GEM

Indian Army Practice Mace Stick & Musical Instrument Reeds Tender 2025 – ISO 9001, OEM Authorized Supplier, Government Procurement

Bid Publish Date

25-Nov-2025, 2:20 pm

Bid End Date

05-Dec-2025, 3:00 pm

Value

₹19,89,010

Location

HOSHANGABAD , MADHYA PRADESH

Progress

Issue25-Nov-2025, 2:20 pm
AwardPending
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Quantity

1669

Category

Practice Mace Stick

Bid Type

Two Packet Bid

Categories 9

BARITONE HORNS VALVE PARTS AND ACCESSORIES STRING INSTRUMENTS BUGLES VALVE BARREL DIAMONDS SLING BACKHOE

Tender Overview

The Indian Army, Department of Military Affairs, seeks supply and related services for a broad catalog spanning practice equipment (e.g., Practice Mace Stick), clarinets’ reeds, alto/tenor bassoon pads, oboe reeds, pipe chanter reeds, drum skins, sticks, strings, straps, and related items. Estimated value is approximately ₹1,989,010.00, with an emphasis on complete provision including delivery, installation, testing, commissioning, and operator training. The scope requires demonstration or sample inspection and deployment of qualified personnel. An option clause allows up to 25% quantity variation at contracted rates, with delivery extensions governed by a calculated formula and a minimum extension of 30 days. The Buyer's ATC mandates OEM authorization or authorized dealer/system integrator status and a dedicated support channel.

Technical Specifications & Requirements

  • ISO 9001 certification for bidder or OEM
  • Scope includes Supply, Installation, Testing & Commissioning (SITC) and operator training; compliance with any statutory clearances if required
  • Demonstration/inspection of at least five items; data sheets with seal and sign
  • Must be an Original Manufacturer (OEM) or authorized dealer/integrator; 3 years’ experience in government supply/installation
  • Turnover criterion: average annual turnover for 2022-23, 2023-24, 2024-25 certified by CA; minimum provided in terms ATC
  • Packing, transport, installation and commissioning responsibilities assigned to bidder; deployment of qualified engineers required
  • Service support line (Dedicated/toll-free) for bidders/OEMs; supply of spare parts and ongoing maintenance included

Terms, Conditions & Eligibility

  • EMD details not explicitly provided in the data; bidders must review ATC for exact requirements
  • Experience: minimum 3 years in government supply/installation projects
  • Turnover: average annual turnover over the last three financial years as certified by a CA
  • Demonstration/sample items to be provided; stamp-paper declaration of non-relations with the department
  • Documentation: data sheets, compliance to technical specifications, sealed and signed; not submitting complete documents may lead to rejection
  • OEM/authorized dealer status required; service and deployment obligations to be met; packing/transport to site responsibilities

Key Specifications

  • Supply, Installation, Testing & Commissioning (SITC) of listed items

  • ISO 9001 certification mandatory for bidder or OEM

  • Demonstration of at least five items; samples or live demonstration

  • OEM or authorized dealer/system integrator requirement

  • 3 years' experience in government supply/installation

  • Average annual turnover over 2022-23, 2023-24, 2024-25 verified by CA

Terms & Conditions

  • Option Clause allows up to 25% quantity variation at contracted rates

  • Delivery period adjustments based on the option calculation with minimum 30 days

  • Dedicated service/support line required for bidders/OEMs

  • Must provide data sheets, sealed/compliant, and demonstration items

  • OEM authorization or authorized dealer status is mandatory

Important Clauses

Payment Terms

Details not fully specified; payment terms to be defined in ATC; bidders should verify accompanying terms

Delivery Schedule

Delivery period follows last date of original delivery order; extended period applies per option clause with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated here; check ATC for LD/penalty provisions related to SITC timelines

Bidder Eligibility

  • OEM or authorized dealer/system integrator status

  • Minimum 3 years experience in government supply/installation

  • Average annual turnover in last 3 financial years certified by CA

  • Demonstration capability and sample inspection readiness

  • Dedicated service/support line available

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Bill of Quantities (BOQ) 54 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Practice Mace Stick As per att specification document 40 nos ioab@car 30
2 Bb Clarinet Reed As per att specification document 200 nos ioab@car 30
3 Eb Clarinet Reed As per att specification document 100 nos ioab@car 30
4 Eb Alto Saxophone Reed As per att specification document 200 nos ioab@car 30
5 Bb Tenor Saxophone Reed As per att specification document 100 nos ioab@car 30
6 Bb Soprano Saxophone Reed As per att specification document 50 nos ioab@car 30
7 Oboe Reed As per att specification document 15 nos ioab@car 30
8 Bassoon Reed As per att specification document 15 nos ioab@car 30
9 Pipe Chanter Reed As per att specification document 20 doz ioab@car 30
10 Practice Chanter Reed As per att specification document 20 doz ioab@car 30
11 Pipe Drone Reed As per att specification document 20 doz ioab@car 30
12 Bass Tenor drone Reed As per att specification document 20 doz ioab@car 30
13 Side Drum Skin 14 inch As per att specification document 50 nos ioab@car 30
14 Bugle Chord Rifle Green As per att specification document 30 nos ioab@car 30
15 Snare for side Drum As per att specification document 10 nos ioab@car 30
16 Side Drum Stick As per att specification document 80 pair ioab@car 30
17 Timpani Skin Large As per att specification document 8 nos ioab@car 30
18 Timpani Skin Small As per att specification document 8 nos ioab@car 30
19 Flute Pad As per att specification document 20 set ioab@car 30
20 Bb Clarinet Pad As per att specification document 30 set ioab@car 30
21 Eb Clarinet Pad As per att specification document 10 set ioab@car 30
22 Alto Saxophone Pad As per att specification document 20 set ioab@car 30
23 Tenor Saxophone Pad As per att specification document 20 set ioab@car 30
24 Bassoon Pad As per att specification document 10 set ioab@car 30
25 Bb Clarinet Spring As per att specification document 30 set ioab@car 30
26 Alto Saxophone Spring As per att specification document 30 set ioab@car 30
27 Water key Spring Trombone As per att specification document 30 nos ioab@car 30
28 Water key Spring Bb Cornet As per att specification document 30 nos ioab@car 30
29 Valve Spring Euphonium As per att specification document 20 set ioab@car 30
30 Valve Spring Bass As per att specification document 20 set ioab@car 30
31 Ragzine Cover for Keyboard As per att specification document 10 nos ioab@car 30
32 Instruments Oil 100 ML As per att specification document 50 bottle ioab@car 30
33 Eb Alto Saxophone Neck Strap or Sling As per att specification document 10 nos ioab@car 30
34 Tenor Saxophone Neck Strap or Sling As per att specification document 10 nos ioab@car 30
35 Eb Bass Tuba Neck Strap or Sling As per att specification document 10 nos ioab@car 30
36 Silvo Polish 175 Ml As per att specification document 20 bottle ioab@car 30
37 Side Drum Sling As per att specification document 10 nos ioab@car 30
38 Bass Drum Sling As per att specification document 10 nos ioab@car 30
39 Bass Drum Skin 28 Inch As per att specification document 30 nos ioab@car 30
40 Marching Stick As per att specification document 50 nos ioab@car 30
41 Conducting Stick As per att specification document 50 nos ioab@car 30
42 Bass Drum Cover As per att specification document 10 nos ioab@car 30
43 Side Drum Cover As per att specification document 10 nos ioab@car 30
44 Violin String As per att specification document 20 set ioab@car 30
45 Sitar String As per att specification document 10 set ioab@car 30
46 Santoor String As per att specification document 8 set ioab@car 30
47 Violin Bow As per att specification document 15 nos ioab@car 30
48 Dilruba Bow As per att specification document 15 nos ioab@car 30
49 Israj Bow As per att specification document 15 nos ioab@car 30
50 Israj String As per att specification document 10 set ioab@car 30
51 Dilruba String As per att specification document 10 set ioab@car 30
52 Electric Lead Guitar String As per att specification document 10 set ioab@car 30
53 Electric Bass Guitar String As per att specification document 10 set ioab@car 30
54 Electric Acoustic Guitar String As per att specification document 10 set ioab@car 30

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Required Documents

1

GST Registration certificate

2

PAN card

3

Experience certificates demonstrating at least 3 years in government supply/installation

4

Financial statements for last 3 financial years (CA certified turnover)

5

EMD/Security deposit documentation (as per ATC)

6

Technical bid documents and OEM authorization / system integrator status

7

Data sheets and compliance certificates with seal and sign

8

Stamp-paper declaration of non-relations with department

9

Sample/demo items for inspection (minimum five items)

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for Indian Army tender procurement in 2025 with SITC scope?

Bidders must be OEM or authorized dealers, hold ISO 9001 certification, and demonstrate 3 years of govt supply experience. Prepare data sheets, CA-certified turnover for the last 3 years, stamp-paper non-relations declaration, and arrange sample items for inspection. Ensure compliance with the option clause and delivery extensions when submitting.

What documents are required for Army materials supply bid in India?

Submit GST, PAN, CA-certified turnover for 3 years, experience certificates, OEM authorization, data sheets with seal, technical bid documents, and EMD/Security deposit as per ATC. Include demonstration samples (minimum five items) and stamp-paper non-relations declaration to participate.

What are the technical specifications for ISO 9001 compliant Army bids?

Bidder or OEM must hold ISO 9001; data sheets and compliance with technical specifications must be sealed and signed. The scope includes SITC plus operator training, and demonstration of at least five items is required for inspection.

When is the delivery deadline considering the option quantity clause?

Delivery is calculated from the last date of the original delivery order. If the option is exercised, additional time equals (Additional quantity / Original quantity) × Original delivery period, with a minimum extension of 30 days.

What are the eligibility criteria for government supply experience in this tender?

Require a minimum of 3 years experience in supplying and installing items for Central/State Government or their agencies. Also mandatory OEM authorization or being an authorized dealer/system integrator, with CA-certified turnover for three years.

What is the required turnover threshold for bidders in this Army procurement?

Average annual turnover for the last three financial years (2022-23 to 2024-25) must be CA-certified and meet the minimum threshold specified by the ATC to qualify for the tender.

What is the scope of supply and installation included in this bid?

Scope includes Supply, Installation, Testing & Commissioning of goods, plus operator training and providing any statutory clearances required, with packing, transport, and site installation handled by the bidder per ATC terms.

How to demonstrate compliance for five or more items during bid submission?

Prepare and present demonstration samples (minimum five items) for inspection, plus seal-and-sign data sheets confirming conformity to technical specifications; include OEM authorization and traceability for each item.

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