GEM

Indian Army Parts Supply Tender Bardhaman West Bengal 2025 ISI/AAA TRTL Standards OR OEM Specifications

Bid Publish Date

18-Nov-2025, 7:33 pm

Bid End Date

29-Nov-2025, 4:00 pm

Bid Opening Date

29-Nov-2025, 4:30 pm

Location

BARDHAMAN , WEST BENGAL

Progress

Issue18-Nov-2025, 7:33 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

92

Category

Timing Belt

Bid Type

Two Packet Bid

Categories 66

BP INSTRUMENT FLUID MECHANICS EQUIPMENT COMPRESSED AIR PNEUMATIC MACHINERY MACHINE BELT BEAM IRRADIATION HYDRAULIC HOSE HYDRO FLUID PNEUMATIC VALVES BULB RING PNEUMATIC GASKETS AND SEALS COMPRESSOR SPORT VEHICLE VERTICAL COOLER AIR CYLINDERS AIR INFLATORS AIR COOLED ENGINE DESERT COOLER WATER GENERATOR VALVE PNEUMATIC TOOLS SPROCKET AIR BRAKE FILTER RETAINERS GEAR AIR GENERATOR PIN BUSH COUPLING HYDRAULIC PART SOLENOID VALVES WORM GEAR BLADE AIRCRAFT HYDRAULIC SYSTEMS SLIDER VALVES ACCELERATOR CABLE RUBBER GASKET HEAD LAMP HYDRAULIC SYSTEM ALTERNATOR MAGNET VALVE FUEL FILTERS GENERATOR SPARE CABLE FIRE SPRINKLER SYNCHRONOUS MOTORS HYDRAULIC CYLINDER SLEEVE HOSE PIPE ENGINE PARTS VALVE PARTS AND ACCESSORIES WATER COOLED ENGINE BRUSH HOLDER COOLER ENGINE HYDRAULIC SEALING RING WATER PUMP OTHER COIL ELECTROMAGNET ELECTRICAL COIL FAN AIR COMPRESSOR BUSH PNEUMATIC POSITIONER HYDRAULIC BRAKE

Tender Overview

The Indian Army (Department Of Military Affairs) seeks procurement of a wide range of automotive and related components listed under 52 BOQ items, for supply to Bardhaman, West Bengal 713101. The tender covers parts such as timing belts, speedometer cables, fuel filters, oil seals, relay assemblies, suspension kits, hoses, bearings, air compressors, clutches, gear levers, lamps, filters, and other ancillary components. The estimated value and exact quantities are not disclosed, but the extensive item list signals a large-scale multi-line supply contract. A key differentiator is the broad catalog spanning critical drive-train, electrical, and hydraulic components, with multiple items potentially requiring OEM authorizations and precise dimensional compatibility. The tender emphasizes inspection, sampling for technical evaluation, and post-delivery verification, with a 25% quantity flex to be exercised by the Purchaser. Unique terms also include pre-dispatch or post-dispatch inspection options and variable delivery timelines tied to order quantities.

Technical Specifications & Requirements

  • 52 distinct items including timing belts, speedometer cables, water pumps, solenoids, clutch master cylinders, brake components, wiring harnesses, filters, lamp relays, headlamps, bearings, seals, and hoses.
  • No explicit performance specs provided; emphasis on supplier capability to meet catalog compatibility and general quality expectations for automotive spares.
  • Inspection framework: pre-dispatch at seller premises or post-dispatch at consignee site; third-party inspection possible; cost of inspection may be recovered if non-conforming.
  • Tender allows option clause to vary quantity by up to 25% during contract and extended delivery period with minimum 30 days additional time.
  • Sampling for technical evaluation required; samples to be produced at BOO's discretion.

