Airports Authority of India Audio Equipment Tender India 2026 - 1KVA UPS & Microphone Systems with 25% QTY Option 2026
Bid Publish Date
05-Oct-2026, 10:37 am
Bid End Date
23-Oct-2026, 3:00 pm
EMD
₹1,01,121
Value
₹33,70,706
Location
Progress
Key Highlights
- • Specific brand/OEM expectations clarified in ATC (no explicit brand mandate in data, but non-obsolete requirement implies OEM certification may be needed).
- • Technical certifications and standards: ensure components are non-end-of-life with at least 7 years of residual market life; GST and tax handling per bid terms.
- • Special clauses: option to increase quantity by up to 25% during contract and again during extended delivery period with proportional time adjustment.
- • Important eligibility: no liquidation, no court receivership; undertake financial standing requirement; provide EMD via SBI RTGS with proof.
- • Warranty/AMC expectations: 7-year market-life footprint implies OEM support; confirm warranty terms in bid submission.
- • Delivery specifics: delivery period calculated from last original delivery order; minimum 30-day extension; option-driven delivery timelines.
Tender Overview
Airports Authority of India invites bids for a complete audio-visual system package comprising a range of microphones (column, handheld, lavalier), analog/digital mixers, power amplifiers, wired microphone cables, armored loudspeaker cables, a 1KVA UPS, and associated ITC of the complete system. Estimated value is ₹3,370,706, with an EMD of ₹101,121. The procurement spans multiple audio components intended for airport operations, with a broad 11-item BOQ referenced but not populated in detail. The buyer reserves the right to modify quantities by up to 25% during procurement and contract execution. The online EMD can be paid via RTGS/Internet Banking to the SBI account provided, with the bidder uploading proof of transfer. This tender emphasizes compatibility with non-obsolete products with at least a 7-year market life, GST considerations, and adherence to the supplier’s delivery schedule. Location and delivery terms align with Airports Authority of India project needs in India. The tender emphasizes no end-of-life items and requires compliance with the buyer’s ATC terms and conditions. The opportunity is linked to the Airports Authority of India procurement process and involves a comprehensive supply of complete system components.
Technical Specifications & Requirements
- Product scope includes: column speaker, power amplifier, analog mixer, digital wireless handheld microphone, digital wireless lavalier microphone, wired handheld microphone, microphone cable, armoured loudspeaker cable, 1KVA UPS, and ITC for the complete system
- BOQ: 11 items referenced; specific quantities not disclosed in the data
- Financials: Estimated value ₹3,370,706; EMD ₹101,121; online EMD payment via State Bank of India with provided account details
- Delivery: option clause allows up to 25% quantity variation; delivery periods to be calculated on last order date with minimum 30 days extension
- Eligibility: vendor should avoid liquidation or bankruptcy status; maintain viable financial standing; ensure items are not end-of-life before 7 years residual market life
- Tax/GST: GST as applicable; no separate tolls/entry taxes; tax handling per bid terms; packing in original delivery condition required
- Certificates: bidders must upload certificates requested in Bid Document/ATC; non-submission may lead to rejection
- ATC: adherence to uploaded ATC document; non-compliance could affect bid acceptance
- Brand/Status: no explicit brand mandates listed; emphasis on non-obsolete items and contractual compliance
Terms, Conditions & Eligibility
- EMD: ₹101,121; payment via RTGS/Internet Banking to SBI; proof of transfer uploaded with bid
- Delivery terms: option to increase quantity by up to 25% during contract; delivery start from last delivery order date; minimum extension 30 days
- Financial standing: must not be in liquidation or bankruptcy; bidder to upload undertaking
- GST: bidder to confirm GST; reimbursement as per actuals or applicable rate, whichever is lower
- Warranty/obligations: items must be not obsolete for at least 7 years residual market life unless OEM declares otherwise
- Packing/Shipping: items delivered in original packing; taxes/duties included in basic rate; no separate toll taxes payable by buyer
- Documentation: required GST, PAN, experience certificates, financial statements, EMD proof, technical compliance certificates, OEM authorizations
- ATC/Corrections: bid must comply with Buyer Added ATC and any corrigenda; non-compliance may result in rejection
Key Specifications
-
Audio system scope including column speaker, microphones (handheld, lavalier, wireless), mixers, amplifiers, cables, and 1KVA UPS
-
Estimated value ₹3,370,706; EMD ₹101,121
-
Delivery clause allows 25% quantity variation; minimum 30 days additional delivery time
-
GST as applicable; no extra tolls/duties; packing in original condition
Terms & Conditions
-
EMD amount ₹101,121 to be paid online via SBI RTGS; proof of transfer required
-
Delivery quantity can increase by 25% during contract at contracted rates
-
Bidder must submit GST, PAN, experience, financial statements, and OEM authorizations
Important Clauses
Payment Terms
EMD via RTGS; payment terms for goods subject to bid and ATC; no separate tolls or duties; GST as per actual or applicable rate
Delivery Schedule
Delivery period starts from the last date of original delivery order; extended delivery time calculated as (additional quantity/original quantity) × original delivery period with a minimum 30 days
Penalties/Liquidated Damages
Not specified in data; contract terms allow extension and option-driven quantity changes
Bidder Eligibility
-
Not under liquidation or bankruptcy; provide undertaking
-
Non-obsolete supplies with at least 7 years residual market life
-
Compliance with GST rules and ATC requirements; submit OEM authorizations
Tender Data
Bid Details
Quantity
167
Category
power amplifier
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1675
Past Performance
80 %
Warranty Period
2 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Column speaker , power amplifier , Analog Mixer , Digital wireless Handheld microphone , Digital wireless Lavalier microphone , Wired Handheld microphone , Microphone cable , Armoured Loudspeaker cable , 1KVA UPS , Training , ITC of Complete System
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
98
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Mumbai Suburban
Delivery Pincodes
400099
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Santosh Ramchandra Kaulagi | 400099,Airports Authority Of India , ATS Complex, Sutar Pahadi Road , Sahar , Andheri ( E ) . | Mumbai Suburban | Maharashtra | 400099 | 8 | 60 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 5
GeM-Bidding-9967684.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
3 Updates Update
Update
Update
Extended Deadline
23-Oct-2026, 9:30 am
Opening Date
24-Oct-2026, 9:30 am
Bill of Quantities (BOQ)
11 Items Sign in to view GEM price trends Sign in for GEM prices
Column speaker
Supply Installation Testing and Commissioning of Full range high intelligibility compact 3 way column speaker having 180 W RMS power handling or better 6 x 4 inches woofers or better complete with standard accessories as per Technical specifications
power amplifier
Supply Installation Testing and Commissioning of DSP equipped 4 x 500 W Class D power amplifier with Mic_Line 2xLine 1x paging inputs complete with standard accessories
Analog Mixer
Supply Installation Testing and Commissioning of 12 Channel Analog Mixer with 6 Mic 12 Line Inputs 4 mono plus 4 stereo 2 Group Buses plus 1 Stereo Bus 2 AUX incl FX complete with standard accessories
Digital wireless Handheld microphone
Supply Installation Testing and Commissioning of Digital wireless Handheld microphone with Dual channel receiver complete with standard accessories
Digital wireless Lavalier microphone
Supply Installation Testing and Commissioning of Digital wireless Lavalier microphone with Dual channel receiver complete with standard accessories
Wired Handheld microphone
Supply Installation Testing and Commissioning of Wired Handheld microphone with Dual channel receiver complete with standard accessories
Microphone cable
Supply and Laying of 2 Core shielded Microphone cable complete with standard accessories
Armoured Loudspeaker cable
Supply and Laying of 2 Core 1point 5 sqmm Armoured Loudspeaker cable complete with standard accessories
1KVA UPS
Supply Installation Testing and Commissioning of 1KVA UPS with 30 minutes backup complete with standard accessories
Training
Training and Documentation
ITC of Complete System
Installation Integration Testing and Commissioning of the complete system
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Column speaker | Supply Installation Testing and Commissioning of Full range high intelligibility compact 3 way column speaker having 180 W RMS power handling or better 6 x 4 inches woofers or better complete with standard accessories as per Technical specifications | 8 | numbers | [email protected] | 60 | |
| 2 | power amplifier | Supply Installation Testing and Commissioning of DSP equipped 4 x 500 W Class D power amplifier with Mic_Line 2xLine 1x paging inputs complete with standard accessories | 1 | numbers | [email protected] | 60 | |
