Indian Army Department Of Military Affairs Fuel & Engine Spare Parts Tender Kohima Nagaland 2026
Progress
Tender Overview
The opportunity is issued by the Indian Army, Department Of Military Affairs, for a bundle of fuel and engine spare parts including Fuel Filter 5 KVA, Oil Filter 5 KVA, Fuel Pipe Line, Fuel Feed Pump, Fuel Pump Single Element, Air Filter 5 KVA, Fan Belt, Gasket Set, Starting Switch With Key, Spark Plug, Starting Rope Assy, Carburetor, and AVR, targeting the Kohima, Nagaland region. The BOQ lists 14 items, but itemized quantities are not disclosed in the available data. A single unit location requirement is implied with a sample provision. The procurement emphasizes OEM/ GST compliance and a flexible quantity clause up to 25%. The context centers on standard- and OEM-certified engine spares for field readiness. The unique aspect is the combination of multiple engine components under one procurement with conditional quantity adjustments.
Technical Specifications & Requirements
- No formal product specifications provided in the tender excerpt; sample must be supplied at the unit location per ATC.
- Clauses indicate OEM certificate and GST certificate are mandatory bid prerequisites.
- The Buyer reserves a 25% quantity variation during contract and delivery windows, including an extension mechanism relative to original timelines.
- Items include common engine spares such as filters, carburetor components, belts, ignition parts, and electrical switches, implying standard automotive-grade or military-furnished equivalents.
- In the absence of detailed IS or OEM standards in the excerpt, bidders should prepare for OEM-agnostic compliance pending sample evaluation.
- The procurement strategy relies on vendor capability to supply multiple line items with consistent quality.
Terms, Conditions & Eligibility
- EMD amount: Not disclosed in the provided data; bidders should confirm separate bank guarantee or online deposit terms with the Army’s procurement cell.
- GST Certificate and OEM Certificate are explicitly required as part of bid submission.
- Sample provision: A sample must be provided at the unit location per buyer’s requirement before final acceptance.
- Delivery terms: Flexible quantity up to 25% increase/decrease; delivery period adjustments are calculated via (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
- Documentation: Bid must include GST, OEM authorization, and sample submission details; adhere to ATC clauses.
- Warranty and penalties: Not detailed in the excerpt; bidders should seek clarifications during bid submission.
Key Specifications
-
Fuel Filter 5 KVA
-
Oil Filter 5 KVA
-
Fuel Pipe Line
-
Fuel Feed Pump
-
Fuel Pump Single Element
-
Air Filter 5 KVA
-
Fan Belt
-
Gasket Set
-
Starting Switch With Key
-
Spark Plug
-
Starting Rope Assy
-
Carburator
-
AVR
Terms & Conditions
-
25% quantity variation allowed during contract
-
Sample to be provided at the unit location
-
GST and OEM certificates required with bid
-
Delivery period adjustments with minimum 30 days
-
OEM authorization and sample submission prerequisites
Important Clauses
Payment Terms
Not specified in tender excerpt; bidders should confirm standard government payment terms post delivery with project authorities.
Delivery Schedule
Delivery period to commence from last date of original delivery order; extended time calculated by formula with minimum 30 days.
Penalties/Liquidated Damages
Not detailed in provided terms; bidders should request clarification on LD or performance bond during bid clarifications.
Bidder Eligibility
-
Must provide GST registration and OEM certification with bid
-
Capability to supply 14 listed engine spare parts including filters, pumps, carburetor, and AVR
-
Sample to be provided at Indian Army unit location per ATC clause
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ASSOCIATE SUPPLIERS Under PMA | - | 25-08-2026 12:43:25 | |
| 2 | Patni Traders And Suppliers Under PMA | - | 24-08-2026 18:19:33 | |
| 3 | SPARES CORPORATION Under PMA | - | 24-08-2026 18:27:27 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | ASSOCIATE SUPPLIERS(MSE,MII)( MSE Social Category:General ) Under PMA | Item Categories : Fuel Filter 5 KVA,Oil Filter 5 KVA,Fuel Pipe Line,Fuel Feed Pump,Fuel Pump Single Element,Air Filte | |
| L2 | SPARES CORPORATION (MSE,MII)( MSE Social Category:General ) Under PMA | Item Categories : Fuel Filter 5 KVA,Oil Filter 5 KVA,Fuel Pipe Line,Fuel Feed Pump,Fuel Pump Single Element,Air Filte | |
| L3 | Patni Traders And Suppliers (MSE,MII)( MSE Social Category:General ) Under PMA | Item Categories : Fuel Filter 5 KVA,Oil Filter 5 KVA,Fuel Pipe Line,Fuel Feed Pump,Fuel Pump Single Element,Air Filte |
Tender Data
Bid Details
Quantity
47
Category
Fuel Filter 5 KVA
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Fuel Filter 5 KVA , Oil Filter 5 KVA , Fuel Pipe Line , Fuel Feed Pump , Fuel Pump Single Element , Air Filter 5 KVA , Fan Belt , Gasket Set , Starting Switch With Key , Spark Plug , Starting Rope Assy , Carburator , AVR
