Entry and Mid Level Laptop - Notebook
General Administration
SOUTH 24 PARGANAS, WEST BENGAL
Posted:
20 February 2025
Closed:
3 March 2025
GEM
GEM
Pension Fund Regulatory And Development Authority Laptop Tender West Delhi Delhi - Entry & Mid Level Notebook Q2 2025
Bid Publish Date
14-Nov-2025, 6:30 pm
Bid End Date
29-Nov-2025, 5:00 pm
EMD
₹3,00,000
Location
Progress
Issue14-Nov-2025, 6:30 pm
Technical29-11-2025 11:34:04
Financial
Award29-Dec-2025, 4:30 am
Quantity
100
Bid Type
Two Packet Bid
Key Highlights
- • Functional Service Center requirement in each consignee state and 30-day setup window if absent at bid time
- • 25% quantity variation rights during contract and currency period with proportional delivery time adjustments
- • OEM/OEM-certified installation requirement; reseller authorization acceptable for configuration and training
- • Mandatory data sheet upload with bid; strict alignment with offered product specifications
- • Dedicated toll-free service line for post-sale support and on-site/onsite warranty terms dependent on product
- • Delivery and installation at PFRDA New Delhi address; data sheet verification critical for acceptance
Categories
1
Tender Overview
The Pension Fund Regulatory and Development Authority (PFRDA) invites bids for Entry and Mid Level Laptop - Notebook procurement in West Delhi, Delhi. The scope includes Supply, Installation, Testing and Commissioning of laptops with an EMD of ₹300,000 and delivery to the PFRDA New Delhi address. The contract contemplates a 25% option quantity increase/decrease at contract time and during the currency, at contracted rates, with delivery time adjustments. A key differentiator is the requirement for complete post-award execution including installation, testing, and training as applicable, and mandatory data sheet verification. The award hinges on data sheet alignment with offered products and the OEM/authorized reseller capabilities to install and support.
Technical Specifications & Requirements
- Scope: Supply, Installation, Testing and Commissioning of laptops
- EMD: ₹300,000 (to be submitted with bid)
- Service Centers: Functional center in the state of every consignee location; establishment within 30 days if not present at bidding
- Support: Dedicated toll-free service number; on-site/off-site warranty as applicable
- Installation/Configuration: Performed by OEM/OEM-certified resource or authorized reseller
- Data Sheet: Upload mandatory; must match bid product specifications; mismatch may lead to rejection
- Delivery Location: PENSION FUND REGULATORY AND DEVELOPMENT AUTHORITY, New Delhi
- Documentation: Data sheet and all required certificates to be uploaded with bid
- Optional quantity: Up to 25% variation in ordered/extended delivery periods
Terms, Conditions & Eligibility
- Delivery & Installation: Completed at the stated New Delhi address; installation by OEM-certified personnel
- ATC/Certificates: All required documents must be uploaded; missing certificates risk rejection
- Service Support: Centre presence in state; toll-free support required
- Payment/Delivery Terms: Governed by ATC; delivery period adjusted per option clause; purchaser rights to adjust quantity up to 25%
- Data Sheet Verification: Discrepancies between data sheet and product specs may disqualify bid
- Documentation: GST, PAN, experience, financials, and OEM authorizations as applicable
- Warranty/AMC: On-site or carry-in as per product terms; service support with documentation
- Address: Delivery and installation center in New Delhi region
Key Specifications
-
Product category: Entry and Mid Level Laptop - Notebook
-
Estimated value: Not disclosed; EMD: ₹300,000
-
Scope: Supply, Installation, Testing and Commissioning of laptops
-
Delivery location: Pension Fund Regulatory and Development Authority, New Delhi
-
Installation: Performed by OEM/OEM-certified resource or authorized reseller
-
Data Sheet: Must be uploaded and match offered product specs
Terms & Conditions
-
EMD of ₹300,000 must accompany bid submission
-
Delivery/installation to Delhi address with option to adjust quantity by up to 25%
-
Mandatory data sheet upload; alignment with product specifications required
Important Clauses
Payment Terms
Payment terms governed by ATC; installation and commissioning completed as per scope; quantities adjustable up to 25% during contract
Delivery Schedule
Delivery period begins from the last date of original delivery order; extended delivery period applies if option exercised; minimum 30 days added if increasing quantity
Penalties/Liquidated Damages
LD details not provided; risk of rejection for non-compliance with data sheet or installation timelines
Bidder Eligibility
-
Proven experience in supplying and installing laptops for government or large organizations
-
Financial stability demonstrated by recent financial statements
-
OEM authorization or reseller agreement for the laptop models offered
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Authority Records
MINISTRY OF FINANCEFINANCIAL SERVICES DEPARTMENTPENSION FUND REGULATORY AND DEVELOPMENT AUTHORITY
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 4
GeM-Bidding-8570902.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar laptop supply/install projects
4
Financial statements demonstrating financial capability
5
EMD submission document for ₹300,000
6
Technical bid documents and OEM authorization/certificates
7
Data Sheet of the offered laptops aligning with bid specifications
8
Any service center certification or proof of on-site support capability
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | AGASTYA INTERNATIONAL Under PMA | Make : acer Model : TravelLite TL14-42M | 29-11-2025 11:34:04 | |
| 2 | DIGITECH COMPUTER Under PMA | Make : hp Model : HP 440 G9 I5 1245U Win11P 165121 14" | 29-11-2025 15:52:11 | |
| 3 | EWAIN SOLUTIONS Under PMA | Make : hp Model : HP 440 G9 I5 1245U Win11P 165121 14" | 28-11-2025 17:43:57 | |
| 4 | GLOBAL TECHNOLOGIES AND SERVICES Under PMA | Make : hp Model : HP 440 G9 I5 1245U Win11P 165121 14" | 29-11-2025 12:02:16 | |
| 5 | Jintech Computer Care Under PMA | Make : hp Model : HP 440 G9 I5 1245U Win11P 165121 14" | 28-11-2025 16:31:24 | |
| 6 | KJM GROUP SYSTEM SOLUTIONS Under PMA | Make : hp Model : HP 240 G9 i5 1245U Win11P 165121 wifi 14" | 29-11-2025 14:23:27 | |
| 7 | KRISHNA COMPUTER Under PMA | Make : hp Model : HP 440 G9 I5 1245U Win11P 165121 14" | 29-11-2025 15:05:31 | |
| 8 | MICROWORLD INFOSOL PRIVATE LIMITED Under PMA | Make : hp Model : HP 440 G9 I5 1245U Win11P 165121 14" | 29-11-2025 14:39:32 | |
| 9 | MV INFOTECH INDIA Under PMA | Make : hp Model : HP 440 G9 I5 1245U Win11P 165121 14" | 29-11-2025 15:23:52 | |
| 10 | sumitra enterprises Under PMA | Make : hp Model : HP 440 G9 I5 1245U Win11P 165121 14" | 29-11-2025 12:42:24 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | MICROWORLD INFOSOL PRIVATE LIMITED Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook | |
| L2 | KRISHNA COMPUTER Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook | |
| L3 | DIGITECH COMPUTER Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook | |
| L4 | GLOBAL TECHNOLOGIES AND SERVICES Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook | |
| L5 | MV INFOTECH INDIA( MSE Social Category:General ) Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook | |
| L6 | EWAIN SOLUTIONS Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about DELHI tender market
What documents are required for the laptop tender in West Delhi?
Bidders must submit GST, PAN, and financial statements, along with experience certificates for similar laptop supply projects. Include the EMD of ₹300,000, OEM authorization, and the data sheet for the offered laptops. Ensure data sheet matches product specifications and ATC certificates are uploaded.
How to participate in the PFRDA laptop procurement in Delhi 2025?
Register as a bidder, prepare the EMD ₹300,000, gather GST, PAN, experience certificates, financials, and OEM authorization. Upload the data sheet of the proposed laptops and ensure installation will be conducted by OEM-certified personnel at the New Delhi address.
What are the technical specifications required for the laptops in this tender?
No explicit model-level specs provided; bidders must upload the data sheet and ensure alignment with offered product specifications. OEM authorization is required; installation and commissioning are mandatory; service centers must be established in the state within 30 days if absent.
What is the EMD amount for the Delhi laptop procurement?
The tender requires an EMD of ₹300,000 to accompany the bid, payable as specified in the ATC. Employ the prescribed payment method and attach the EMD receipt with the bid to avoid rejection.
When is the delivery schedule for the Delhi laptop tender?
Delivery periods begin from the last date of the original delivery order; the option clause allows up to 25% quantity variation with extended delivery time, subject to a minimum 30 days if applicable.
What documents verify eligibility for the PFRDA laptop bid 2025?
Submit GST, PAN, experience certificates, financial statements, EMD documents, technical bid, OEM authorizations, and data sheet. Ensure service center capability in the state and toll-free support availability to qualify for evaluation.
Who can perform installation and training for the laptops in Delhi?
Installation, configuration, and training must be performed by OEM-certified resources or OEM-authorized resellers to ensure compliance with data sheet specifications and warranty terms.
What happens if the data sheet does not match the offered laptops?
Data sheet mismatch can lead to bid rejection as per the bidder’s compliance requirements. Ensure the data sheet exactly reflects the offered model specifications and compatibility with the installation plan.
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Documents 4
GeM-Bidding-8570902.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS