Indian Army Office Stationery Tender Pune Maharashtra 410301 ISI/AAA TRTL Standards 2026
Progress
Tender Overview
The Indian Army, Department Of Military Affairs, seeks a comprehensive supply of office stationery and writing instruments for the Pune, Maharashtra location. The procurement encompasses a broad range of items such as A4 copy and bond papers, blue/red/black pens, gel/roller pens, markers, highlighters, erasers, rulers, clips, files, tapes, staplers, and related stationery. The contract contemplates a flexible quantity framework with an option to increase up to 50% of bid quantity at contracted rates, and a delivery period linked to the original delivery order with minimum 30 days extensions. Bidders must provide samples for evaluation, adhere to approved institute logos on printed files and envelopes, and ensure conformity to BOQ specifications. Quality control includes pre-delivery inspection and rejection/replacement for non-conforming items. Bidder financial health and turnover criteria are specified in the terms. This tender emphasizes supplier capability to scale, supply reliability, and strict conformity to sample approvals and standardised packaging and labeling as required by the Army.
Technical Specifications & Requirements
- Product category: Office stationery and writing instruments (A4/Bond Paper, Ball Pens in blue/red/black, 0.7/1.0 mm rollers, liquid ink variants, correction fluid, markers, whiteboard markers, pencils, erasers, scales, staplers, files, binders, clips, tapes, glue sticks, rulers, sticky notes, folders, stamps, calculators, laminating sheets, cartridges, batteries, and related items).
- Samples: required for evaluation; institute logo and printed DO envelope, L Folder, pen etc.
- Quality: items must conform to BOQ and approved samples; post-delivery inspection; rejection and replacement for non-conforming goods.
- Delivery: terms allow up to 50% quantity increase at contracted rates; minimum extension period of 30 days; period adjustments based on (increased quantity ÷ original quantity) × original delivery days.
- Packaging/branding: conform to institute logo requirements on printed files and packaging.
Terms, Conditions & Eligibility
- EMD/financial security: terms reference minimum turnover and financial standing; exact EMD amount not disclosed in the data; bidders must upload financial statements or CA certificate indicating turnover for the last 3 years.
- Turnover: minimum average annual turnover as per bid document for the last 3 years; documented via audited balance sheets or CA certificate.
- Documents: PAN Card, GSTIN, cancelled cheque, EFT mandate; certificates and documents required with bid as per ATC.
- Inspection: items subject to bidder’s delivery inspection; non-conforming items rejected; replacements mandated.
- Additional terms: generic option clause on quantity variation and extension; bidder must not be in liquidation or bankruptcy; submissions to be made for vendor code creation.
Key Specifications
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Product category: Office stationery and writing instruments (A4/Bond paper, various pens, markers, erasers, files, tapes, staplers, clips, and related items) with institute logo branding
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Sample requirement: approved samples with institute logo on printed DO envelope, L Folder, pen, etc.
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Quality control: conformity to BOQ specifications; pre-delivery inspection; rejection/replacement for sub-standard items
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Delivery flexibility: option to increase order up to 50% at contracted rates; minimum 30-day extension; extension formula: (increased quantity ÷ original quantity) × original delivery period
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Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; turnover certificates or audited statements for last 3 years
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Financial: turnover criterion; no explicit EMD amount published in data
Terms & Conditions
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Option clause enabling quantity variation up to 50% with corresponding delivery extensions
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Pre-delivery inspection and post-delivery replacement for non-conforming items
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Turnover and financial health requirements supported by audited statements or CA certificates
Important Clauses
Payment Terms
Not explicitly published in data; standard government procurement terms imply payments against delivery with compliance to EFT mandates
Delivery Schedule
Delivery period linked to last delivery order date; additional time computed by the extension formula with a minimum of 30 days
Penalties/Liquidated Damages
Not specified; replacement for non-conforming items implied under ATC terms
Bidder Eligibility
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Not under liquidation or court receivership
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Minimum average annual turnover over the last 3 years as per bid document
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Valid PAN and GST registrations with EFT mandate
Tender Data
Bid Details
Quantity
3798
Category
A4 Photocopy Paper
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
Past Performance
80 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
A4 Photocopy Paper , Bond Paper , Ball Pen (Blue) , Ball Pen (Red) , Ball Pen (Black) , 0.7mm Roller Ball Pen (Blue) , 0.7mm Roller Ball Pen (Green) , 0.7mm Roller Ball Pen (Red) , 1.0mm Liquid Ink Roller Ball Pen (Blue) , 1.0mm Liquid Ink Roller Ball Pen (Red) , 1.0mm Liquid Ink Roller Ball Pen (Green) , 0.7mm Liquid Ink Roller Ball Pen (Blue) , 0.7mm Liquid Ink Roller Ball Pen (Red) , 0.5mm Liquid Ink Roller Ball Pen (Blue) , 0.5mm Liquid Ink Roller Ball Pen (Red) , Correction Fluid (Whitener) , Permanent Marker for CD/DVD (Black) , Permanent Marker for CD/DVD (Red) , Permanent Marker for CD/DVD (Blue) , Permanent Marker for CD/DVD (Green) , Bold Permanent Marker (Black) , Whiteboard Marker (Black) , Whiteboard Marker (Blue) , Whiteboard Marker (Red) , Sketch Pen , Pencil , Eraser , Pencil Sharpener , Steel Scale , Highlighter , Plier-Type Stapler, No. 10, 20-Sheet Capacity , Plier-Type Stapler, 24/6 or 26/6, 30- Sheet Capacity , Printed File (INI Logo, Assorted Colours) , Printed File (INI Logo, White) , Staple Pins No. 10 , Staple Pins No. 26/6 , Box File with Binder Mechanism , Register (2 Quire) , Register (3 Quire) , Register (5 Quire) , Register (10 Quire) , Binder Clips (15mm) , Binder Clips (19mm) , Binder Clips (25mm) , Binder Clips (32mm) , Binder Clips (41mm) , Binder Clips (51mm) , Tags (Premium Quality) , Colour Flags (Assorted Sizes and Colours) , Sticky Notes/Pads (Assorted Sizes and Colours) , Plastic Colour Flags , Push Pins , Paper Clips , Brown Adhesive Tape (2" ) , Transparent Adhesive Tape (2" ) , Transparent Adhesive Tape (1" ) , Transparent Adhesive Tape (0.5" ) , Coloured Adhesive Tape (Blue) , Coloured Adhesive Tape (Red) , Coloured Adhesive Tape (Green) , Coloured Adhesive Tape (Yellow) , Glue Stick , White Adhesive Glue (50g) , Scissors (8" ) , Stamp Pad (Large) , Stamp Pad (Small) , Heavy-Duty Paper Cutter , DO Envelope , Spiral Binding sheet (Blue, Transparent) , Tape Dispenser , Basic Calculator (Small) , Basic Calculator (Large) , Paper Weight , Drawing Sheet , Gift Wrapping Paper , Talc sheet , L Folder , Button Folder , AAA Battery , AA Battery , Laminating Sheets , Executive Clip Board , Carbon Paper
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
PUNE CITY
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | PUNE CITY | PUNE CITY | - | - | 420 | 45 | - |
Authority Records
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Documents 85
GeM-Bidding-10008164.pdf
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
38
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Required Documents
Experience Criteria
Past Performance
Bidder Turnover
Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for Indian Army stationery tender in Pune 2026?
Bidders must meet turnover and eligibility criteria, submit PAN/GST, cancelled cheque, EFT mandate, and audited financials for last 3 years. Provide institute-logo samples for all items; ensure compliance with approved BOQ and obtain pre-delivery inspection approval before acceptance.
What documents are required for the Pune office supplies tender?
Submit PAN, GSTIN, cancelled cheque, EFT mandate, and audited turnover certificates; deliver technical bid with samples; attach experience certificates and OEM authorizations if applicable; ensure compliance certificates for ISI/AAA/TRTL standards if referenced in annexes.
What are the delivery extension terms for quantity variation?
The purchaser may increase quantity up to 50% at contracted rates. The extension period formula is (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. Delivery begins after the last original order date.
Which standards or branding are required for samples?
Samples must bear the institute logo and be prepared as Printed File, DO Envelope, L Folder, and Pen, following the media branding guidelines stated in the ATC. Approved samples govern final conformity.
What is the payment arrangement for Pune stationery supply?
Payment terms are aligned with government procurement norms and EFT mandates; however the exact cadence (milestones or advance) is not detailed in the provided data and will be specified in the final contract.
How is bidder turnover verified for the 3-year criterion?
Turnover is verified via certified Audited Balance Sheets or CA certificate for the last 3 financial years. If the bidder is newly incorporated, turnover is calculated on completed years post-constitution per the tender terms.
What items are included under the stationery category for this tender?
The category covers A4 paper, Bond paper, assorted ball pens (blue/red/black), roller pens, liquid ink pens, correction fluid, markers, whiteboard markers, pencils, erasers, staplers, tapes, files, binding accessories, clips, flags, sticky notes, rulers, scissors, calculators, laminating sheets, and batteries.
Where can I find the BOQ and quality requirements for Pune tender?
BOQ is referenced with a requirement to follow approved samples and institute branding; quality control includes pre-delivery inspection and rejection/replacement for non-conforming items. Ensure all items conform to the specified BOQ and sample approvals.