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Kohima
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Kohima | Kohima | - | - | 10 | 30 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9742513.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
14 Items Sign in to view GEM price trends Sign in for GEM prices
Fuel Filter 5 KVA
Generator Set
Oil Filter 5 KVA
Generator Set
Fuel Pipe Line
Generator Set
Fuel Feed Pump
Generator Set
Fuel Pump Single Element
Generator Set
Air Filter 5 KVA
Generator Set
Fan Belt
Generator Set
Gasket Set
Generator Set
Starting Switch With Key
Generator Set
Spark Plug
Generator Set
Starting Rope Assy
Generator Set
Carburator
Generator Set
Gasket Set
Generator Set
AVR
Generator Set
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Fuel Filter 5 KVA | Generator Set | 10 | nos | buycon1.ina.kohima | 30 | |
| 2 | Oil Filter 5 KVA | Generator Set | 5 | nos | buycon1.ina.kohima | 30 | |
| 3 | Fuel Pipe Line | Generator Set | 5 | set | buycon1.ina.kohima | 30 | |
| 4 | Fuel Feed Pump | Generator Set | 2 | nos | buycon1.ina.kohima | 30 | |
| 5 | Fuel Pump Single Element | Generator Set | 3 | nos | buycon1.ina.kohima | 30 | |
| 6 | Air Filter 5 KVA | Generator Set | 5 | nos | buycon1.ina.kohima | 30 | |
| 7 | Fan Belt | Generator Set | 3 | nos | buycon1.ina.kohima | 30 | |
| 8 | Gasket Set | Generator Set | 5 | nos | buycon1.ina.kohima | 30 | |
| 9 | Starting Switch With Key | Generator Set | 3 | nos | buycon1.ina.kohima | 30 | |
| 10 | Spark Plug | Generator Set | 2 | nos | buycon1.ina.kohima | 30 | |
| 11 | Starting Rope Assy | Generator Set | 1 | nos | buycon1.ina.kohima | 30 | |
| 12 | Carburator | Generator Set | 1 | nos | buycon1.ina.kohima | 30 | |
| 13 | Gasket Set | Generator Set | 1 | nos | buycon1.ina.kohima | 30 | |
| 14 | AVR | Generator Set | 1 | nos | buycon1.ina.kohima | 30 |
Categories
19
Required Documents
GST registration certificate
OEM certificate or OEM authorization for the spare parts
Certified sample submission plan (location and timeline)
Technical bid documents evidencing capability to supply 14 items
Financial statements or turnover proof (as applicable by procurement norms)
Experience certificates for similar engine spare parts supply
EMD submission details (amount and mode) once disclosed by the buyer
Frequently Asked Questions
Key insights about NAGALAND tender market
How to bid for Kohima fuel spare parts tender with OEM certificates
Bidders must submit GST registration and OEM authorization along with technical bid; provide a sample at the unit location as specified. Ensure the 14-item BOM is addressed, and confirm quantity flexibility up to 25%. Include any required IS/IS 550 or equivalent standards where applicable and maintain delivery timelines per ATC terms.
What documents are required for Indian Army engine spare parts tender in Kohima
Required documents include GST certificate, OEM authorization, sample submission plan, technical bid detailing 14 items, financial statements, and experience certificates for similar spares. Submit EMD details once disclosed, and ensure clear evidence of capability to supply filters, pumps, carburetor, and AVR units.
What is the delivery extension formula for quantity variation in this tender
Delivery time adjusts as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum term of 30 days. The purchaser may extend to the original delivery period during option exercise; ensure to plan buffers for sample evaluation and OEM compliance.
Which spare parts are included in the Kohima Army tender for 2026
The item list covers Fuel Filter 5 KVA, Oil Filter 5 KVA, Fuel Pipe Line, Fuel Feed Pump, Fuel Pump Single Element, Air Filter 5 KVA, Fan Belt, Gasket Set, Starting Switch With Key, Spark Plug, Starting Rope Assy, Carburator, and AVR. Ensure supplier can provide all items with OEM certifications.
What payment terms apply to Indian Army engine spares procurement
Payment terms are not specified in the excerpt; bidders should await formal terms from the procurement cell, and prepare for standard government terms post-delivery, with potential milestone-based payments after quality verification of the 14 items.
How to submit samples and meet GST and OEM requirements for this tender
Submit a sample at the unit location per ATC; attach GST certificate and OEM authorization to the bid; ensure the sample aligns with the 14 item BOM. Verifications will occur against OEM certificates, sample conformity, and compliance with applicable standards before award.
What is the scope of quantity variation in this Kohima tender
The purchaser may increase or decrease the quantity up to 25% during contract, with a proportional adjustment of delivery duration. Ensure readiness to supply additional units while maintaining same contracted rates and delivery schedule.