Directorate Of School Education Haryana Washing Machine Tender Kaithal Haryana 2025
Progress
Key Highlights
- • OEM Certification requirement with valid agency authorization
- • 25% quantity variation at order and during contract currency
- • Mandatory pre-bid meeting with sample demo and confirmation letter
- • Notarized Rs.100 stamp paper affidavit on non-liquidation/non-blacklisting
- • Transit risk borne by agency; no weather-related claim entitlements
- • Document verification to guard against forged submissions with 5-year ban
- • Delivery timeline adjustments using the option clause with minimum 30 days
- • Head of Department retains right to reject any bid
Tender Overview
The Directorate Of School Education Haryana invites bids for the supply of domestic washing machines in Kaithal, Haryana 136020. The tender targets procurement of washing machines for school use under the School Education Department Haryana. Key differentiators include an option to increase or decrease quantity by up to 25% at contract award and extended delivery timings when options are exercised. Bidders must attend a pre-bid meeting at Samagra Shiksha Kaithal and submit OEM or agency authorizations. The process emphasizes document authenticity, anti-fraud verification, and clear affidavit declarations. A robust delivery plan and risk controls for material transport are required, with penalties or clarifications to follow at contract award.
Technical Specifications & Requirements
- Product: Washing Machine – Domestic Purpose (Category: Q2)
- Location: KAITHAL, HARYANA 136020
- Key terms: 25% quantity variation allowed during order placement and currency of contract
- Documentation: OEM certificate or re-selling/agency authorization mandatory; notarized affidavit on Rs. 100 stamp paper declaring non-liquidation/non-blacklisting
- Pre-bid: Mandatory demo at O/o DPC, Samagra Shiksha Kaithal; confirmation letter required
- Delivery: Standard delivery timelines based on original and extended periods; rules for time extension apply
- Risk: Material damage liability during transit borne by agency; no claim entitlements for weather-related loss
- Rejection/Compliance: Bids rejected for missing certificates; Head of Department may reject any bid
- Compliance: Affidavits, authenticity checks, and verification processes are explicit prerequisites
Terms & Eligibility
- EMD/Deposit: Not specified in data, bidders should verify at bid submission
- Pre-Bid Attendance: Mandatory; demo, confirmation letter required
- OEM Authorization: Valid OEM certificate or reselling/agency authorization required
- Affidavit: Notarized on Rs. 100 stamp paper, confirming not-blacklisted
- Delivery Clause: Option to extend delivery with proportional time adjustments with minimum 30 days
- Liability: Agency bears material damage during transit; no claims for weather-induced loss
- Document Verifications: Any forged documents lead to rejection and 5-year ban
- Bid Rejection: Head of Dept reserves right to reject any bid without court remedy
Key Specifications
-
Product/service: Washing Machine – Domestic Purpose (Q2)
-
Location: Kaithal, Haryana 136020
-
Quantity/scale: not specified; option to vary up to 25%
-
Estimated value: not specified
-
Standards/certifications: Not explicitly stated; OEM authorization required
-
Delivery: Delivery period rules tied to original and extended periods
-
Quality: No specific technical performance metrics provided
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Risk/allocation: Material Damage Liability during transit borne by agency
Terms & Conditions
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Option clause allows ±25% quantity variation at contract placement and during currency
-
Mandatory pre-bid attendance with sample demo and confirmation letter
-
Notarized Rs.100 stamp paper affidavit confirming not-blacklisted
-
OEM/Agency authorization certificate required; document verification stringent
-
Delivery extensions conditioned on calculation formula with minimum 30 days
Important Clauses
Payment Terms
Not specified in data; bidders should verify during bid submission and contract award
Delivery Schedule
Delivery timelines linked to original order date; extended period calculations apply with minimum 30 days
Penalties/Liquidated Damages
Not specified in data; terms to be clarified at contract award stage
Bidder Eligibility
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Must provide OEM or agency authorization certificate
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Must attend mandatory pre-bid meeting and demo
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Must submit notarized affidavit on Rs. 100 stamp paper confirming no liquidation or blacklisting
Tender Data
Bid Details
Quantity
10
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
10
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Washing Machine - Domestic Purpose (Q2)
Authority Records
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Documents 2
GeM-Bidding-8612738.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
OEM Certificate or Re-selling/Agency Authorization Certificate
Notarized affidavit on Rs. 100 stamp paper (notarization date after bid publication)
GST registration certificate
PAN card
Experience certificates for similar supply
Financial statements or solvency documents
Any other certificates mentioned in bid corrigendum
Demo report or attendance confirmation from pre-bid meeting
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for washing machine tender in Kaithal Haryana 2025
Bidders must submit OEM/agency authorization, GST and PAN, notarized Rs.100 stamp paper affidavit, and experience certificates. Attend the mandatory pre-bid demo at Samagra Shiksha Kaithal and provide a confirmation letter. Ensure compliance with the option clause permitting up to 25% quantity variation.
What documents are required for Kaithal washing machine procurement
Required documents include OEM certificate or agency authorization, notarized affidavit on Rs.100 stamp paper, GST registration, PAN, experience certificates for similar supply, and financial statements. Missing documents can lead to bid rejection; ensure corrigendum certificates are included.
What are the delivery terms for washing machines in Haryana
Delivery terms follow original delivery period with possible extensions if the option clause is exercised. The extension is calculated as ( Increased quantity ÷ Original quantity ) × Original delivery period, with a minimum of 30 days. Include transit risk liability coverage by the agency.
What is the pre-bid meeting requirement for this bid
A mandatory pre-bid meeting includes a sample demonstration at the O/o DPC, Samagra Shiksha Kaithal. Eligible bidders must attend and obtain a confirmation letter from the office. Non-attendees may be rejected per committee report.
What branding or certification is required for these washing machines
Bidders must provide OEM authorization or agency certification; no specific ISI or IS standards are listed in data. Ensure that the product aligns with the organizational procurement policy and demonstrate capability to supply domestic washing machines at scale.
What are the penalties for non-compliance in this washing machine tender
The tender data specifies document fraud will lead to rejection and a 5-year ban from future tenders. Transit-related damage liability rests with the agency; no weather-related claims are entertained. Exact LD or penalties for late delivery will be clarified at award.