UP Urban Development LED Luminaire Tender Sant Kabir Nagar 2026 IS 10322 Part 5/Section 3 V3
Bid Publish Date
24-Oct-2026, 5:13 pm
Bid End Date
03-Nov-2026, 6:00 pm
EMD
₹2,50,000
Location
Progress
Key Highlights
- • OEM must hold ISO 9001 certification and provide corresponding QAP documentation
- • Mandatory NABL/3rd party lab testing: LM79/LM80, IP66 reports, eye safety certification
- • IS 10322 conforming LED luminaires (Part 5/Section 3) V3 Q2 requirement
- • Delivery flexibility: quantity may increase up to 25% during/after order; extended periods with pro-rated timeline
- • BASED in UP: UPPWD AAA Cat approval copy; local area service center requirement
Tender Overview
The Uttar Pradesh Urban Development Department (e-municipalities) in Sant Kabir Nagar (272125) is inviting bids for LED luminaires for road and street lighting conforming to IS 10322 (Part 5/Section 3) (V3) Q2. The bid requires an EMD of ₹250,000 and a delivery framework aligned with option clauses allowing up to 25% quantity fluctuation at contract rates. Suppliers should be prepared to meet a multi-certificate regime including ISO 9001 and other OEM-specific attestations. The tender targets OEMs/authorized manufacturers with robust quality controls and local service capability. A distinctive evaluation lever is alignment with NABL-type testing and statutory certifications referenced in the ATC documents. The procurement emphasizes standards compliance, traceable material tests, and post-award warranty coverage from the OEM. Location specificity and IS 10322 compliance are central differentiators in this bid notice.
Technical Specifications & Requirements
- Product category: LED luminaires for road/street lighting (IS 10322 compliant, Part 5/Section 3, V3, Q2)
- Standards & certificates required: ISO 9001 (OEM or offered product), BIS licence for drivers, LM79/LM80 type test certificates, IP66 rating report, Eye Safety Certificate, TM Certificate, NABL lab test report, UPPWD AAA Cat approval copy, OEM Warranty Certificate, Factory License, MOA, and incorporation certificates
- Testing & quality: Material Test Certificate to accompany supply; lab results govern acceptance; NABL-approved third-party testing referenced
- Documentation: Certificates including BIS, type tests, OEM authorizations, and turnover proofs; local area service center presence; three-year turnover evidence; GSTR-1 and 3B filings
- Delivery & scope: Delivery schedule aligned to original delivery order with option-based extension; quantity adjustments up to 25% during/currency of contract
Terms, Conditions & Eligibility
- EMD: ₹250,000 (paid with bid submission) and capable of online/DD submission per ATC
- Experience/turnover: Positive net worth for OEM; last three years turnover documented via CA with UDIN; evidence of prior similar supply capability
- Compliance: ISO 9001 certification for bidder or OEM; UPSD/AAA Cat approvals; BIS certifications for drivers; complete BOM and QAP requirements
- Delivery & payment: Delivery terms per option clause; extended delivery considerations; payment terms aligned with contract; penalties/LD as per ATC
- Documentation: GSTIN, PAN, experience certificates, financial statements, MOA, and updated affidavit on non-blacklisted status; notarized undertakings
- Warranty & penalties: OEM warranty to be provided; penalties/guarantees per bid terms; local service support obligations
Key Specifications
-
LED luminaire for road and street lighting conforming to IS 10322 Part 5/Section 3 V3
-
LM79/LM80 type test certificate from NABL-approved lab
-
IP66 weatherproof rating documentation
-
Eye Safety certification for lighting products
-
ISO 9001 certification for OEM or bidder
-
BIS certificate for drivers used in the luminaire
-
NABL certificate and MOA/Certificate of Incorporation for OEM
-
UPPWD AAA Category approval copy
-
Warranty certificate from OEM and Factory License of OEM
Terms & Conditions
-
Quantity fluctuation up to 25% during/after contract at contracted rates
-
Mandatory ISO 9001, BIS, NABL/test certificates; material test certificate
-
Delivery terms linked to original order date with extension rules; acceptance based on lab results
Important Clauses
Payment Terms
EMD of ₹250,000 to be submitted; payment terms as per ATC; no pre-release payment without required certificates
Delivery Schedule
Delivery commencement from the last date of original delivery order; extension rules apply with minimum 30 days where applicable
Penalties/Liquidated Damages
Penalties to be specified in ATC; risk of LD for late delivery and non-conformity as per product testing results
Bidder Eligibility
-
OEM or authorized manufacturer with positive net worth in last audited financials
-
Proven capability to supply IS 10322 compliant LED luminaires with associated certifications
-
Local service center presence in or near Uttar Pradesh for maintenance and support
Tender Data
Bid Details
Quantity
1000
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
LED Luminaire For Road And Street Lights Conforming To IS 10322 (Part 5/Section 3) (V3) (Q2)
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Sant Kabeer Nagar
Delivery Pincodes
272270
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ganga Prasad | 272270,NAGAR PANCHAYAT MEHDAWAL SANT KABIR NAGAR | Sant Kabeer Nagar | Uttar Pradesh | 272270 | 1000 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-10078102.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST registration certificate
PAN card
Experience certificates of similar LED luminaire supply
Financial statements and last 3 years turnover (CA certified with UDIN)
EMD payment proof of **₹250,000**
ISO 9001 certificate (bidder or OEM)
BIS licence for drivers, type test certificates
NABL/第三方 lab reports (LM79/LM80) and IP66 certification
TM certificate, Eye Safety certificate, OEM warranty certificate
Factory license, MOA, Certificate of Incorporation for OEM
UPPWD AAA Cat approval copy
Notarized undertakings on non-blacklisted status and no liquidation
GSTR-1 and Form 3B filings
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for LED luminaire tender in Sant Kabir Nagar Uttar Pradesh?
Bidders must submit all ATC documents, including ISO 9001 certificate, BIS driver license, LM79/LM80 test reports, IP66, Eye Safety, NABL lab results, and OEM warranty. Ensure EMD of ₹250,000 is paid and turnover proof from CA with UDIN is provided. Follow delivery terms from last order date and note 25% quantity flex.
What documents are required for LED lighting tender in UP?
Required: GSTIN, PAN, three-year turnover with CA certificates, EMD ₹250,000, ISO 9001 proof, BIS certificates, LM79/LM80 reports, NABL testing, TM and Eye Safety certificates, OEM MOA, Factory License, UPPWD AAA Cat approval, and notarized non-blacklist undertakings.
What standards must LED luminaires meet in this UP bid?
Luminaires must conform to IS 10322 (Part 5/Section 3) V3 Q2; IS 550 or equivalent safety standards where applicable; IP66 ingress protection; LM79/LM80 photometric testing; eye safety compliance; OEM warranty per ATC requirements.
When is delivery expected after order in this tender?
Delivery starts from the last date of the original delivery order; if the option clause is exercised, extended time equals (additional quantity/original quantity) × original delivery period with a minimum of 30 days; total extensions may reach the original delivery period.
What is the EMD amount and payment terms for this UP tender?
EMD is ₹250,000. Payment terms align with contract specifics; bidders must provide EMD proof at bid submission; post-award payments follow the defined schedule with compliance checks on testing and delivery.
Which certificates are mandatory for OEMs participating in this UP bid?
Mandatory: ISO 9001, BIS for drivers, LM79/LM80 type tests, IP66 report, Eye Safety, TM certificate, NABL lab report, OEM warranty, Factory License, MOA, and Incorporation documents; UPPWD AAA Cat approval is also required.
What is the scope regarding quantity fluctuations in this tender?
The purchaser may increase/decrease quantity up to 25% of bid quantity at contract placement and during the currency of the contract; delivery extension is calculated using the specified formula with a 30-day minimum.
What are the local service center requirements for bidders in UP?
Bidders must demonstrate a local area service center in or around Uttar Pradesh to support LED luminaires; this includes maintenance capability and potential spare parts supply during warranty and post-warranty periods.