HPCL System-1 HW/SW Supply & Implementation Tender 2026 Hindustan Petroleum Corporation Limited India
Bid Publish Date
05-Oct-2026, 9:36 am
Bid End Date
12-Oct-2026, 10:00 am
Location
Progress
Key Highlights
- • Up to 25% quantity variation during contract as per option clause
- • GST handling: bidder bears GST, reimbursement at actuals or lower applicable rate
- • Mandatory bid documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate
- • Invoices must be raised in consignee name with consignee GSTIN
- • Scope limited to supply of goods; no services clause in BOQ
- • ATC document uploaded by buyer for additional terms
Tender Overview
Organization: Hindustan Petroleum Corporation Limited (HPCL). Product/Service: SYSTEM-1 hardware/software supply and implementation. Scope: Exclusive supply of goods; no BOQ items listed. Location: India (specific site not disclosed). Estimated value and EMD: not disclosed. Unique aspect: option clause permits up to 25% quantity variation during contract, with pro-rated delivery time. This creates flexible fulfillment planning and risk allocation for bidders. The ATC document was uploaded by the buyer for additional terms. HPCL’s procurement approach emphasizes clear invoicing in consignee name with corresponding GSTIN.
Technical Specifications & Requirements
- Category: SYSTEM-1 HW/SW supply & implementation
- Delivery/option clause: Up to 25% variation in ordered quantity during and after award; delivery time scales with extended quantity via a predefined formula, minimum 30 days.
- GST handling: Bidder bears GST applicability; reimbursement subject to actuals or applicable rates, whichever is lower, not exceeding quoted GST.
- Documentation required with bid: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by Bank. Invoices must be raised in the consignee name with the GSTIN of consignee.
- Scope confirmation: Bid price should include all cost components for the supply of goods only.
- ATC access: Buyer-uploaded ATC document referenced for additional terms.
Terms, Conditions & Eligibility
- Quantity variation: Purchaser may increase/decrease quantity up to 25%; extended delivery period calculations apply.
- GST notes: Bidder responsible for GST; reimbursement rules apply as per actuals or lower applicable rates.
- Vendor code prep: Documents required for Vendor Code Creation include PAN, GSTIN, Cancelled Cheque, and EFT Mandate.
- Invoicing: Invoice must be in consignee name with consignee GSTIN.
- Scope: Only supply of goods; services not explicitly noted in scope.
- ATC: Refer to uploaded ATC for further conditions.
Key Specifications
-
Category: SYSTEM-1 HW/SW supply & implementation
-
Quantity variation up to 25% during contract
-
Delivery period linked to order dates with minimum 30 days for extended delivery
-
Invoicing in consignee name with consignee GSTIN
-
Scope: supply of goods only; no services listed
-
ATC document referenced for further terms
Terms & Conditions
-
Option to increase/decrease quantity by 25% at contract placement
-
GST obligations borne by bidder; reimbursement rules apply
-
Bidder documents required: PAN, GSTIN, cancelled cheque, EFT mandate
Important Clauses
Payment Terms
GST reimbursement rules; payment terms unspecified in data; invoices must align with consignee GSTIN
Delivery Schedule
Delivery period governed by option clause; minimum 30 days for extended delivery
Penalties/Liquidated Damages
Not explicitly stated in provided data
Bidder Eligibility
-
Must submit PAN, GSTIN, and bank EFT Mandate
-
Capable of delivering goods under SYSTEM-1 HW/SW category
-
Invoicing to consignee with consignee GSTIN
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
SYSTEM-1: HW/SW supply & implementation
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
14
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
730
Delivery Locations
1
Delivery Cities
Visakhapatanam
Delivery Pincodes
530011
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rishad Ahammed K | 530011,HPCL, Visakh Refinery, PB No. 15, Malkapuram, Visakhapatnam-530011 | Visakhapatanam | Andhra Pradesh | 530011 | 1 | 730 | - |
Authority Records
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Documents 5
GeM-Bidding-9974828.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque copy
EFT Mandate certified by bank
Invoice should be raised in consignee name with GSTIN
Documents for Vendor Code Creation as per ATC
Any additional ATC-specific technical/commercial documents
Frequently Asked Questions
How to bid for HPCL SYSTEM-1 tender in India 2026?
Bidders should prepare PAN, GSTIN, cancelled cheque, and EFT Mandate for vendor code creation, and submit in-scope goods pricing under SYSTEM-1 HW/SW. Ensure invoices are in consignee name with the consignee GSTIN, and be ready for up to 25% quantitative variation as per option clause.
What documents are required for HPCL tender submission in India?
Submit PAN card copy, GSTIN copy, cancelled cheque, EFT Mandate, and any ATC-specific attachments. Ensure the bid includes the GST treatment clause and that the invoicing aligns with consignee GSTIN. The ATC document provides additional terms.
What is the delivery extension rule for HPCL contract?
Delivery time can extend if quantity increases by up to 25%, calculated as (increased quantity / original quantity) × original delivery period, with a minimum of 30 days. If original period is under 30 days, extension equals the original period.
What are GST terms for HPCL SYSTEM-1 procurement?
Bidders pay GST; reimbursement is either actuals or the lower prevailing rate, limited to the quoted GST percentage. Ensure invoicing aligns with the consignee GSTIN to avoid discrepancies.
What is the scope of supply for HPCL SYSTEM-1 tender?
Scope is strictly the supply of goods; services are not specified in the BOQ. Bidders must price complete cost components for goods only.
Are there any mandatory ATC terms for HPCL tender?
Yes, bidders must review the uploaded ATC document for additional conditions governing the procurement. Ensure compliance with any extra technical or commercial requirements.