NILGIRIS Tamil Nadu Hot Air Oven FSSAI Tender 2025 - Procurement of Hot Air Oven with 25% Quantity Variance & Delivery Terms
Bid Publish Date
05-Dec-2025, 4:34 pm
Bid End Date
26-Dec-2025, 5:00 pm
Location
Progress
Tender Overview
The tender, located in NILGIRIS, Tamil Nadu (Pin 641113), involves procurement of a Hot Air Oven (FSSAI) under Q2 category. Organization name is not listed. The tender shows no BOQ items or explicit quantity/value. A key differentiator is the flexible quantity clause allowing up to 25% variation at contract award and during the currency. Delivery timing is anchored to the last date of the original delivery order, with an extended period formula. The confusing lack of specs requires bidders to rely on standard hot air oven configurations and FSSAI compliance expectations. Unique aspect: option clause governs both initial orders and extensions, with calculated extra time baseline. This tender requires bidders to account for possible quantity fluctuations and extended delivery windows, applying the same contracted rates. Context indicates a government procurement process emphasizing flexible fulfillment and delivery scheduling.
Technical Specifications & Requirements
- Product: Hot Air Oven (FSSAI)
- Category: Q2
- BOQ: No items listed; no explicit quantities or estimated value
- Key term: Option Clause allows up to 25% increase/decrease in order quantity at placement and during contract currency
- Delivery: begins from the last date of the original delivery order; extended period calculated as ( Increased quantity ÷ Original quantity ) × Original delivery period, minimum 30 days
- Compliance: bidders must implement the option clause and meet delivery deadlines as per contract progression; no explicit technical specs provided in data
- EMD/price details: not disclosed in the tender data; bidders should prepare standard EMD submission per governing rules
Terms, Conditions & Eligibility
- EMD: amount not disclosed; verify at bid submission per tender rules
- Delivery Terms: delivery period starts after the original order date; extended time formula applies with minimum 30 days
- Quantity Variation: up to 25% at both order placement and during contract currency
- Payment Terms: not specified in data; bidders should prepare per standard government tender practices
- Documentation: ensure compliance with typical GST, PAN, and vendor registration requirements; OEM authorizations not specified
- Warranties/Penalties: no details provided; bidders should seek clarification on penalties and warranty expectations in the terms}
Key Specifications
-
Product/service: Hot Air Oven (FSSAI) - Q2 category
-
No BOQ items or explicit quantities available
-
Delivery option: quantity variation up to 25% at order and during contract
-
Delivery time: calculated from last date of original delivery order; minimum 30 days for extended period
-
Standards/Compliance: FSSAI-related usage implied; no exact standard codes provided
-
Experience/eligibility: no explicit years/turnover; bidders should rely on standard government bidder prerequisites
Terms & Conditions
-
Key Term 1: Up to 25% quantity variation allowed at order and during contract
-
Key Term 2: Delivery period link to original delivery order with mathematical extension formula
-
Key Term 3: EMD amount and exact payment terms not disclosed in data; seek clarification
Important Clauses
Payment Terms
Not specified in tender data; bidders should anticipate standard government terms and request clarification during bid submission
Delivery Schedule
Delivery begins from the last date of the original delivery order; extended time is calculated as ( Increased quantity ÷ Original quantity ) × Original delivery period, with a minimum of 30 days
Penalties/Liquidated Damages
No LD or penalty details provided; bidders should confirm applicable penalties and warranty obligations with the procuring entity
Bidder Eligibility
-
Submit GST registration and PAN details
-
Demonstrate capability to supply FSSAI-compliant hot air ovens (if available)
-
Adhere to option clause for quantity variation up to 25%
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
Startup Exemption (Experience)
Yes | Partial | Experience - 3 year (s)
Requirements
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Hot Air Oven (FSSAI) (Q2)
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
GeM-Bidding-8679205.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates (if any) related to hot air ovens or FSSAI-compliant equipment
Financial statements or turnover documentation (as applicable per tender norms)
EMD submission document (as per governing terms, if disclosed)
Technical bid/compliance statement for hot air ovens
OEM authorization letter (if bidding on behalf of an OEM)
Any product literature or certification evidence related to FSSAI compliance
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for NILGIRIS hot air oven tender in Tamil Nadu 2025
Bidders should submit GST, PAN, and experience certificates; ensure OEM authorizations if representing an OEM. Prepare a technical bid for a hot air oven with FSSAI suitability. Be ready for up to 25% quantity variation and delivery calculations based on the original order date.
What documents are required for hot air oven tender participation Tamil Nadu
Required documents include GST registration, PAN card, financial statements, experience certificates, EMD submission (if disclosed), OEM authorization, and technical bid. Ensure compliance with FSSAI-related usage and provide any product literature or certification evidence.
What are the delivery terms for the NILGIRIS oven procurement
Delivery commences from the last date of the original delivery order. If quantity increases, the extended delivery time is calculated as ( Increased quantity ÷ Original quantity ) × Original delivery period, with a minimum of 30 days.
How does the 25% quantity variation clause work for this tender
The purchaser may increase or decrease the ordered quantity by up to 25% at contract placement and during the currency. The additional time follows the stated formula, ensuring flexibility in fulfilling fluctuating orders at contracted rates.
What standards or certifications are required for the oven bid
The tender references FSSAI compliance implied by the product category; however, explicit certification codes are not provided. Bidders should provide FSSAI-related documentation and confirm any ISI/ISO alignment during technical submission.
When is the expected delivery timeline for NILGIRIS oven tender
Delivery timing depends on the last date of the original delivery order; extended delivery uses the 25% variation formula, with a minimum 30-day extension. Respondents should price timelines accordingly and seek clarifications on the original delivery schedule.
What is the status of the EMD amount in this tender
The EMD amount is not disclosed in the tender data. Bidders should monitor the official bid submission portal for exact EMD requirements, payment method, and submission deadline as per the applicable procurement rules.
What documents are required to demonstrate eligibility for FSSAI ovens
Submit OEM authorization if bidding on behalf of an OEM, along with product literature, safety certifications, and any FSSAI compliance evidence. Include GST, PAN, and financial statements to demonstrate financial stability per tender norms.