Indo Tibetan Border Police Spices Tender Katihar Bihar – BIS Licence & Type Test Certificates 2026
Progress
Tender Overview
The Indo Tibetan Border Police (ITBP) in Katihar, Bihar invites bids for the supply of multiple spice commodities including Large Cardamom, Black Pepper, Tamarind, Cloves, Coriander, Fenugreek, Turmeric, Chili, and Cumin under Q3-Q4 categories. The procurement scope specifies Goods only, with an EMD of ₹48,100 and no BOQ items listed. The contract allows a quantity variation of up to 25% during placement and throughout the contract at contracted rates. Bidders must provide BIS licensing, type test certificates, and other product-specific approvals per the bid specification. Non-submission risks rejection. The vendor must arrange a hard copy of the DD within 5 days of bid end/opening. Location-based procurement information is explicit for Katihar, Bihar, with the delivery framework tied to order dates and option quantities.
Technical Specifications & Requirements
- Product categories include Large Cardamom, Black Pepper, Tamarind, Cloves, Coriander, Fenugreek, Turmeric, Chili, Cumin (Q3-Q4).
- No BOQ items; scope limited to supply of goods, not services.
- EMD: ₹48,100 (via Demand Draft or online as specified).
- Certificates required: BIS licence, type test certificate, and other approvals as per product specification; upload with bid.
- Forms of EMD/PBG: DD payable to COMMANDANT, ITB POLICE KATIHAR; hard copy submission within 5 days of bid end/opening.
- Delivery terms reference the option clause allowing quantity variation up to 25%, with delivery time calculation linked to original and extended periods.
- Compliance with bid documents and ATC is mandatory; missing certificates may lead to rejection.
Terms & Eligibility
- Option clause: up to 25% quantity increase/decrease at contracted rates during and after award.
- Scope of supply: Only supply of goods; no installation services.
- Delivery: Delivery period linked to order dates; additional time governed by the option clause, minimum 30 days.
- Payment/EMD: EMD ₹48,100 due via DD; bidder must upload proof and submit hard copy within 5 days post bid end.
- Certificates: BIS licence, type test cert, and other prescribed certificates must be uploaded; non-submission risks rejection.
- Submission documents: GST, PAN, experience certificates, financial statements, OEM authorizations, technical compliance documents as required in bid terms.
Key Specifications
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Product categories: Large Cardamom, Black Pepper, Tamarind, Cloves, Coriander, Fenugreek, Turmeric, Chili, Cumin
-
EMD amount: ₹48,100
-
Delivery terms linked to original and extended periods under option clause (up to 25% quantity variation)
-
Certificates required: BIS licence, type test certificate, other product approvals
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Submission: DD payable to COMMANDANT, ITB POLICE KATIHAR; hard copy within 5 days of bid end/opening
-
BOQ items: None; scope is supply ofGoods only
Terms & Conditions
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25% quantity variation during contract at contracted rates
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Only supply of goods; no installation or services
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BIS licensing and type test certificates mandatory with bid
Important Clauses
Payment Terms
EMD ₹48,100 via DD or online; DD payable at COMMANDANT, ITBP KATIHAR. Hard copy must be delivered within 5 days of bid end/opening.
Delivery Schedule
Delivery period governed by original delivery order; extension via option clause; minimum additional time 30 days; extended quantity time proportional to (increase/original quantity).
Penalties/Liquidated Damages
Not explicitly specified in provided terms; risk implied via delivery extension and strict certificate submission.
Bidder Eligibility
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Submit BIS licence and type test certificates with bid
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Provide EMD ₹48,100 via DD or online and proof of payment
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Supply of spice goods only; no service obligations
Tender Data
Bid Details
Quantity
3339
Category
Large Cardamom (Badi Elaichi) (???? ??????)
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
48
Past Performance
30 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Large Cardamom (Badi Elaichi) (???? ??????) (Q4) , Black Pepper (???? ?????) (Q4) , Tamarind (????) (Q3) , Cloves (????) (Q3) , Coriander (Dhaniya) (?????) (Q3) , Fenugreek (????) (Q4) , Turmeric (Haldi) (?????) (Q3) , Chili (??? ?????) (Q4) , Cumin (????) (Q4)
Advisory Bank
State Bank of India
ePBG Percentage
0.01%
ePBG Duration (Months)
12
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Katihar
Delivery Pincodes
854108
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Arimardan Kumar Singh | 854108,63BN I.T.B.P, SISIYA, KORHA, KAITHAR | Katihar | Bihar | 854108 | 167 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9926396.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for spice supply (similar projects)
Financial statements (last 3 years or as specified)
EMD submission proof (DD or online payment receipt)
Technical bid documents and product compliance certificates
BIS licence and type test certificates
OEM authorization letters (if applicable)
Product-specific approvals as prescribed in bid specification
Proof of delivery address and bank details for DD
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for ITBP spice tender in Katihar Bihar 2026?
Bidders must submit EMD ₹48,100 via Demand Draft or online, upload BIS licence and type test certificates, and provide OEM authorizations if required. The bid covers supply of multiple spices; deliver hard copy DD within 5 days after bid end. Ensure compliance with all ATC terms.
What documents are required for spice procurement tender in Katihar?
Required documents include GST certificate, PAN, 3 years financials, spice supply experience certificates, EMD proof, BIS licence, type test certificates, and OEM authorizations. Upload these with technical bid; hard copy DD delivery within 5 days post bid end.
What are the essential technical specifications for BIS certified spices?
Although no BOQ is provided, bidders must furnish BIS licence and type test certificates for each spice category (cardamom, pepper, tamarind, etc.). Ensure product compliance as prescribed in bid specification and attach product-specific approvals to bid submission.
When is the delivery period and how does the option clause work?
Delivery period starts from the order date. The purchaser may increase/decrease quantity up to 25% during contract and extend delivery time proportionally using the formula (increase/original) × original period, with a minimum of 30 days.
What is the EMD amount for the ITBP spice bid in Katihar?
EMD is ₹48,100. Payable via Demand Draft to COMMANDANT, ITB POLICE KATIHAR, or online as specified. A scanned copy must be uploaded with the bid and the hard copy delivered within 5 days after bid end.
What compliance certificates must accompany the bid for spice goods?
Bidders must upload BIS licence, type test certificate, and any other prescribed certificates per product specification. Missing certificates can lead to bid rejection; ensure all documents match the bid terms and ATC.
What constitutes the scope of supply for this ITBP tender in Bihar?
The scope is strictly the supply of goods, covering the listed spices; no installation or service work. Ensure all items meet BIS/product approvals and quantity adjustments under the 25% option clause are planned in the bid strategy.