Maharashtra Housing And Area Development Authority Desktop, Laptop & All-in-One PC Tender Nagpur 2025
Bid Publish Date
28-Oct-2025, 3:07 pm
Bid End Date
07-Nov-2025, 4:00 pm
EMD
₹50,000
Location
Progress
Tender Overview
The Maharashtra Housing And Area Development Authority (MHADA) invites bids for multiple PC categories including Entry and Mid Level Desktop Computers (Q2 PAC Only), High End Laptop/Notebook (Q2 PAC Only), Multifunction Machine MFM (V2, Q2 PAC Only), and All in One PC (V2, Q2 PAC Only) in Nagpur, Maharashtra 440001. The bid requires an EMD of ₹50,000 and tender fee via soft copy of tender fees. The scope targets government procurement of workstation-grade systems with OEM warranty and required software pre-loading. Local supplier preference is indicated in ATC provisions; bidders must address OEM declarations, online diagnostics, and post-sale support expectations. The BOQ is not provided, signaling a broad equipment specification footprint. Emphasis on latest IDC brand quotes and EPEAT Gold India certification adds compliance depth. Unique delivery and option-clause terms allow quantity adjustments up to 25% during contract execution.
Technical Specifications & Requirements
- Product scope includes Desktop Computers (Entry/Mid Level), High End Laptops/Notebooks, Multifunction Machines (MFM V2), and All-in-One PCs (V2), all under PAC-only terms.
- Key hardware expectations referenced through categories: Processor details, Motherboard PCIe slots (x1, x4, x16), M.2 for SSD/WiFi, Trusted Platform Module, Graphics Type, and Factory Pre-loaded OS.
- Memory and storage requirements emphasize RAM size, expandability, SSD/HDD capacity, and DIMM slot counts; displays, input devices, connectivity, and port configurations are explicitly listed with multiple interfaces (USB-A, VGA, HDMI, DP).
- Additional mandatory technical attestations include OEM warranty, online diagnostics capability, OS certification, and EPEAT Gold India certification; power efficiency (180W, 90%+) must be declared by OEM.
- The ATC enforces top-5 IDC brands, malicious code certification, and service-center availability within the state; a declaration from OEM regarding genuine OS and warranty is required.
Terms, Conditions & Eligibility
- EMD: ₹50,000; tender fee to be submitted as soft copy and hard copy before opening.
- Delivery terms allow quantity variation up to 25% with proportionate extension; delivery from last order date applies.
- OEM declarations required: genuine OS, hardware certification reports, online diagnostic facility, firmware/driver updates, and compliance letters.
- Local supplier preference applies; dedicated service support number and in-state service centers are required.
- Documentation mandates: GST, PAN, experience certificates, financial statements, EMD submission, and OEM authorizations.
- Warranty: On-site OEM warranty with terms to be confirmed in the tender terms; penalties/LD not detailed in available data.
Key Specifications
-
Product scope: Desktop, High End Laptop, Multifunction Machine, All-in-One PC
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EMD: ₹50,000; Tender Fee: Soft copy + Hard copy required
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OEM requirements: Genuine OS, Malicious code certificate, OEM warranty
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Standards/certifications: EPEAT Gold India, 180W power supply with 90% efficiency
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Hardware specifics: PCIe expansion (x1/x4/x16), M.2 for SSD/WiFi, TPM, IS/ISO compliance unspecified in data
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Connectivity: USB-A, VGA, HDMI, DP; in-built display with specified diagonal size and resolution
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Service: Local service centers in Maharashtra; dedicated support hotline
Terms & Conditions
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EMD amount and tender fee submission before bid opening
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Quantity can vary up to 25% during procurement with extended delivery periods
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OEM declarations required for OS, warranty, and diagnostics; service center presence mandated
Important Clauses
Payment Terms
Details not specified; standard govt terms imply payment after delivery/per acceptance; bidders should confirm during bid response
Delivery Schedule
Delivery period linked to extension formula: (increased quantity / original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
LD details not provided; bidders should expect standard L&D norms per contract, to be clarified in bid document
Bidder Eligibility
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Documentation complete with GST, PAN, and experience certificates
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Compliance with OEM declarations and genuine OS certification
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Local service center availability in Maharashtra and dedicated support line
Tender Data
Bid Details
Quantity
29
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
9
OEM Avg. Turnover
70
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2) ( PAC Only ) , High End Laptop - Notebook (Q2) ( PAC Only ) , Multifunction Machine MFM (V2) (Q2) ( PAC Only ) , All in One PC (V2) (Q2) ( PAC Only )
