1 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-9556364.pdf
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GEM General Terms and Conditions Document
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Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate certified by Bank
Compliance statement sealed and signed (per ATC) showing adherence to item-specific requirements
Proof of site visit and sample assessment documentation
Documents reflecting pre-approval of samples from competent authority
Any other bid-specific certificates requested in the ATC/corrigendum
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for housekeeping materials tender in DRDO office
Bidders must submit PAN, GSTIN, cancelled cheque, and bank-issued EFT mandate along with sealed compliance; visit the office to inspect samples, and secure pre-approval of proposed items before full supply. Ensure sample conformity and follow 50% quantity variation terms during contract.
What documents are required for DRDO housekeeping tender submission
Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, sealed compliance statements, proof of site visit, and sample approval records; ensure all documents are scanned and uploaded with the bid as per ATC.
What are the sample approval requirements for DRDO materials
Bidders must submit proposed items for competency authority approval prior to supplying the full quantity; only after approval can the complete quantity be supplied; maintain traceability to approved samples during delivery.
What is the delivery scope for DRDO housekeeping materials
Delivery begins post-sample approval; the option clause allows up to 50% quantity variation at contracted rates; extended delivery calculations depend on the original and extended periods as per clause.
How does the 50% quantity option affect delivery timelines
If quantity increases or decreases by up to 50%, delivery time scales with the formula: (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; extended time may be permitted within original delivery window.
What certifications are required for DRDO housekeeping tender
No explicit certification standards are listed; bidders should rely on general government procurement compliance and the office's sample-based approval system; ensure PAN, GSTIN, and EFT Mandate are valid.
What is the procurement category for this tender
Category: Supply of House Keeping Materials as per MTRDC Samples; emphasis on sample-based quality control and pre-approval before bulk supply, with quantity variation rights for the purchaser.
When should suppliers visit the DRDO office for samples
Bidders are required to visit the specified office before participating to thoroughly examine samples; visits and sample assessments are prerequisites for eligibility and successful approval workflow.
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Documents 4
GeM-Bidding-9556364.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS