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GEM

Indian Army High End Laptop Tender 2026 Department of Military Affairs India - IS 550/ISO 9001 Compliant, 2026

Bid Publish Date

16-Jul-2026, 9:54 am

Bid End Date

27-Jul-2026, 10:00 am

Value

₹12,16,000

Location

WEST DELHI , DELHI
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Progress

Issue16-Jul-2026, 9:54 am
AwardPending
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Quantity

8

Bid Type

Two Packet Bid

Key Highlights

  • • Exact: 25% quantity variation both at order and during currency of contract
  • • EMD submission via Demand Draft to DGAFMS, New Delhi; hardcopy within 5 days
  • • Delivery policy ties to last delivery order date with extended time formula
  • • Non-return policy for faulty hard disks as per buyer security requirements
  • • Turnover evidence via audited balances or CA certificate for last 3 years
  • • Mandatory onboarding documents: PAN, GSTIN, cancelled cheque, EFT mandate
  • • Factory pre-loaded operating system and processor capability required
  • • Standards/certifications: exact IS/ISO alignment not enumerated; confirm during bid

Categories 1

LAPTOP

Tender Overview

  • Organization: Indian Army (Department of Military Affairs) seeks High End Laptop - Notebook (Q2) for India. Estimated value around ₹1,216,000. Procurement scope specifies base and higher processor options, factory pre-loaded OS, configurable RAM, display size and storage. Location and delivery context align with Indian Army equipment provisioning and security requirements. A key differentiator is the option to adjust quantity up to 25%, with extended delivery time as per the option clause. Bidders must prepare standard vendor onboarding documents and compliant financials.

Technical Specifications & Requirements

  • Product/Service: High end laptops meeting category requirements
  • Processor: Base processor number and higher processor number required
  • Operating System: Factory pre-loaded OS
  • Memory: RAM size specified in GB
  • Display: Diagonal display size in cm
  • Storage: Capacity of storage drive in GB
  • Standards/Compliance: Not explicitly enumerated in BOQ; bidders should confirm IS/ISO alignment and security hardening per Army policy
  • Delivery/Policy Notes: Rate contract terms include non-return of hard disks per security policy; 25% quantity flex and delivery timing rules apply

Terms, Conditions & Eligibility

  • EMD/Payment: EMD details not specified in data; bidder must follow ATC for EMD submission via DD (Account Payee) to DGAFMS, New Delhi, with hard copy within 5 days of bid end/opening
  • Turnover: Minimum average annual turnover over last 3 years as per bid document; audited balance sheets or CA certificate required
  • Documentation: PAN, GSTIN, cancelled cheques, EFT mandate; upload of all required certificates as per ATC
  • Delivery/Compliance: 25% quantity option during contract; delivery period adjustments with minimum 30 days; non-compliance risks rejection
  • Other: Certificates and documents from ATC and corrigendum required; vendor code creation prerequisites

Key Specifications

  • Product category: High End Laptop - Notebook (Q2)

  • Processor: Base Processor Number and Higher Processor Number

  • Operating System: Factory Pre-Loaded

  • Memory: RAM size in GB (exact value to be supplied)

  • Display Size: Diagonal in cm (exact size to be supplied)

  • Storage: Capacity in GB (exact value to be supplied)

  • Warranty/Support: Not explicitly stated; confirm with ATC

  • Security/Policy: Non-return of faulty hard disks under security policy

Terms & Conditions

  • EMD submission via DD to DGAFMS; hard copy within 5 days

  • Turnover: minimum average annual turnover over last 3 years

  • Delivery: quantity up to 25% extra with revised delivery period

  • Documents: PAN, GSTIN, cancelled cheque, EFT mandate required

  • Non-return policy for faulty HDDs per security policy

Important Clauses

Payment Terms

EMD submission via Demand Draft to DGAFMS; payment terms to be as per ATC

Delivery Schedule

Delivery period governed by last delivery order date; option for 25% quantity extension with calculation method

Penalties/Liquidated Damages

Penalties/LD details not provided in data; will be per ATC

Bidder Eligibility

  • Minimum turnover as per bid document for last 3 years

  • Experience in supplying high end laptops or equivalent devices

  • Compliance with GSTIN, PAN, EFT mandates and IS/ISO standards as applicable

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

High End Laptop - Notebook (Q2)

Advisory Bank

State Bank of India

ePBG Percentage

3%

ePBG Duration (Months)

14

Delivery Details

Max Delivery Days

30

Delivery Locations

1

Delivery Cities

South West delhi

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-South West delhiSouth West delhi--830-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9577417.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Processor Base Processor Number For Higher Processor Or higher
Processor Higher Processor Number Intel Core Ultra 5 125U, Intel Core Ultra 7 165U, Intel Core i7-1280P, Intel Core Ultra 5 125H, Intel Core i7-12650H, Intel Core Ultra 5 135H, Intel Core i7-13620H, Intel Core Ultra 7 155H, Intel Core Ultra 7 165H, Intel Core i7-13700H, Intel Core i9-12900H, Intel Core Ultra 9 185H, Intel Core i7-13650HX, Intel Core i7-13700HX, Intel Core i7-14650HX, Intel Core Ultra 5 225U, Intel Core Ultra 5 235U, Intel Core Ultra 7 255U, Intel Core Ultra 5 236V, Intel Core Ultra 5 226V, Intel Core Ultra 5 238V, Intel Core Ultra 7 265U, Intel Core Ultra 7 266V, Intel Core Ultra 7 268V, Intel core ultra 7 255H Or higher
Operating System Operating System (Factory Pre-Loaded) Window 11 Professional
Memory RAM Size (GB) 16, 32 Or higher
Display Display Size (in cm) - Diagonal 35.56 to 38.07 (14 In to 14.99 In)
Storage Capacity of Storage Drive (in GB) 1024, 2048, 4096 Or higher

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates showing prior procurement of high end laptops

4

Audited financial statements for last 3 years (or CA certificate turnover)

5

DD/EMD proof in favor of DGAFMS; hard copy within 5 days

6

OEM authorizations (if applicable)

7

Cancelled cheque and EFT mandate

8

Vendor code creation documents per ATC

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for high end laptop tender in India with Indian Army?

Bidders should first verify turnover requirements, obtain GSTIN and PAN, and prepare EMD via DD to DGAFMS. Upload audited financials, OEM authorizations, and EFT mandate. Ensure laptops meet factory pre-loaded OS, RAM, storage, and display specs, and be ready to accept 25% quantity variation per ATC.

What documents are required for laptop procurement in this Army tender?

Submit PAN, GSTIN, cancelled cheque, EFT mandate, audited balance sheets or CA turnover certificate for three years, EMD/DD proof to DGAFMS, and prior experience certificates. Include OEM authorization if applicable and all certificates requested in ATC and corrigenda.

What are the security policy implications for laptops in this tender?

Rate contract enforces non-return of faulty hard disks as per buyer security policy. Vendors must replace hardware without HDD return, and ensure data security during warranty/repair processes per ATC guidelines.

When is the delivery period adjustment allowed for quantity changes?

Order quantity may increase up to 25% during contract; the extended delivery time uses (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days, and may extend to original delivery period during option exercise.

What standards or certifications are required for this laptop tender?

Exact IS/ISO standards are not enumerated in BOQ; bidders should confirm IS/ISI or ISO alignment during submission and ensure OS is factory pre-loaded and device specifications meet Army requirements.

What are the EMD submission details for this Army laptop tender?

Submit EMD via Account Payee Demand Draft in favor of DGAFMS, payable at New Delhi. Upload scanned DD proof with bid and deliver hard copy within 5 days of bid end/opening to the Buyer.

What is the estimated value and scope for the laptop tender in 2026?

Estimated value is ₹1,216,000 for high end laptops; BOQ is currently without items. Organization expects base and higher processor configurations, RAM, storage, and OS requirements as part of the procurement scope.

What documentation helps with vendor code creation for this bid?

Provide PAN, GSTIN, cancelled cheque, and EFT mandate; these are required along with other bid documents to enable vendor code creation and eligibility for the procurement process.

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