Eastern Coalfields Limited Tender for Multi-Item Procurement (Coal India) 2026 - 9 Items, Data Sheet, GST/PAN Compliance
Bid Publish Date
10-Oct-2026, 10:36 am
Bid End Date
31-Oct-2026, 11:00 am
Location
Progress
Key Highlights
- • Critical and specific information: 25% quantity option during contract; delivery time adjustments linked to increased quantity
- • GST handling and GST reimbursement at actuals or applicable rate, subject to cap
- • Mandatory data sheet alignment; PAN, GSTIN, cancelled cheque, EFT mandate documentation
- • Data sheet must be uploaded; mismatches may lead to bid rejection
- • Termination rights for non-performance, delivery failure, insolvency, or misrepresentation
- • BoQ items listed as N/A; indicates framework-style procurement rather than fixed-item specs
- • No explicit item specifications provided; emphasis on data sheet accuracy and compliance
- • No tender ID or dates to disclose in content per guidelines
Tender Overview
Eastern Coalfields Limited, under Coal India Limited, seeks bid submissions for a multi-item procurement comprising 9 items (Item 1–Item 9) with no specified item details in the BOQ. The tender emphasizes contractual option: up to 25% quantity increase/decrease at contracted rates, with delivery time adjustments based on the extended period formula. Bidders must meet GST compliance and provide PAN, GSTIN, cancelled cheque, and EFT mandate. A product data sheet must accompany the bid to verify technical parameters and prevent mismatches. The scope appears to accommodate a range of items, with no explicit financial value or unit quantities disclosed, suggesting a framework for subsequent order placements once awarded. This Tender includes risk-sharing terms, termination rights, and non-assignment clauses to protect the buyer. Unique terms focus on data sheet verification and GST handling, while the option clause enables scalable procurement within contract limits. The procurement activity is positioned within the Coal India ecosystem and is likely to influence regional supply chains. The absence of explicit item specifications invites bidders to align on data-sheet accuracy and supplier readiness for diverse hardware or consumables.
Technical Specifications & Requirements
- No explicit item specifications are provided in the public data.
- Required documents include: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank.
- Data Sheet upload is mandatory to verify alignment with offered product parameters.
- Terms allow quantity variance up to 25% of bid/contracted quantity and extended delivery period calculations.
- GST reimbursement is at actuals or applicable rate with a cap at quoted GST percentage.
- Termination rights for non-performance, delivery failure, or insolvency are explicitly stated.
- 9-item BoQ with all items marked as N/A, indicating a placeholder framework rather than discrete specs.
Terms, Conditions & Eligibility
- GSTIN and PAN submission mandatory; data sheet alignment required.
- Data Sheet of offered products must match bid specifications; mismatches may lead to rejection.
- Option clause permits up to 25% quantity adjustment and corresponding delivery period adjustments.
- Termination rights include non-delivery, material term breach, and financial insolvency.
- Bank-certified EFT Mandate and cancelled cheque required; no assignment without prior consent.
- GST reimbursement terms: actuals or applicable rates (whichever is lower), within quoted GST cap.
Key Specifications
-
Item scope appears as 9 items with N/A specifics
-
Data Sheet alignment mandatory to validate technical parameters
-
Option to increase/decrease quantity up to 25% at contracted rates
-
Delivery period adjustments calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
-
GST reimbursement terms: actual or lower applicable rate, limited to quoted GST
-
Contract termination rights for non-delivery, breach, insolvency
Terms & Conditions
-
Option clause allows 25% quantity variation during and after contract signing
-
GST and EFT-related submission requirements must be met by bidder
-
Data Sheet must match offered product specifications to avoid rejection
Important Clauses
Payment Terms
GST reimbursement per actuals or applicable rates; payment terms not specified beyond mandate
Delivery Schedule
Delivery period starts from last date of original delivery order; extended period when option clause exercised
Penalties/Liquidated Damages
Non-delivery or delayed delivery may trigger contract termination and penalties as per terms
Bidder Eligibility
-
GSM-compliant GST registration
-
PAN filing and bank EFT mandate
-
Experience in supplying similar framework procurements and data-sheet-driven verification
Tender Data
Bid Details
Quantity
390
Category
Item 5
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Item 1 , Item 2 , Item 3 , Item 4 , Item 5 , Item 6 , Item 7 , Item 8 , Item 9
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Paschim Bardhaman
Delivery Pincodes
713363
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sudipta Maity | 713363,Area Office Jhanjhra Area Faridpur Puchim Burdwan WB | Paschim Bardhaman | West Bengal | 713363 | 30 | 60 | - |
Authority Records
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Documents 5
GeM-Bidding-9997440.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
9 Items Sign in to view GEM price trends Sign in for GEM prices
Item 1
As per attached technical specifications
Item 2
As per attached technical specifications
Item 3
As per attached technical specifications
Item 4
As per attached technical specifications
Item 5
As per attached technical specifications
Item 6
As per attached technical specifications
Item 7
As per attached technical specifications
Item 8
As per attached technical specifications
Item 9
As per attached technical specifications
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Item 1 | As per attached technical specifications | 30 | nos | ecljhanjragoodsbuyer1 | 60 | |
| 2 | Item 2 | As per attached technical specifications | 30 | nos | ecljhanjragoodsbuyer1 | 60 | |
| 3 | Item 3 | As per attached technical specifications | 30 | nos | ecljhanjragoodsbuyer1 | 60 | |
| 4 | Item 4 | As per attached technical specifications | 30 | nos | ecljhanjragoodsbuyer1 | 60 | |
| 5 | Item 5 | As per attached technical specifications | 30 | nos | ecljhanjragoodsbuyer1 | 60 | |
| 6 | Item 6 | As per attached technical specifications | 30 | nos | ecljhanjragoodsbuyer1 | 60 | |
| 7 | Item 7 | As per attached technical specifications | 10 | nos | ecljhanjragoodsbuyer1 | 60 | |
| 8 | Item 8 | As per attached technical specifications | 100 | nos | ecljhanjragoodsbuyer1 | 60 | |
| 9 | Item 9 | As per attached technical specifications | 100 | nos | ecljhanjragoodsbuyer1 | 60 |
Categories
2
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Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate certified by Bank
Data Sheet of offered product(s)
GST compliance documentation
Any OEM authorizations or technical compliance certificates (if applicable)
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for Eastern Coalfields Limited multi-item tender 2026?
Bidders should prepare PAN, GSTIN, cancelled cheque, and bank-certified EFT mandate. Upload the data sheet for all offered products, ensure GST terms align with actuals or applicable rates, and be ready for up to 25% quantity variation with corresponding delivery extension calculations.
What documents are required for bidders in this ECL tender 2026?
Mandatory submissions include PAN, GSTIN, cancelled cheque, EFT mandate, and a product data sheet. Ensure GST compliance, and provide any OEM authorizations or technical certificates if applicable to the 9-item framework.
What are the delivery terms and quantity variation in this tender?
Delivery starts from the last date of the original order. The purchaser may adjust quantity by up to 25% and calculate extended delivery time as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What standards or certifications are required for the data sheet?
The data sheet must corroborate the offered product specifications; misalignment can lead to bid rejection. While explicit standards aren’t listed, ensure all technical parameters are verifiable against the data sheet.
How is GST reimbursement calculated for this procurement?
GST reimbursement will be on actuals or the applicable rate, whichever is lower, capped at the quoted GST percentage. Bidders should disclose exact GST rates in their bid and provide compliant invoices.
What happens if a bidder fails to deliver under this framework contract?
The buyer may terminate the contract or part of it for non-delivery or material breach, with rights to seek replacements and enforce penalties or other remedies as per the contract terms.