GEM

Andhra Pradesh Forest Department Hyderabad Office Furniture and Equipment Procurement 2025 East Godavari Andhra Pradesh

Posted

18 Oct 2025, 09:03 pm

Deadline

03 Nov 2025, 09:00 pm

EMD

₹48,000

Location

EAST GODAVARI , ANDHRA PRADESH

Progress

Issue18 Oct 2025, 09:03 pm
AwardPending
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Quantity

150

Category

Procurement of T-shirt and one pant and Cap

Bid Type

Two Packet Bid

Categories 8

SOFA PROJECTOR SCREEN BAMBOO CHAIRS OFFICE FURNITURE REVOLVING CHAIR CURTAINS PROJECTOR

Tender Overview

Andhra Pradesh Forest Department Hyderabad invites bids for a broad range of office furniture and audiovisual equipment across multiple categories including Visitor Chairs, Executive Chairs, Office Tables, Sofas, Conference Tables, curtains and blinds, projectors, screens, master mic setups, Intercom systems, and air conditioners. The estimated EMD is ₹48,000. Location is East Godavari, Andhra Pradesh (PIN 507130) with a variety of branded items such as Executive Chairs with head rest, L-shaped workstations, 7-seater sofas, and 20-seat conference tables. The buyer reserves quantity flexibility up to ±25% and extended delivery windows based on the option clause. Past project experience evidence is required via client certificates or invoices, with AMC potential post-warranty at 1% of contract price per annum. The procurement targets comprehensive fit-outs for DFO office buildings, including glass curtain walls, premium blinds, and related decor. Unique aspects include a blend of furniture, AV, and comfort items under a single procurement, with warranty and AMC considerations embedded in the contract terms.

Technical Specifications & Requirements

  • Total items: 23; detailed itemization is not provided in the BOQ.
  • Product scope includes: Visitor Chairs (branded, economy), Executive Chairs with head rest (top branded), AC units (2T, 1.5T), Sofa sets (7-seater teak wood, bamboo), Sofa L-shape 4x8, Revolving chairs (economy/heavy duty), Top ceiling double-rail curtains, Curtains and blinds for windows, Conference table for 20 persons, Projector and projector screen, Master Mic and MIC settings, Inercom server with 16 nos (unwired), L-shaped office tables with deck rack.
  • Delivery terms: option clause allows quantity increase/decrease up to 25%; delivery timelines linked to last delivery order date; minimum additional time 30 days.
  • Warranty/AMC: post-warranty AMC available at 1% per annum of contract price; AMC performance security at 2% of total AMC value.
  • EMD: ₹48,000 (as per tender data).
  • Past-experience proofs: contract copies, client execution certificates, or equivalent documents.

Terms, Conditions & Eligibility

  • EMD: ₹48,000 submitted through suitable instrument.
  • Delivery: extended delivery periods permissible under option clause; base delivery schedule to be defined in contract.
  • Past Experience: provide evidence via contract copy and invoice with self-certification or client execution certificate.
  • Warranty/AMC: post-warranty AMC at 1% annual rate; successful bidder must offer AMC and provide AMC performance security of 2% of AMC value.
  • Payment terms: standard government procurement terms to be finalized in contract; ensure compliance with GST/PAN and submission of financials.
  • Documentation: OEM authorizations, technical bid documents, GST, PAN, and experience certificates may be required.

Key Specifications

  • 23 total items with branded furniture and AV equipment

  • EMD amount: ₹48,000

  • AMC term: 1% of contract price per annum after warranty

  • Performance security: 2% of total AMC value

  • Delivery window extension: up to 25% quantity variance

Terms & Conditions

  • Option clause permits ±25% quantity adjustment and extended delivery times

  • Past experience proofs acceptable as contract copy or client certificate

  • AMC availability after warranty with 1% annual rate and 2% performance security

Important Clauses

Delivery Terms

Option clause allows ±25% quantity change; delivery period calculated from last delivery order date with a minimum 30 days extension.

Warranty & AMC

Bidder/OEM must offer AMC post-warranty at 1% of contract price per year; AMC security at 2% of total AMC value.

Past Experience Proof

Submit contract copies with invoices or client execution certificates; third-party notes acceptable.