| 3 | Analog Mixer | Supply Installation Testing and Commissioning of 12 Channel Analog Mixer with 6 Mic 12 Line Inputs 4 mono plus 4 stereo 2 Group Buses plus 1 Stereo Bus 2 AUX incl FX complete with standard accessories | 1 | numbers | [email protected] | 60 | |
| 4 | Digital wireless Handheld microphone | Supply Installation Testing and Commissioning of Digital wireless Handheld microphone with Dual channel receiver complete with standard accessories | 1 | set | [email protected] | 60 | |
| 5 | Digital wireless Lavalier microphone | Supply Installation Testing and Commissioning of Digital wireless Lavalier microphone with Dual channel receiver complete with standard accessories | 1 | set | [email protected] | 60 | |
| 6 | Wired Handheld microphone | Supply Installation Testing and Commissioning of Wired Handheld microphone with Dual channel receiver complete with standard accessories | 2 | numbers | [email protected] | 60 | |
| 7 | Microphone cable | Supply and Laying of 2 Core shielded Microphone cable complete with standard accessories | 50 | meter | [email protected] | 60 | |
| 8 | Armoured Loudspeaker cable | Supply and Laying of 2 Core 1point 5 sqmm Armoured Loudspeaker cable complete with standard accessories | 100 | meter | [email protected] | 60 | |
| 9 | 1KVA UPS | Supply Installation Testing and Commissioning of 1KVA UPS with 30 minutes backup complete with standard accessories | 1 | numbers | [email protected] | 60 | |
| 10 | Training | Training and Documentation | 1 | job | [email protected] | 60 | |
| 11 | ITC of Complete System | Installation Integration Testing and Commissioning of the complete system | 1 | job | [email protected] | 60 |
Categories
22
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar audio system procurements
Financial statements (last 2-3 years)
EMD proof (online RTGS transfer receipts to SBI account provided)
Technical bid documents demonstrating compliance with ATC
OEM authorization letters or distributorship proof
Any required certificates for non-obsolete product life (7-year residual life)
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for the audio equipment tender in India with AAI?
Bidders must meet eligibility by showing stable financials, GST registration, PAN, and OEM authorizations. Submit EMD ₹101,121 via SBI RTGS with bid reference, include non-obsolete product life proof (≥7 years), and provide ATC-compliant technical documentation.
What documents are required for Airports Authority of India audio system bid?
Required documents include GST certificate, PAN, experience certificates for similar procurements, latest financial statements, EMD proof (online SBI transfer), technical compliance certificates, OEM authorizations, and any ATC attachments. Ensure packing and original delivery terms are met.
What is the EMD amount for this AAI procurement?
EMD for this tender is ₹101,121. Pay via RTGS/Internet Banking to the SBI account provided, and upload the transfer proof with the bid. The EMD supports eligibility and bid security for the 11-item audio package.
What delivery flexibility is allowed in this Airports Authority of India tender?
The purchaser may increase or decrease quantity up to 25% of bid quantity at contract placement and during currency at contracted rates. Delivery time adjusts proportionally, with a minimum extension of 30 days and based on last order date.
Which standards or life-span requirements apply to the audio equipment?
Bidders must offer non-obsolete items with at least 7 years residual market life; OEM-issued warranties and ATC compliance are required. GST handling follows applicable rates, and packing must be in original condition for all components.
What is the estimated value and scope of this audio procurement in India?
Estimated value is ₹3,370,706 for a complete system including column speakers, microphones, mixers, amplifiers, cables, and a 1KVA UPS. The BOQ lists 11 items, though quantities are not disclosed in the data provided.
What tax and tariff terms apply to the Airports Authority of India tender?
GST is assessed by the bidder and reimbursed per actuals or applicable rate, whichever is lower. There are no separate tolls, entry taxes, or octroi charges payable by the buyer; taxes are included in the basic rate.
How is payment scheduled for supplied audio equipment by AAI?
Payment terms will follow the bid terms and ATC; EMD must be uploaded, and deliverables must satisfy acceptance criteria. Specific payment milestones depend on contract and delivery acceptance, with tax handling per bid terms.