South Eastern Coalfields Limited Air Conditioner Servicing Tender Kusmunda Korba CHHATTISGARH 2026
Bid Publish Date
30-Aug-2026, 12:40 pm
Bid End Date
11-Sep-2026, 11:00 am
Value
₹95,850
Location
Progress
Tender Overview
The tender is issued by the South Eastern Coalfields Limited (under Coal India Limited) for the servicing and replacement of defective spare parts of air conditioners installed at the Urja Club, Kusmunda Area in Korba, Chhattisgarh. The estimated contract value is ₹95,850. The scope targets a localized maintenance service with potential scope modification up to 25% in quantity or duration at the buyer’s discretion. No BOQ items are published, indicating a compact, service-focused engagement. The tender requires formal bid submission, with non-compliant bids deemed nonresponsive. This procurement is staged under a government-controlled coal mining premise, emphasizing reliability and standard service delivery.
Technical Specifications & Requirements
- Service category: Air conditioner servicing and replacement of defective spare parts at a club facility.
- Location of service: Urja Club, Kusmunda Area, Korba, CHHATTISGARH 495445.
- Estimated value: ₹95,850; no explicit EMD amount disclosed.
- Important tender terms: 25% quantity/duration adjustment permissible at issue and post-issuance, with consent required for scope changes on lumpsum contracts.
- Documentation note: Bid submission must include a Confirmatory Bid Submission Sheet; tampered documents render bid nonresponsive.
- BOQ: No items listed; implies a service-only, non-material delivery contract with potential parts replacement.
- Compliance: Follow ATC clauses; verify bidder’s readiness to accept revised scope.
Terms & Eligibility
- EMD: not specified in the available data; bidders should verify applicable security deposit requirements.
- Quantity/duration variability: up to 25% increase/decrease permissible.
- Bid submission integrity: Must accompany Bid Submission Confirmation Sheet; tampered documents lead to rejection.
- Annexure-X Checklist: Review prior to submission to ensure compliance with all seller requirements.
- Documentation: Include standard bidder qualifications and service-related credentials as per ATCs.
Key Specifications
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Product/Service: Air conditioner servicing and replacement of defective spare parts at Urja Club, Kusmunda Area
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Location: Korba, Chhattisgarh (495445)
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Estimated value: ₹95,850
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Standards/Certifications: Not specified in tender data; require bidder’s existing AC service qualifications
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Delivery/Installation: Not explicitly defined; services to be performed at client site
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Warranty/Support: Not specified; bidders should seek clarification during bid process
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Experience: Not specified; ATC requires documented bid submission integrity
Terms & Conditions
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EMD not disclosed; bidders must verify security deposit requirements
-
Bid submissions require a Confirmatory Bid Submission Sheet; noncompliant bids rejected
-
Scope can be adjusted up to 25% at contract issue and during execution
-
No BOQ items; service-centric contract with potential spare parts replacement
-
Refer Annexure-X Checklist for submission completeness and compliance
Important Clauses
Payment Terms
Not specified in data; bidders should seek explicit terms during bid clarification
Delivery Schedule
Not specified; service delivery at Urja Club, Kusmunda Area likely upon contract award
Penalties/Liquidated Damages
Not specified; confirm if LD or warranty penalties apply during bid stage
Bidder Eligibility
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Registered bidder with AC servicing capability and relevant experience
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Compliance with supplier verification as per Bid Submission Confirmation Sheet
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Ability to handle on-site servicing at Kusmunda Area, Korba
Tender Data
Bid Details
Quantity
1
Similar Category
ANNUAL MAINTENANCE SERVICE FOR Centralised air conditioning system
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
3 Year (s)
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Servicing and replacement of defective spare parts of Air Conditioners installed at Urja Club, Kusmunda Area
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
4
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Korba
Delivery Pincodes
495454
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Thirukumaran S | 495454,SECL KUSMUNDA AREA | Korba | Chhattisgarh | 495454 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 10
GeM-Bidding-9793943.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
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Other Documents
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Other Documents
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Other Documents
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Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for air conditioner servicing/replacement
Financial statements or turnover proof (as applicable)
Bid Submission Confirmation Sheet
Technical compliance certificates or OEM authorizations (if required)
Any relevant service licenses or certifications
EMD/Security deposit documentation (if applicable)
Frequently Asked Questions
Key insights about CHHATTISGARH tender market
How to bid for air conditioner servicing tender in Korba CHHATTISGARH 2026
Bidders must submit the Bid Submission Confirmation Sheet with their proposal for the South Eastern Coalfields Limited service tender in Korba. Ensure on-site AC servicing capability, provide OEM authorizations if required, and include experience certificates showing prior similar work. Review Annexure-X Checklist before submission and ensure adherence to the 25% scope flexibility clause.
What documents are required for EC air conditioner service tender in Kusmunda area
Required documents include GST registration, PAN, experience certificates for AC maintenance, financial statements, and the Bid Submission Confirmation Sheet. Include any OEM authorizations or certifications for spare parts replacement. Ensure documents are not tampered and align with Annexure-X Checklist for a responsive bid.
What are the technical specifications for air conditioner servicing in this tender
Technical scope covers servicing and replacement of defective spare parts at Urja Club, Kusmunda Area. No explicit IS/ISO standards are listed; bidders should provide their own standard service procedures, warranty terms, and compliance with on-site AC maintenance practices. Prepare a clear plan for parts sourcing and fault diagnostics.
When is the deadline and what are the payment terms for this tender
While exact dates are not provided here, bidders should monitor tender notices for submission deadlines. Payment terms are not specified in the data; confirm post-award payment schedule and any advance or milestone payments during bid clarification with SECL procurement.
What is the EMD or security deposit requirement for this service bid
EMD is not disclosed in the available data. Prospective bidders should verify whether a security deposit or EMD is required and if so, the amount, mode of payment, and submission deadline as per the official tender addenda and ATCs.
What documents confirm eligibility for the Kusmunda air conditioner service tender
Eligibility hinges on the Bid Submission Confirmation Sheet and non-tampered documents. Provide complete technical and financial credentials, experience in AC servicing, GST registration, and PAN. Ensure all documents pass the Annexure-X Checklist to avoid rejection.
How can bidders handle the 25% scope adjustment clause for this contract
The buyer can adjust contract quantity or duration up to 25% at issuance and during execution. Bidders should plan for adaptable staffing and spare-parts supply, and provide a flexible unit-rate or lump-sum pricing that accommodates potential scope changes with mutual consent.