Kolkata Municipal Corporation Toner Cartridges Tender 2026 West Bengal IS 550 Standards 2026
Bid Publish Date
05-Sep-2026, 11:58 am
Bid End Date
15-Sep-2026, 12:00 pm
Value
₹1,67,220
Location
Progress
Key Highlights
- • OEM Manufacturer Authorization Form (MAF) required and cross-verified with OEM
- • Option clause allows ±25% quantity adjustment with prorated delivery extension (minimum 30 days)
- • Additional performance security at 10% of tender value if accepted bid ≤ 80% of estimated amount
- • Past performance criteria demand 40% of estimated value in five years, or 30% with two similar projects, or 80% of a single running project
- • OEM turnover clarification required for any one financial year
- • Cogent, targeted documentation; avoid irrelevant papers to prevent disqualification
- • Delivery terms tied to last order date and extended periods under option clause
- • Tender pertains to toner/ink cartridges and printer consumables for Kolkata Municipal Corporation in West Bengal
- • No explicit EMD/value disclosed beyond the stated estimated value
- • Enrollment in IS/IS I standards not specified; bidders should verify applicable standards at bid stage
Tender Overview
Kolkata Municipal Corporation invites bids for toner and ink cartridges consumables under the Urban Development and Town and Country Planning Department, West Bengal. Estimated value is ₹167,220 with no explicit EMD amount disclosed. The procurement is categorized under toner/ink cartridges and printer consumables for public office use in West Bengal. The buyer reserves quantity flexibility up to ±25% during contract, with corresponding delivery time adjustments. A Manufacturer Authorization Form (MAF) specific to the bid is required, and OEM-average turnover/credentials must be demonstrated per the purchaser’s clarifications. The tender emphasizes qualified past performance and cogent documentation. Unique clauses allow extended delivery windows based on option quantity, ensuring timely supply while maintaining contract rates. Overall, the procurement prioritizes compliant suppliers with demonstrated capacity and clear OEM credentials.
Technical Specifications & Requirements
- Product category: Toner cartridges, ink cartridges, and printer consumables
- Estimated value: ₹167,220
- Option clause: Quantity may increase/decrease by up to 25%; extended delivery time proportional to the change, with a minimum of 30 days
- MAF requirement: Bid-specific Manufacturer Authorization Form mandatory and cross-verified with OEM
- Performance security: Additional security @ 10% of tender amount if accepted bid is ≤ 80% of estimated amount (Memo No: 4 608 F(Y) dt. 18.07.2018, West Bengal)
- OEM turnover clarity: Any one financial year turnover clarification required; past performance criteria specify minimum values for similar work
- Past performance options: 40% of estimated amount in five years or 30% in five years with multiple credentials or 80% of a single running job meeting described thresholds
- Submission focus: Cogent documents only; irrelevant papers may cause disqualification
- Delivery/installation: Delivery terms tied to original last-order date and extended period per option clause
Terms, Conditions & Eligibility
- EMD: Not explicitly specified in the data; bidders must verify per tender terms
- Experience: Demonstrable credentials in similar toner/ink cartridge supply; multiple pathways: either 40% of estimated value over five years, or 30% with two similar projects, or a single running project meeting 80%/80+ value
- Delivery: Delivery period aligns with last delivery order date; option-based extensions require calculation and a minimum 30 days
- Payment terms: Not specified in the data; bidders should seek standard public tender terms
- Documents: Bid-specific MAF; OEM authorizations; turnover certificates; past performance proof; declaration on total terms & conditions
- Penalty/Reward: Not detailed; vendor must comply with option clause and performance criteria
- Warranty/AMC: Not specified; bidders should clarify during bid if applicable
Key Specifications
-
Product category: Toner cartridges, ink cartridges, and printer consumables
-
Estimated value: ₹167,220
-
Option clause: +/-25% quantity, extended delivery period calculation with minimum 30 days
-
Performance security: 10% of tender amount if accepted value ≤ 80% of estimated amount
-
OEM turnover: clarification required for any one financial year
-
Past performance options: 40% of estimated value in 5 years OR 30% with two similar works OR 80% of one running work
Terms & Conditions
-
Manufacturer Authorization Form (MAF) required and cross-checked with OEM
-
25% quantity flex and prorated delivery extension rules
-
10% additional performance security for low bid against estimated amount
Important Clauses
Payment Terms
Not explicitly specified in data; bidders should confirm terms at bid stage and ensure alignment with public tender norms
Delivery Schedule
Delivery period tied to last date of original delivery order; extensions under option clause calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
No explicit LD details in data; bidders should verify penalty provisions during bid submission
Bidder Eligibility
-
Demonstrated experience in supplying toner/ink cartridges or similar printer consumables
-
Compliant OEM authorization via bid-specific MAF
-
Financial capability evidenced by turnover in at least one fiscal year (per WB Finance Dept clarifications) and past performance credentials
Tender Data
Bid Details
Quantity
20
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
1
Past Performance
40 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Kolkata
Delivery Pincodes
700013
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sanjib Das | 700013,5, S.N. BANERJEE ROAD | Kolkata | West Bengal | 700013 | 20 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9850355.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar supply of toner/ink cartridges
Financial statements showing turnover (as requested)
EMD documents (as applicable per official tender guidance)
Technical bid documents demonstrating compliance with listed requirements
OEM authorization/MAF (bid-specific) and cross-verification with OEM
Declaration on total terms & conditions
Frequently Asked Questions
How to bid for Kolkata toner cartridge tender in West Bengal 2026?
Bidders must submit bid-specific MAF, OEM authorizations, and turnover documentation for one financial year as per WB Finance Dept clarifications. Include credentials for similar past work totaling at least 40% of the estimated value or provide two similar projects totaling 30%, or one running project meeting 80%+. Ensure submission of all required documents to participate.
What documents are required for KMC printer consumables bid 2026?
Submit GST certificate, PAN card, experience certificates for toner/ink cartridge supply, financial statements, EMD documents, OEM/MFO authorizations, and a declaration on total terms & conditions. Include bid-specific MAF cross-checked with OEM and past-performance credentials.
What is the maximum quantity variance allowed in this tender?
The purchaser may increase or decrease quantity by up to 25% of the bid quantity at contract placement and during the currency of the contract, with delivery time adjusted using the specified formula and a minimum extension of 30 days.
What is the additional performance security required for bids?
If the accepted bid value is ≤ 80% of the estimated amount, an extra performance security of 10% of the tender amount is required, as per Memo No: 4 608 F(Y) dt. 18.07.2018 of the West Bengal Finance Department.
What are the past performance criteria for this toner tender?
Bidder credentials must show either 40% of the estimated amount in five years, or 30% with two similar projects in five years, or one running project at 80% of the estimated value, to satisfy past-performance requirements.
What clarifications are needed about OEM turnover for this procurement?
Clarification must indicate turnover in any one financial year, with documentation supporting average turnover and feasibility, as required by WB Finance Department guidance for OEM turnover verification.
When can delivery be extended under the option clause for this tender?
Delivery extension is permissible when quantity changes ±25%; extended period equals (additional quantity ÷ original quantity) × original delivery period, with a minimum 30 days, and may extend to the original delivery period if exercised.
Which products fall under the KMC printer consumables tender 2026?
The procurement covers toner cartridges, ink cartridges, and other printer consumables for Kolkata Municipal Corporation under the Urban Development and Town & Country Planning Department, West Bengal, with emphasis on compliant, OEM-authorized supplies.