Terms, Conditions & Eligibility

  • Delivery terms aligned with option clause; delivery period starts from last date of original delivery order.
  • Inspection by Buyer or authorized agencies; 0% inspection cost if institutional inspector is not charged to bidder; charges recoverable if non-conforming.
  • Generic terms enforceable: sample submission for technical evaluation; pre/post-dispatch inspection options; sample and bulk acceptance criteria to be governed by BOO.
  • No explicit EMD amount or payment milestones disclosed; bidder must comply with standard inspection and supply terms as per ATC and BOO guidance.

Key Specifications

  • Product/service names: 52 automotive spare parts across belts, seals, hoses, filters, relays, bearings, lamps, filters, hydraulic and electrical components

  • Quantities: not disclosed; 52 BOQ items across broad catalog

  • EMD/estimated value: not disclosed

  • Experience: prior automotive spare parts supply experience recommended

  • Quality/standards: no explicit standards listed; supplier to meet general OEM compatibility and quality expectations

  • Delivery: flexible up to 25% quantity variation; minimum 30 days extended delivery when applicable

  • Inspection: pre-dispatch/post-dispatch inspection; sample submission for technical evaluation

  • Warranty/AMC: not specified in provided data

Terms & Conditions

  • Option clause allows quantity changes up to 25% during contract

  • Inspection may be pre-dispatch or post-dispatch with potential third-party involvement

  • Delivery schedule tied to order quantity and extended delivery period with minimum 30 days

Important Clauses

Payment Terms

Not specified in data; bidders should anticipate standard government contractor terms per ATC and contract

Delivery Schedule

Delivery period starts from last date of original delivery order; additional time formula applies with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; inspection and acceptance terms imply post-delivery verification and potential penalties for non-conformity

Bidder Eligibility

  • Experience in supplying automotive spare parts catalog items

  • Tax and regulatory compliance (GST, PAN)

  • Ability to meet inspection requirements (pre/post-dispatch) and potential OEM authorizations

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Bill of Quantities (BOQ) 52 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Timing Belt Timing Belt 2 nos manish@993 15
2 Speedo meter cable Speedo meter cable 2 nos manish@993 15
3 Fuel filter Fuel filter 2 nos manish@993 15
4 Oil seal Oil seal 1 nos manish@993 15
5 Relay Assy Relay Assy 2 nos manish@993 15
6 Combination sw Assy Combination sw Assy 1 nos manish@993 15
7 Suspension Kit Suspension Kit 2 nos manish@993 15
8 Hose pipe set Hose pipe set 4 nos manish@993 15
9 Hub bearing lock Hub bearing lock 1 nos manish@993 15
10 Control valve Control valve 1 nos manish@993 15
11 Oil seal Oil seal 2 nos manish@993 15
12 Water pump Water pump 1 nos manish@993 15
13 Solonoid Assy Solonoid Assy 1 nos manish@993 15
14 Brush Carrier Assy Brush Carrier Assy 2 nos manish@993 15
15 Head Lamp Relay Head Lamp Relay 2 nos manish@993 15
16 Sleeve Cyl Assy Sleeve Cyl Assy 3 nos manish@993 15
17 Combination sw Assy Combination sw Assy 4 nos manish@993 15
18 Clutch Master Cyl Clutch Master Cyl 2 nos manish@993 15
19 Hose pipe Hose pipe 2 nos manish@993 15
20 Gear lever Kit Gear lever Kit 4 nos manish@993 15
21 Combination sw Assy Combination sw Assy 2 nos manish@993 15
22 Wheel cyl Assy Wheel cyl Assy 2 nos manish@993 15
23 Field coil Assy Field coil Assy 3 nos manish@993 15
24 Knuckle Bearing Knuckle Bearing 2 nos manish@993 15
25 Knuckle Bush Knuckle Bush 2 nos manish@993 15
26 Air compressor repair kit Air compressor repair kit 3 nos manish@993 15
27 Clutch Master Cyl repair kit Clutch Master Cyl repair kit 4 nos manish@993 15
28 Sleeve cyl repair kit Sleeve cyl repair kit 2 nos manish@993 15
29 Sleeve cyl Assy Sleeve cyl Assy 1 nos manish@993 15
30 Solenoid valve 24V Solenoid valve 24V 1 nos manish@993 15
31 Accelerator cable Accelerator cable 1 nos manish@993 15
32 SP valve repair kit SP valve repair kit 1 nos manish@993 15
33 Steering oil filter Steering oil filter 1 nos manish@993 15
34 Air dryer Repair kit Air dryer Repair kit 1 nos manish@993 15
35 Fan belt Fan belt 2 nos manish@993 15
36 Mudguard Mudguard 1 nos manish@993 15
37 Shocker oil seal Shocker oil seal 2 nos manish@993 15
38 Kick spring Kick spring 1 nos manish@993 15
39 Piston ring set Piston ring set 1 nos manish@993 15
40 Piston Piston 1 nos manish@993 15
41 Cyl head gasket Cyl head gasket 1 nos manish@993 15
42 Chain sprocket Chain sprocket 1 nos manish@993 15
43 Spark Plug Spark Plug 2 nos manish@993 15
44 Tapet cover gasket Tapet cover gasket 1 nos manish@993 15
45 Gear shifter linkage Gear shifter linkage 2 nos manish@993 15
46 Fan belt alternator Fan belt alternator 1 nos manish@993 15
47 Alternator Alternator 1 nos manish@993 15
48 Fan belt Fan belt 2 nos manish@993 15
49 Hydraulic hose pipe Hydraulic hose pipe 1 nos manish@993 15
50 Wiper blade Wiper blade 2 nos manish@993 15
51 Head lamp bulb Head lamp bulb 2 nos manish@993 15
52 Spider bearing Spider bearing 1 nos manish@993 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar automotive spare parts supply

