Indian Army Office Suite Software and Antivirus Tender Belgaum Karnataka 2026 ISO/IS 550 Compliant
Indian Army
BELGAUM, KARNATAKA
Posted:
5 February 2026
Closed:
16 February 2026
GEM
GEM
Employees Provident Fund Organisation procurement of All in One PC, Office Suite Software and Antivirus Software in Kerala 2026
Progress
Issue26-Feb-2026, 4:50 pm
Corrigendum09-Mar-2026
AwardPending
Quantity
21
Category
All in One PC (V2)
Bid Type
Two Packet Bid
Categories
2
Tender Overview
The procurement is led by the Employees Provident Fund Organisation (EPFO) for Kerala, Kottayam 686001. Targeted items include All in One PC (V2), Office Suite Software (V3), and Antivirus Software (Q2). Scope screams integrated IT readiness: supply, installation, testing, and commissioning of hardware and software across eligible offices. The contract accommodates up to 25% quantity variation with rates fixed at contract, initiating from the last delivery order date. Key differentiator is the combination of hardware plus software suites under a single procurement umbrella, with OEM authorization required from principal suppliers.
- Organization: Employees Provident Fund Organisation; Location: Kottayam, Kerala; Product categories: All in One PC (V2), Office Suite Software (V3), Antivirus Software (Q2)
- Estimated scope: hardware plus software with data sheet verification
- Delivery model: supply, installation, testing, commissioning
- Unique clause: option to adjust quantity by up to 25% during and after contract
Technical Specifications & Requirements
- Product/service names align with tender categories: All in One PC (V2), Office Suite Software (V3), Antivirus Software (Q2)
- Data sheet validation required; mismatch may cause bid rejection
- Hardware specs revolve around standard desktop configuration including generic input devices, display, RAM, storage, and standard OS
- OS must be factory preloaded with certification; cloud storage may be included per OEM policy
- Licensing: license type and number of devices per license must be clearly defined; office suite and OS support window to be specified by vendor
- OEM authorization required for distributors; scope of supply includes installation and ongoing updates
Terms, Conditions & Eligibility
- Option Clause: quantity can increase/decrease by up to 25%; delivery time adjusts accordingly with a minimum of 30 days
- Financial standing: bidder must show non-liquidity and no bankruptcy; provide an undertaking
- Data Sheet: required to be uploaded; ensures technical parameters match
- Experience: minimum 3 years of supplying similar government-category products; provide copies of contracts
- Turnover: average annual turnover over last 3 years must meet bid document threshold; provide audited statements or CA/Cost Accountant certificate
- Supplier authorization: OEM authorization form/certificate from the manufacturer
- Scope: bid price must cover supply, installation, testing, and commissioning
Key Specifications
-
All in One PC (V2) hardware and preloaded OS
-
RAM type and capacity details to be specified (GB)
-
Storage type and capacity (GB)
-
Display size and panel technology
-
Number and type of ports
-
Input devices: mouse and keyboard connectivity
-
Office Suite Software features and licensing terms
-
Antivirus Software features and device coverage
-
Cloud storage provision if any (in GB)
-
Warranty/AMC terms and OS update support duration
Terms & Conditions
-
Option to adjust quantity by up to 25% at contract placement and during currency
-
Must provide OEM authorization and product data sheets
-
3-year turnover requirement with audited financials or CA certificate
Important Clauses
Payment Terms
Not specified in data; ensure bid includes full scope cost for supply, installation, testing, and commissioning with standard PM terms
Delivery Schedule
Delivery period aligned to last delivery order date; minimum 30 days for any extended quantity; extensions allowed under option clause
Penalties/Liquidated Damages
Not detailed; bidders should expect standard L.D. provisions as per procurement norms; verify during bid stage
Bidder Eligibility
-
No liquidation or bankruptcy proceedings
-
Regularly manufactured and supplied similar products to government bodies for 3 years
-
OEM authorization for distributors/service providers
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
All in One PC (V2) (Q2) , Office Suite Software (V3) (Q2) , Antivirus Software (Q2)
Authority Records
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Document Filing
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Documents 6
GeM-Bidding-9033405.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
Loading results...
