National Highways Authority of India Manpower Outsourcing Tender 2025 Madurai Tamil Nadu – EMD ₹3,279,851, Estimated ₹163,992,570.76
Bid Publish Date
31-Dec-2025, 6:15 pm
Bid End Date
20-Jan-2026, 3:00 pm
EMD
₹32,79,851
Value
₹16,39,92,580
Location
Progress
Tender Overview
The opportunity is issued by the National Highways Authority of India under the umbrella of the Central Autonomous organization for fixed remuneration manpower outsourcing across multiple roles, including media, legal, IT support, admin, stenography, finance, and site staff. The estimated contract value is ₹163,992,570.76 with an EMD of ₹3,279,851. An important payment arrangement requires the service provider to disburse salaries to deployed staff first, then claim reimbursement from the Buyer with statutory filings. An additional ATC allows a flexible quantity/duration adjustment up to 50% both before and after contract award. The EMD can be submitted as a Demand Draft payable at Madurai. The office location of the provider must be in the state of the consignee, with documentary evidence required. This tender is structured to support broad manpower outsourcing needs for the National Highways Authority of India and involves multiple graduate profiles across administrative, technical, and support functions.
Technical Specifications & Requirements
- No formal BOQ items are published and no itemized technical specs are listed. The project scope covers various graduate-level roles:
- Administrative, Media, Legal, IT Support, Stenography, Finance/Accounts, Site Engineer, and Office Support staff
- Deployment across buyer locations with salary disbursement by service provider prior to invoicing
- EMD: ₹3,279,851; estimated contract value: ₹163,992,570.76; DD payable at Madurai accepted or scanned/DD proof uploaded
- Service provider must maintain an office within the state of the consignee and provide documentary evidence
- No formal technical standards (IS/ISO) are specified in the data; bidders should ensure compliance with standard labor and payroll practices and statutory filings (PF/ESIC) as part of payroll
- Flexible contract terms allow a 50% increase/decrease in quantity or duration at the time of contract issuance and post-award
- Payment terms require service provider salary payments to deployed staff before reimbursement from the Buyer, with bank statements and statutory documents
Terms, Conditions & Eligibility
- EMD: ₹3,279,851 via Demand Draft payable at Madurai; hardcopy submission within 5 days post bid end opening
- Office requirement: service provider must have a local office in the consignee’s state; documentary evidence required
- Salary payments: service provider to pay salaries/wages first, with PF/ESIC and bank statements submitted along with claims
- Quantity/duration adjustments: up to 50% pre- and post-award; bidders must accept revised scope
- Submission: ensure upload of all certificates/documents sought in the Bid Document and ATC; non-compliance leads to rejection
- Payment terms: reimbursement from Buyer after staff payments and statutory compliance documents
- No BOQ items are listed; bidders should prepare for broad outsourcing staffing across multiple categories
- Payment and compliance: adherence to statutory obligations and documentation is mandatory for bid evaluation
Key Specifications
-
Manpower outsourcing categories: Media Assistant, Graduate-level Legal Assistant, IT Support Assistant, Admin staff, Stenographer, Finance/Accounts Accountant, Computer Operator, Office Peon, Sweeper, Chowkidar/Security Guard/Watchman, Site Engineer
-
Estimated contract value: ₹163,992,570.76; EMD: ₹3,279,851
-
EMD submission: Demand Draft payable at Madurai or scanned proof; hardcopy within 5 days
-
Office requirement: service provider must maintain an office in the consignee's state; documentary evidence required
-
Salary payment obligation: provider pays staff first, then claims from buyer with PF/ESIC documentation
-
Contract flexibility: quantity/duration adjustments up to 50% at bid/award and post-award
-
Delivery/deployment: no specific delivery schedule provided; staffing across multiple roles at buyer locations
Terms & Conditions
-
EMD amount and payment method (DD payable at Madurai) and submission timing
-
Provider must have a local office in the consignee state with documentary evidence
-
Salary payments to staff precede reimbursement from the Buyer with statutory filings
Important Clauses
Payment Terms
Service provider pays salaries first; reimbursement from Buyer with PF/ESIC documentation; bank statements required
Delivery Schedule
No explicit delivery timeline; deployment across multiple roles as per requirement and 50% quantity/duration variation allowed
Penalties/Liquidated Damages
Not specified in data; penalty mechanisms would be subject to standard bidding terms and contract
Bidder Eligibility
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Demonstrated experience in manpower outsourcing for government bodies
-
Financial stability with verifiable statements
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Eligibility to operate in the consignee state and maintain a local office
Tender Data
Bid Details
Quantity
151
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
491
Experience Required
5 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Manpower Outsourcing Services - Fixed Remuneration - Others; Media Assistant; Graduate , Manpower Outsourcing Services - Fixed Remuneration - Others; Legal Assistant; Graduate , Manpower Outsourcing Services - Fixed Remuneration - Others; IT Support Assistant; Graduate , Manpower Outsourcing Services - Fixed Remuneration - Admin; Stenographer; Graduate , Manpower Outsourcing Services - Fixed Remuneration - Finance/Accounts; Accountant; Graduate , Manpower Outsourcing Services - Fixed Remuneration - Admin; Computer Operator; Graduate , Manpower Outsourcing Services - Fixed Remuneration - Admin; Administrative Operator or Office Assistant or Executive Assistant; Graduate , Manpower Outsourcing Services - Fixed Remuneration - Others; Office Peon; Secondary School , Manpower Outsourcing Services - Fixed Remuneration - Others; Sweeper; Not Required , Manpower Outsourcing Services - Fixed Remuneration - Others; Chowkidar / Security Guard / Watchman; Middle School , Manpower Outsourcing Services - Fixed Remuneration - Others; Site Engineer; Graduate
Authority Records
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Documents 8
GeM-Bidding-8777808.pdf
Main Document
BOQ Document
BOQ
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar manpower outsourcing
Financial statements (minimum 3 years preferred)
EMD submission document (DD payable at Madurai or scanned proof)
Technical bid documents and certificates of compliance
OEM authorizations (if applicable) and payroll/ESIC/PF compliance documents
Proof of office in the state of consignee (address proof, lease deed, etc.)
Certificate of incorporation or partnership/LLP agreement (as applicable)
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for manpower outsourcing tender in Madurai 2025?
Bidders must meet eligibility criteria including local office in the consignee state, provide GST, PAN, experience certificates, and financial statements. Submit EMD ₹3,279,851 via DD payable at Madurai, upload all required certificates, and ensure payroll compliance (PF/ESIC). The contract allows 50% variation in quantity/duration.
What documents are required for NH AI manpower bid 2025?
Required documents include GST certificate, PAN, experience certificates for similar outsourcing, financial statements, EMD DD proof, technical bid, payroll compliance certificates, OEM authorizations if applicable, and office proof in the consignee state. Hard copies may be required within 5 days after bid end.
What are the salary payment terms for deployed staff under this tender?
The service provider must pay salaries first, with PF/ESIC and bank statements submitted along with reimbursement claims to the Buyer. Salary payments occur at the provider’s option before claiming reimbursement, ensuring statutory compliance is maintained.
What is the EMD amount and if it can be DD or online?
EMD amount is ₹3,279,851. It can be submitted as a Demand Draft payable at Madurai or equivalent online proof; a scanned copy must be uploaded with the bid and the hard copy delivered within 5 days of bid end date.
Are there any quantity or duration adjustments allowed in this tender?
Yes. The contract allows an up to 50% increase or decrease in quantity or duration at the time of contract issue and post-award; bidders must accept revised scope and duration accordingly.
What categories of manpower are covered by this NH AI outsourcing tender?
Categories include Media Assistant, Legal Assistant (Graduate), IT Support Assistant, Administrative/Office staff, Stenographer, Accountant, Site Engineer, Office Peon, Chowkidar/Security, and Sweeper. All roles require graduate or appropriate qualifications.
Where is the service provider office required for this tender?
The office must be located within the state of the consignee, with documentary evidence to prove locality; this is mandatory for bid consideration and evaluation.
What is the estimated contract value and EMD for this procurement?
The estimated contract value is ₹163,992,570.76 and the EMD is ₹3,279,851. Submissions must include DD proof, and bidders should prepare for payroll and statutory compliance documentation as part of evaluation.