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GEM

Joint Venture Of Cil Ntpc Iocl Fcil & Hfcl Plug Valve Servicing Tender Urea Plant OEM 2026

Bid Publish Date

27-Jan-2026, 1:38 pm

Bid End Date

02-Feb-2026, 6:00 pm

Location

DHANBAD , JHARKHAND

Progress

Issue27-Jan-2026, 1:38 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • OEM authorization from M/s XOMOX SANMAR LTD is mandatory for bid acceptance
  • • OEM-based service provision for plug valves in urea plant
  • • 25% quantity or duration adjustment allowed at contract issue and post-issuance
  • • Bid submissions must include OEM authorization details; non-submission leads to rejection
  • • No BOQ items; focus on servicing scope and OEM responsibility rather than generic maintenance

Categories 7

PLUG VALVES MUSICAL INSTRUMENT PARTS AND ACCESSORIES VALVES WATER LEVEL RECORDER SANITARY FITTING WATER SUPPLY MATERIAL FERTILISER

Tender Overview

The procurement is issued by a Joint Venture of CIL, NTPC, IOCL, FCIL & HFCL under the Department of Fertilizers for the servicing of removed plug valves in the urea plant through OEM M/S XOMOX SANMAR LTD on an OEM basis. Key details indicate a flexible contract framework allowing up to 25% adjustment in quantity or duration at contract issue and post-issuance. The engagement targets OEM-level service for valve maintenance, aligning with plant reliability and process uptime. The tender emphasizes official authorization from the OEM as a condition for acceptance, ensuring direct OEM accountability for services rendered. Unique aspect: service provision strictly through the OEM or its authorized source with mandatory OEM authorization accompanying offers.

  • Organization: Joint Venture Of Cil, Ntpc, Iocl, Fcil & Hfcl
  • Product/Service: Repair, maintenance, and installation of plug valves in urea plant (OEM basis)
  • OEM: M/s XOMOX SANMAR LTD with required authorisation
  • Condition: 25% quantity/duration flexibility; authorization to bid from OEM
  • Location: Department of Fertilizers procurement context (country-wide) and plant-specific maintenance scope
  • Unique aspect: OEM-authorized servicing only; bids from authorized sources must include OEM authorization

Technical Specifications & Requirements

  • Scope: Servicing of removed plug valves in urea plant via OEM M/s XOMOX SANMAR LTD
  • OEM authorization: Bidders must provide explicit OEM authorization/authorization certificate from M/s XOMOX SANMAR LTD with bid
  • Delivery/Execution: Service delivery aligned with OEM scope; no BOQ items available, emphasis on OEM-based service delivery, maintenance, and installation of plug valves
  • Compliance: BID and ATC require upload of all certificates; non-submission leads to rejection
  • Flexibility: OPTION CLAUSE allows up to 25% increase/decrease in quantity or contract duration at issuance; post-issuance limit remains 25%
  • Documentation: Ensure submitted certificates and OEM authorization are current and verifiable

Terms, Conditions & Eligibility

  • EMD/security: Not specified in provided data
  • OEM authorization: Mandatory from M/s XOMOX SANMAR LTD; offers from authorized sources must include OEM authorization to be acceptable
  • Bidder eligibility: Upload of required certificates and documents as per ATC and Corrigendum; failure to submit may render bid non-responsive
  • Quantity/Duration: Allowance for up to 25% adjustment at contract issuance and post-issuance
  • Compliance: Service-level terms and OEM responsibility clearly defined; non-compliance may lead to bid rejection
  • Documents: Include GST, PAN, and relevant authorization certificates as per terms

Key Specifications

  • Product/Service: Plug valve servicing for urea plant

  • OEM: M/s XOMOX SANMAR LTD with explicit authorisation

  • Quantity/Duration flexibility: up to 25% adjustment

  • Certification: OEM authorization must be uploaded with bid

  • Delivery: Service aligned to OEM scope for valve maintenance

Terms & Conditions

  • OEM authorization is mandatory for bid acceptance

  • 25% quantity/duration flexibility allowed at issue and post-issuance

  • Submit all required certificates and OEM authorization with bid

Important Clauses

Payment Terms

Not specified in the provided data

Delivery Schedule

Not specified in the provided data

Penalties/Liquidated Damages

Not specified in the provided data

Bidder Eligibility

  • Must provide OEM authorization from M/s XOMOX SANMAR LTD

  • Submit all required certificates as per ATC and Corrigendum

  • Demonstrate capability for OEM-based valve servicing in urea plant context

Documents 6

GeM-Bidding-8848814.pdf

Main Document

Other Documents

OTHER

Scope Of Work Document

SCOPE_OF_WORK

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST certificate

2

PAN card

3

OEM authorization certificate from M/s XOMOX SANMAR LTD (with name, designation, address, email, phone)

4

Experience certificates related to valve maintenance/servicing (OEM-compatible)

5

Technical bid documents demonstrating capability to perform OEM-based servicing

6

Any certificates/ATC documents requested in the tender/Corrigendum

Frequently Asked Questions

Key insights about JHARKHAND tender market

How to bid for plug valve servicing tender in Fertilizers Department 2026

Bidders must secure OEM authorization from M/s XOMOX SANMAR LTD and upload it with the bid along with GST, PAN, and experience certificates. The contract allows up to 25% adjustment in quantity or duration at issue and post-issuance, and all required documents per ATC must be submitted to avoid rejection.

What documents are required for OEM-based valve servicing bid 2026

Required documents include GST certificate, PAN card, OEM authorization from M/s XOMOX SANMAR LTD, experience certificates in valve maintenance, technical bid documents, and any ATC/Corrigendum-specified certificates. Non-submission leads to non-responsive bid and rejection.

What are the key eligibility criteria for plug valve service tender

Eligibility centers on OEM authorization for XOMOX SANMAR LTD, demonstrable experience in valve maintenance for urea plants, and submission of all demanded certificates per tender ATC. Ensure authorized source bidding with complete OEM documentation to be considered.

What is the 25% quantity/duration clause impact on bidding

The buyer allows a flexible adjustment of up to 25% either in contract quantity or duration at contract issue and after issuance. Bidders must accept revised scope, ensuring readiness to scale service delivery accordingly while maintaining OEM alignment.

Which organization is procurement for plug valve servicing in 2026

Procurement is issued by the Joint Venture Of Cil, Ntpc, Iocl, Fcil & Hfcl under the Department of Fertilizers, focusing on OEM-based plug valve servicing for the urea plant with M/s XOMOX SANMAR LTD as the OEM.

What are the delivery and service scope requirements for the tender

Delivery scope centers on servicing removed plug valves in the urea plant under OEM guidance. The service must be performed through the OEM or its authorized source, with explicit OEM authorization attached to the bid, ensuring timely maintenance aligned to plant uptime.

What standards or certifications are required for submission

Primary requirement is OEM authorization from M/s XOMOX SANMAR LTD. Submit all relevant awards/certifications and certificates specified in ATC/Corrigendum. Additional compliance documents may be requested; verify tender portal updates for current standards.

Where can I find the official bid submission guidelines

Guidelines are on the GEM platform under the tender’s ATC; ensure OEM authorization is included, confirm submission of required certificates, and adapt to 25% adjustment clause. Follow the platform’s submission steps precisely to avoid rejection.