Technical Specifications
3 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Description | Description of store | All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty |
| Description | Processor Number | Intel Core i5-12400, Intel Core i5-12500, Intel Core i5-13400T, Intel Core i7 12700T, Intel Core i5-12600, Intel Core i5-13500T, Intel Core i5-14500T, Intel Core i5-14400, Intel Core i5-13600T, Intel Core i7-13700T, Intel Core i9 12900T, Intel Core i7-12700, Intel Core i7-14700T, Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, AMD Ryzen 5 5600G, AMD Ryzen 5 PRO 5650G, AMD Ryzen 5 8500GE, AMD Ryzen 5 PRO 8500GE, AMD Ryzen 5 8500G, AMD Ryzen 5 PRO 8500G, AMD Ryzen 5 8600GE, AMD Ryzen 5 PRO 8600GE, AMD Ryzen 5 8600G, AMD Ryzen 5 PRO 8600G, AMD Ryzen 7 5700GE, AMD Ryzen 7 PRO 5750GE, AMD Ryzen 7 5700G, AMD Ryzen 7 PRO 5750G, AMD Ryzen 7 8700GE, AMD Ryzen 7 PRO 8700GE, AMD Ryzen 7 8700G, AMD Ryzen 7 PRO 8700G, AMD Ryzen 9 PRO 7945, AMD Ryzen 9 7900X3D, AMD Ryzen 9 7950X3D, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher |
| Input Devices | Mouse Connectivity | Wired, Wireless Or higher |
| Input Devices | Keyboard Connectivity | Wired, Wireless Or higher |
| Input Devices | Type of Keyboard | Standard, Bilingual Or higher |
| Graphics | Graphics Type | Integrated |
| Operating System | Operating System (Factory Preloaded with Certification) | Windows 11 Professional |
| Memory | Type of RAM | DDR4, DDR5 Or higher |
| Memory | RAM Size (GB) | 16 |
| Storage | Type of Storage Installed with the System | NVMe SSD |
| Storage | Storage Capacity (in GB) | 512 |
| Display | Display Size - Diagonal (in Inches) | 58.1 - 63 (22.87" - 24.8") |
| Display | Panel Technology | In Plane Switching (IPS) Or higher |
| Ports | Number of Ports | 1-HDMI, 1-DP, 1-USB 3.0 TYPE A, 1-USB TYPE C, 2-USB TYPE C, Universal Audio Jack, 1- RJ-45 (10/100/1000 Ethernet Port), 1- VGA, 1-USB 3.1 Gen 2 TYPE A, 1-USB 3.1 Gen 1 TYPE A, 2-USB 3.0 TYPE A, 2-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 1-USB 3.1 Gen 1 TYPE C, 2-USB 3.1 Gen 1 TYPE C, 1-USB 3.2 Gen 2 TYPE C, 2-USB 3.2 Gen 2 TYPE C, 2- HDMI |
| Generic | Stand | Standard, Height Adjustable, Swivel and Pivot, Height Adjustable and Swivel and Pivot |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates showing 3 years of similar supply
4
Audited financial statements or CA certificate showing turnover for last 3 years
5
Data Sheet of offered product(s)
6
OEM Authorization/Investor/Distributorship certificate
7
EMD submission proof (as applicable)
8
Technical bid documents and product datasheets
9
Proof of manufacturer authorization and service capability
Corrigendum Updates
1 Update
#1
09-Mar-2026 Update
Extended Deadline
12-Mar-2026, 5:00 pm
Opening Date
12-Mar-2026, 5:30 pm
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for EPFO tender in Kottayam for PC and software?
Bidders must submit GST, PAN, and audited turnover certificates, plus OEM authorization. Include Data Sheet with product specs, and prove 3 years of similar Central/State Govt supply. Ensure installation, testing, and commissioning scope is clear; comply with 25% quantity option and delivery timelines.
What documents are required for EPFO Kerala tender 2026?
Required documents include GST registration, PAN, 3-year experience certificates, audited turnover proofs, OEM authorization, data sheets, and technical bid. Also submit EMD proof if applicable and detailed installation/ commissioning plan per Scope of Supply.
What are the technical specifications for the All in One PC in this tender?
Specifications include factory-preloaded OS with certification, RAM and storage capacities, display size and panel type, input devices connectivity, number of ports, and included basic accessories. Data sheet must align with actual hardware; mismatches may lead to bid rejection.
What is the 25% option clause in EPFO tender terms?
The purchaser may increase or decrease bid quantity up to 25% at contract placement and during currency, with delivery time adjusted proportionally; minimum extension is 30 days. Bidders must price accordingly and maintain performance at revised quantities.
What is required for OEM authorization in this procurement?
Distributor or service provider bids must include an OEM Authorization Form detailing name, designation, address, email, and phone number. This confirms authorized supply and after-sales support aligned with scope of supply.
When is the eligible turnover and experience criteria for EPFO Kerala tender?
Bidders must demonstrate minimum average turnover as specified for the last three financial years ending 31st March; provide certified balance sheets or CA certificate. Experience requires 3 years of supplying similar Govt category products.
What does the scope of supply include in this EPFO tender?
Scope includes supply, installation, testing, and commissioning of All in One PC, Office Suite Software, and Antivirus Software, with data sheet verification and OEM compliance; bid prices must cover all cost components of these activities.
What are the delivery and payment expectations for this Kerala tender?
Delivery terms are tied to the last delivery order date with possible extensions under the option clause; payment terms follow standard procurement norms, requiring compliance with schedule for installation and commissioning, and submission of complete documentation.
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Documents 6
GeM-Bidding-9033405.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS