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Indian Army Repair Services Tender UPS Canon MF445DW Epson L3250 2025

Bid Publish Date

28-Dec-2025, 7:09 pm

Bid End Date

12-Jan-2026, 8:00 pm

Location

LEH LADAKH , JAMMU AND KASHMIR

Progress

Issue28-Dec-2025, 7:09 pm
AwardPending
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Quantity

3

Category

Repair of UPS

Bid Type

Two Packet Bid

Categories 2

UPS ATM

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for repair services of UPS systems, Canon MF445DW multifunction devices, and Epson L3250 printers. The scope references maintenance/repair rather than new equipment, with no BOQ items listed. Key commercial terms emphasize quantity flexibility up to 25% during contract execution and potential revision of delivery timelines based on original delivery periods. The bid requires adherence to the purchaser’s option clause, with delivery extensions calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. This procurement targets reliable, OEM-agnostic repair capabilities for common office hardware across the Indian Army’s maintained fleet. Distinctive features include the option to adjust quantity and delivery windows while maintaining contracted rates, under ATC provisions uploaded by the buyer. Location data remains unspecified in the tender metadata, highlighting nationwide service readiness and secure maintenance throughput.

Technical Specifications & Requirements

  • Product categories: UPS repair, Canon MF445DW repair, Epson L3250 repair
  • No formal BOQ items listed; no explicit technical specs provided
  • No estimated value or EMD details disclosed
  • Service scope appears to be repair/maintenance rather than new equipment supply
  • Delivery expectations tied to original delivery period with option clause; extended time calculation provided
  • ATC document exists; bidders must review for compliance
  • Emphasis on capability to service common business-class devices across varied locations

Terms, Conditions & Eligibility

  • Quantity flexibility up to 25% at contract placement and during currency
  • Delivery period may extend per option clause, minimum extension 30 days
  • All bidders must comply with the purchaser’s option clause and ATC terms
  • No explicit EMD, experience, or warranty details in the provided data
  • Terms emphasize adherence to delivery calculations and rate integrity during extensions
  • Data gaps require bidders to verify with the buyer’s ATC and tender communications

Key Specifications

    • Product names: UPS repair, Canon MF445DW repair, Epson L3250 repair
    • Quantities: up to 25% quantity variation allowed
    • Delivery extension: (Increased quantity ÷ Original quantity) × Original delivery period; minimum 30 days
    • Standards/Certification: Not specified in tender data; refer to ATC
    • Warranty/AMC: Not specified; verify in ATC
    • Location: Not specified; nationwide service capability implied

Terms & Conditions

  • Option clause enabling 25% quantity increase/decrease

  • Delivery period extensions with minimum 30 days

  • ATC document governs specific compliance requirements

Important Clauses

Delivery Terms

Delivery period begins from the last date of original delivery order; extended time calculated per formula with minimum 30 days. Quantity adjustments permitted up to 25% during contract execution.

Option Clause

Purchaser may increase contracted quantity up to 25% at placement and during currency, at contracted rates.

ATC & Compliance

Bidders must comply with Buyer Uploaded ATC terms; ensure adherence to all stipulated conditions.

Bidder Eligibility

  • Capability to perform repairs for UPS and common office printers (Canon and Epson)

  • Evidence of prior service experience in similar equipment maintenance

  • Ability to fulfill nationwide service requirements and meet delivery timelines

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GEM

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for prior repair of UPS and printers

4

Financial statements or turnover proof

5

EMD documentation (not specified in data; bidders should confirm requirements)

6

Technical bid documentation and OEM authorizations if applicable

7

ATC acknowledgement and compliance certificates

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for UPS and printer repair tender in India 2025?

Bidders should review the ATC uploaded by the Indian Army, ensure compliance with the option clause allowing up to 25% quantity changes, prepare documents like GST, PAN, experience certificates, and financials, and confirm delivery timelines per the original delivery period with minimum extensions of 30 days.

What documents are required for Indian Army repair bid 2025?

Submit GST registration, PAN, experience certificates for UPS/printer repairs, financial statements, EMD documentation (where required), technical bid documents, and any OEM authorizations per ATC terms to qualify for the repair tender.

What are the delivery extension rules in this tender?

Delivery extensions are calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a mandatory minimum extension of 30 days. The purchaser may extend up to the original delivery period while exercising the option clause.

What equipment repairs are covered by this procurement?

The scope covers repair/maintenance of UPS systems, Canon MF445DW, and Epson L3250 printers. There are no listed BOQ items in the data, so bidders should verify exact device models and service levels in the ATC.

What is the eligibility for nationwide repair service?

Bidders must demonstrate capability to provide repair services across multiple locations in India, with the ability to meet the delivery schedule and respond per the option clause, backed by relevant experience and service infrastructure.

What are the key ATC compliance requirements for the bid?

Respondents must review the uploaded ATC, ensure adherence to all conditions, including quantity variation, delivery timing, and any certifications or OEM authorizations required for service procurement by the Indian Army.