Bidder Eligibility

  • Proven experience in supplying or executing similar furniture/AV procurement for government bodies

  • Financial stability demonstrated by recent financial statements

  • GST registered and PAN compliant bidders

Bill of Quantities (BOQ) 23 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Visitor Chairs - Economy Description1 18 pieces [email protected] 10
2 Executive Chairs with head rest - Economy Description2 2 pieces [email protected] 10
3 Procurement of T-shirt and one pant and Cap Description3 60 pieces [email protected] 10
4 Office Table -L shape-Branded - 1 feet edge with Deck 3 rack Description4 1 pieces [email protected] 10
5 Sofa L shape of 4 x 8 with T pi Description5 1 pieces [email protected] 10
6 Revolving Chair - Economy and heavy duty Description6 20 pieces [email protected] 10
7 Conference table for 20 persons Description7 1 pieces [email protected] 10
8 Top celing Double railing model Curtain - cloth Premium for Windows at DFO sir Office Building-glass Description8 2 pieces [email protected] 10
9 CurtainsEconomy for Windows at DFO sir Office Building ground floor Description9 9 pieces [email protected] 10
10 Blind Curtains wood Premium for Windows at DFO sir Office Building Description10 6 pieces [email protected] 10
11 projector Description11 1 pieces [email protected] 10
12 projector screen Description12 1 pieces [email protected] 10
13 Master Mic ,MIC Settings at Confernece room Description13 1 pieces [email protected] 10
14 Inercom set 16 nos with server without wiring Description14 1 pieces [email protected] 10
15 Executive Chairs with head rest- Top Branded Description15 2 pieces [email protected] 10
16 Visitor Chairs- Branded -Economy Description16 8 pieces [email protected] 10
17 AC 2 T Description17 6 pieces [email protected] 10
18 AC 1.5 T Description18 2 pieces [email protected] 10
19 Sofa 7 seater Teak wood Description19 2 pieces [email protected] 10
20 AC 1.5 T Description20 2 pieces [email protected] 10
21 AC 2 T Description21 1 pieces [email protected] 10
22 AC 1 T Description22 1 pieces [email protected] 10
23 Sofa bamboo Description23 2 pieces [email protected] 10

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates from prior similar procurements

4

Financial statements or solvency certificates

5

EMD submission proof (DD/online payment receipt)

6

Technical bid submission documents

7

OEM authorization letters (where applicable)

8

Contract copies and client completion certificates as evidence of past experience

Frequently Asked Questions

How to bid for Andhra Pradesh Forest Department East Godavari furniture tender 2025

Bidders must submit GST, PAN, experience certificates, financials, EMD ₹48,000, technical bids, OEM authorizations, and past project proofs. The tender allows ±25% quantity changes and requires AMC post-warranty at 1% annually. Ensure compliance with delivery timelines and warranty terms, and attach contract/invoice documents as evidence.

What documents are required for AP Forest Department procurement 2025

Required documents include GST registration, PAN card, financial statements, past project experience proofs (contract copies or client Certifications), EMD proof, technical bid documents, and OEM authorization letters. Submissions must demonstrate capability to supply branded office furniture and AV equipment across 23 items.

What are the delivery terms and option clause in this tender

Delivery terms permit quantity variation up to 25% and may extend delivery time proportionally, calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days. The extension applies during extended delivery under the option clause.

What is the AMC requirement after warranty for this procurement

Post-warranty AMC is mandatory if selected, at a maximum rate of 1% of the contract price per year. Successful bidder must provide AMC performance security of 2% of total AMC value, and annual payments are contingent on service delivery.

Which items are included under the AP furniture and AV tender 2025

Items include Visitor Chairs, Executive Chairs with head rest, L-shaped desks, Sofa sets (7-seater teak/bamboo), Conference table for 20, Projector and projector screen, Master Mic and MIC settings, Intercom server, AC units (2T, 1.5T), and premium curtains/blinds for office windows.

How to prove past experience for the AP tender in 2025

Provide one of: contract copy with invoices and bidder self-certification; client execution certificate with contract value; third-party inspection or release notes; or equivalent documentation demonstrating successful execution of similar procurements.

What is the EMD amount and payment terms for this bid

EMD is ₹48,000. Submit via DD or online payment as specified by the tender. Payment terms will be finalized in the contract; bidders should be prepared for standard government payment timelines after acceptance of deliverables and acceptance testing.