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 8
GeM-Bidding-8520415.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
CATALOG-Specification-4
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience Certificates for similar procurements
Financial Statements (last 3 years)
EMD Deposit Proof (₹50,000) via online/ DD
Tender Fee Receipt (soft copy) and hard copies to be submitted
Technical Compliance Certificates (OEM authorizations, malware/malicious code certificate)
OEM Declaration for Genuine Operating System
OEM Warranty Declaration and Hardware Certification Report
Online Diagnostics Facility Confirmation
Power/Efficiency Declaration (180W, 90% avg efficiency)
Certification of EPEAT Gold India (where applicable)
Service Centre Details in Maharashtra/State
Declaration of Brand Quotation (Top 5 IDC brands)
Technical Specifications
4 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Mid Level |
| PROCESSOR | Processor Number | AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher |
| MOTHERBOARD | Expansion Slots (PCIe x 1) | 1, 2 Or higher |
| MOTHERBOARD | Expansion Slots (PCIe x 4) | 0, 1, 2 Or higher |
| MOTHERBOARD | Expansion Slots (PCIe x 16) | 1, 2 Or higher |
| MOTHERBOARD | Expansion Slots (M Dot 2) for SSD | 1, 2 Or higher |
| MOTHERBOARD | Expansion Slots (M Dot 2) for WiFi | 1 Or higher |
| MOTHERBOARD | Trusted Platform Module | Discrete TPM 2.0 |
| GRAPHICS | Graphics Type | Integrated |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| MEMORY (RAM) | Memory Expandable Up To (in GB) | 64, 128 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD Plus HDD@7200 RPM |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 1000, 2000 Or higher |
| BAYS AVAILABILITY | Number of Internal Bays Available, Size 2 Point 5 Inch | 0 |
| CABINET | Cabinet Form Factor | SMALL FORM FACTOR (7 to 13 Liters) |
| CABINET | Bays for Optical Drive | 1 |
| CABINET | Optical Drive | No Optical Drive |
| CABINET | Audio Interface Type | Universal 3.5 mm Audio Jack (Support for Audio-in and Audio out), Audio-in, Audio-out |
| PORTS | Number of USB Type A Port (Version 2 Point 0) | 2, 3, 4 Or higher |
| PORTS | Number of VGA Ports | 0, 1 Or higher |
| PORTS | Number of HDMI Ports | 1 Or higher |
| PORTS | Number of DP Ports | 1 Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Display Technology | LED Backlit LCD (Liquid Crystal Display) |
| Monitor | Screen Size (in CMs) | 53.1 - 58 (20.91" - 22.83") |
| Monitor | Maximum Resolution (Pixels) | 1920 x 1080 (Full HD) |
| INPUT DEVICES | Mouse Connectivity | USB Wired, Wireless Or higher |
| INPUT DEVICES | Keyboard Connectivity | USB Wired, Wireless Or higher |
| INPUT DEVICES | Type of Keyboard | Standard |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
What documents are required for MHADA PC procurement in Nagpur 2025?
Bidders must submit GST, PAN, experience certificates, and financial statements along with EMD ₹50,000 and tender fee proof. OEM declarations for genuine OS, malicious code certificate, and warranty details are mandatory, plus service center information in Maharashtra.
How to meet OEM warranty and OS certification for Maharashtra IT equipment bid?
Provide OEM warranty declaration, genuine OS certification from the hardware OEM, and a malware/virus certificate. Include online diagnostics capability and updated drivers/firmware access links, plus a service center confirmation in the state.
What are the EMD and tender fee submission requirements for Nagpur tender?
EMD is ₹50,000; tender fee is required as soft copy uploaded and hard copies submitted to the office before bid opening. Failure to submit hard copies can lead to disqualification.
What technical standards and certifications are required for MHADA PCs?
Required standards include OEM pre-loaded OS, EPEAT Gold India certification, power efficiency of 180W with 90% average efficiency, and malware protection certifications. Quoted products must be IS/IEC aligned as specified by OEM declarations.
What is the delivery extension policy for quantity variation in this tender?
The purchaser may increase quantity up to 25% and adjust delivery time using the option clause. Additional time is calculated as (increased quantity / original quantity) × original delivery period, with a minimum of 30 days.
Who qualifies as bidders for MHADA hardware tender in Nagpur 2025?
Local suppliers are preferred; bidders must demonstrate Maharashtra service centers, OEM authorizations, and compliance with top IDC brands. Documentation must include OEM warranty declarations and OS genuineness statements.
What are the required ports and display specifications for the desktops and laptops?
Bids must specify USB-A ports, VGA/HDMI/DP outputs, and display technology with screen size in cm, minimum display resolution, and webcam specs. Ensure compliance with monitor availability and built-in display details as per BOQ guidance.
How to verify vendor eligibility for MHADA Nagpur procurement 2025?
Submit mandatory documents, ensure OEM online diagnostics capability, provide service center details in Maharashtra, and confirm EMD and tender fee submission. Check compliance with energy efficiency, OS pre-load, and anti-malware certificates.