GEM

Indian Coast Guard AC Condenser Pump Tender South Andaman KGEC12-6B3 2025

Posted

01 Nov 2025, 06:17 pm

Deadline

12 Nov 2025, 10:00 am

Location

SOUTH ANDAMANS , ANDAMAN & NICOBAR

Progress

Issue01 Nov 2025, 06:17 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • AC condenser pump quantity flexibility up to 25% under option clause
  • • Pre-bid meeting mandatory; certificate issued post-meeting
  • • Bidder must have registered office in Portblair with active staff
  • • Specifications to be validated during pre-bid; spare parts compatibility required
  • • Pipeline modifications/welding to be categorised with the job
  • • Critical equipment: detailed pump information to be clarified at meeting

Tender Overview

The Indian Coast Guard, Department of Defence, seeks to procure an AC condenser pump, part number KGEC12-6B3, for installation in South Andaman, Andaman & Nicobar, 744101. The tender lacks explicit quantity and value details, but emphasizes pre-bid formalities and site compliance. A Portblair-registered bidder with serving staff is mandatory. The purchase involves a critical equipment item with confirmation required on compatibility with existing fittings during the pre-bid meeting. An option clause allows up to 25% quantity variation at contracted rates, with delivery timelines tied to the original schedule.

  • Organization: Indian Coast Guard
  • Location: South Andaman, Andaman & Nicobar, 744101
  • Product: AC condenser pump, P/n KGEC12-6B3
  • Key differentiator: mandatory pre-bid meeting and site-specific verification of pump specifications
  • Unique aspect: modifications/welding for pipeline fitment to be categorized as part of the job

Technical Specifications & Requirements

  • Item: AC condenser pump (P/n KGEC12-6B3); no public specifications provided
  • Pre-bid meeting: attendance mandatory; certificate to be issued by ship post meeting
  • Bidder capability: firm must have a registered office in Portblair with serving staff
  • Verification: all pump specifications to be checked during pre-bid meeting; spare items must be compatible with fitted equipment
  • Site considerations: AC condenser pump is critical; all details clarified in meeting
  • Execution: any pipeline welding/modification required must be categorized with the job
  • Delivery: price variation permitted for 25% higher quantity; delivery period begins from last date of original delivery order
  • Compliance: bidders must align with the option clause and contract delivery timeline

Terms, Conditions & Eligibility

  • EMD/security: not specified in available data
  • Attendance: pre-bid meeting mandatory; non-attendance may lead to disqualification
  • Office requirement: Portblair registered office with serving staff
  • Technical validation: pump specifications to be confirmed at pre-bid; modifications to piping to be documented
  • Variation: 25% quantity increase/decrease allowed at contracted rates during/after contract
  • Compliance: bidders must comply with all terms stated in the Buyer Added Terms and ATC

Key Specifications

  • Product/service: AC condenser pump, P/N KGEC12-6B3

  • Quantity/scope: not specified in data; subject to option clause (up to 25%)

  • Standards/certifications: not specified in data

  • Delivery terms: delivery period starts from last date of original delivery order; extended time proportional to (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

  • Quality/compatibility: pre-bid verification of pump specifications; spare parts must fit fitted equipment

  • Site constraint: Portblair, South Andaman; registered office with serving staff required

Terms & Conditions

  • Option clause allows ±25% quantity variation during/after contract

  • Mandatory pre-bid meeting with certificate; attendance affects eligibility

  • Portblair registered office and on-site staff required

  • Modifications/welding for pipeline must be documented with job

Important Clauses

Payment Terms

Not specified in provided data; typical procurement terms may apply per contract

Delivery Schedule

Delivery period starts from the last date of original delivery order; extended time formula applies with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; likely governed by standard Defence procurement terms

Bidder Eligibility

  • Registered office in Portblair with serving staff

  • Mandatory attendance at pre-bid meeting

  • Capability to verify pump specifications at pre-bid and supply compatible spare parts

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar AC condenser pump supply

4

Financial statements demonstrating financial stability

5

EMD/Security deposit documentation (as applicable under terms)

6

Technical bid documents and compliance certificates

7

OEM authorizations or vendor approvals (if applicable)

8

Pre-bid meeting attendance certificate

Frequently Asked Questions

How to bid for AC condenser pump tender in South Andaman

Bidders must have a Portblair registered office, attend the mandatory pre-bid meeting at the ship post, and submit technical/commercial bids with OEM authorizations if applicable. The job requires verification of KGEC12-6B3 pump specs during pre-bid and adherence to the 25% quantity option clause.

What documents are required for this Coast Guard procurement

Submit GST registration, PAN, experience certificates for similar pumps, financial statements, EMD documentation, technical compliance, OEM authorization, and pre-bid meeting certificate. Ensure spare parts compatibility and provide evidence of on-site staff presence in Portblair.

What are the delivery terms for the KGEC12-6B3 pump tender

Delivery starts from the last date of the original delivery order; if quantity increases, extended time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days. The purchaser may extend delivery to original period during option exercise.

What qualifies as a pre-bid meeting requirement for this bid

Attendance at the pre-bid meeting is mandatory; a post-meeting certificate from the ship yard is required. Failure to attend may lead to disqualification during technical evaluation, and detailed pump specifications will be clarified at the meeting.

What are the key eligibility criteria for Portblair vendors

Eligible bidders must have a registered Portblair office with active staff, be prepared for on-site verification of pump specs, and provide evidence of experience in supplying similar AC condenser pumps, along with required financial and technical documents.

What is the exact part number for the requested pump

The tender specifies AC condenser pump, part number KGEC12-6B3. Vendors must verify compatibility with existing fittings during pre-bid and ensure spare items match fitted equipment for reliable operation.

When will this tender require modifications to pipelines

If modifications, welding, or cutting of existing pipelines are necessary for fitment, these changes will be categorized with the job scope and require documentation in the technical bid to validate feasibility.

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