4

Financial statements ( senaste 2-3 years)

5

Bid security / EMD documents (as per ATC)

6

Technical bid documents demonstrating compliance with catalog items

7

OEM authorization letters (if bidding as authorized distributor)

8

Any required ISI/AAA/TRTL or other certifications applicable to supplied items

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for Indian Army automotive parts tender in Bardhaman?

Bidders must submit GST, PAN, experience certificates, financials, and EMD along with technical bids. Ensure OEM authorizations for catalog items and provide samples for BOO evaluation. Compliance with inspection terms (pre/post-dispatch) and delivery flexibility up to 25% quantity is essential.

What documents are required for bid submission in Bardhaman tender?

Submit GST certificate, PAN, two to three years of financial statements, experience certificates for similar supply, EMD proof, technical bid demonstrating catalog compliance, OEM authorizations if applicable, and any applicable certification like ISO/AAA/TRTL if required.

What is the delivery timeline and option quantity clause?

Delivery can be adjusted by up to 25% of the bid quantity during contract. The additional delivery time is calculated as (additional quantity / original quantity) × original delivery period, with a minimum of 30 days.

What inspection terms apply to the Bardhaman tender?

Inspection can be pre-dispatch at seller premises or post-dispatch at consignee site. A third-party inspection body may be engaged; costs may be recovered if goods fail contractual specifications.

What standards or certifications are required for automotive spares?

While explicit standards are not listed, suppliers should ensure OEM compatibility and provide any relevant certifications (e.g., OEM authorizations) for catalog items; ISI/AAA/TRTL not explicitly required here unless specified by BOO.

When is the bid submission for this Bardhaman tender?

Exact submission deadlines are not provided in the data. Bidders should monitor BOO communications or ATC for official dates, ensuring samples for technical evaluation are prepared as per BOO guidance.

What are the key eligibility criteria for automotive spares suppliers?

Eligibility centers on proven supply experience for automotive parts, regulatory compliance (GST/PAN), financial stability, and ability to meet inspection and sample submission requirements; OEM authorizations strengthen eligibility.

How to ensure sample submission meets BOO evaluation?

Prepare representative samples of relevant catalog items for technical evaluation; ensure items match listed BOQ categories and carry necessary documentation proving specification compliance and OEM authorization where applicable.

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