Rourkela Steel Plant SAIL Caterpillar Engine Oil Filter & Fuel Filter Tender 2025 Odisha
Progress
Quantity
30
Category
FILTER FUEL
Bid Type
Two Packet Bid
Categories
11
Tender Overview
The procurement is issued by Rourkela Steel Plant, a unit of Steel Authority of India Limited (SAIL), for FILTER FUEL, ENGINE OIL FILTER, PN: 1R1808. The supply location is the Central Store Bolani Ore Mines (SAIL) in Kendujhar, Odisha 758001. The scope is supply of Goods with delivery to the Bolani Ores facility and inspection by GM(MECH) at MM Department, bolstering mine operations. Bidders must be OEMs or authorized Caterpillar India Pvt Ltd dealers, with certification to match the requirement, and the price must remain firm till delivery. The ATC clarifies payment terms of within 30 days post PO and a risk-purchase clause if delivery fails. Unique terms include GST handling and mandatory OEM authorization documentation.
Technical Specifications & Requirements
- Product category: FILTER FUEL and ENGINE OIL FILTER; part number: 1R1808.
- Eligible bidders: OEM (M/s Caterpillar India Pvt Ltd) or Authorized Caterpillar dealers with valid OEM authorization certificate.
- Inspection: conducted by GM(MECH) & representative at Bolani Ores Mines MM Department.
- Delivery location: Central Store Bolani Ore Mines (SAIL).
- Packaging: shipments must be suitably packed to prevent damages.
- Pricing: PRICE TO REMAIN FIRM TILL DELIVERY.
- GST: GST invoicing must align with consignee GSTIN; GST paid as per actuals or lower rate, per tender terms.
Terms, Conditions & Eligibility
- Payment terms: Within 30 days from date of purchase order.
- Delivery: To Central Store Bolani Ore Mines (SAIL); packaging to prevent damage; inspection prior to acceptance.
- Eligibility: Bids from OEMs or authorized Caterpillar India dealers only; must provide valid OEM authorization certificate (bid-specific).
- Risk purchase: If supplier fails to perform within agreed time, SAIL may procure from backup sources with cost recovered from defaulting supplier; back-up orders may be placed and must be referenced in invoicing.
- GST and invoicing: Invoices must be GST-compliant, issued in consignee name with consignee GSTIN; GST submitted via portal as required.
Key Specifications
-
- Product names: FILTER FUEL and ENGINE OIL FILTER; PN 1R1808.
-
- Eligible bidders: OEM M/s Caterpillar India Pvt Ltd or Authorized Caterpillar dealers with valid OEM authorization.
-
- Delivery location: Central Store Bolani Ore Mines (SAIL), Kendujhar, Odisha.
-
- Inspection: Conducted by GM(MECH) and representative at MM Department, Bolani Ores Mines.
-
- Packaging: Packaged to prevent transport damage; delivery must be in saleable, undamaged condition.
-
- Pricing: Price to remain firm till delivery; no escalation during transit or upon arrival.
-
- GST handling: Invoice must be issued in consignee name with consignee GSTIN; GST as per actuals or lower rate per rules.
-
- Standards/Compliance: Not explicitly specified beyond OEM authorization; adherence to Caterpillar-grade parts likely implied.
Terms & Conditions
-
Payment due within 30 days of PO
-
Only Caterpillar OEM or authorized dealers eligible
-
Firm price until delivery with risk-purchase rights if default occurs
Important Clauses
Payment Terms
Payment to be released within 30 days from PO date; GST handling per actuals; invoicing in consignee's name with GSTIN.
Delivery Schedule
Delivery to Central Store Bolani Ore Mines (SAIL); packaging to prevent damages; inspection by GM(MECH) and MM Dept.
Penalties/Liquidated Damages
Risk purchase allowed if supplier fails to perform; price differential recoverable from pending bills; backup orders may be placed.
Bidder Eligibility
-
OEM status: M/s Caterpillar India Pvt Ltd or valid OEM authorization
-
Bid-specific authorization documentation for authorized dealers
-
GST-compliant invoicing and consignee GSTIN on invoices
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
FILTER FUEL , ENGINE OIL FILTER, PN: 1R1808
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 5
GeM-Bidding-8423992.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
OEM authorization certificate (bid-specific) for Caterpillar India dealers
Authorized dealer certificate (if applicable)
Technical compliance documents for CAT PN 1R1808
Bid price, BOM, and delivery schedule
Past performance certificates (if required by OEM/SAIL)
Corrigendum Updates
1 Update Update
Extended Deadline
03-Nov-2025, 1:00 pm
Opening Date
03-Nov-2025, 1:30 pm
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | GAINWELL COMMOSALES PRIVATE LIMITED Under PMA | Make : CATERPILLAR Model : Filter AS FU Title : FILTER FUEL | 03-11-2025 10:59:24 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | GAINWELL COMMOSALES PRIVATE LIMITED Under PMA | Item Categories : FILTER FUEL,ENGINE OIL FILTER, PN: 1R1808 |
Frequently Asked Questions
Key insights about ODISHA tender market
How to participate in Caterpillar filter tender in Kendujhar Odisha 2025
Bidders must be OEM M/s Caterpillar India Pvt Ltd or authorized Caterpillar dealers with a valid OEM authorization certificate, GST registration, PAN, and GST-compliant invoices. Provide delivery capability to Central Store Bolani Ore Mines and quote firm prices till delivery. Inspection will be done by GM(MECH) at Bolani Ores Mines.
What documents are required for the Caterpillar 1R1808 bid in Odisha
Submit GST certificate, PAN, OEM authorization (bid-specific) for Caterpillar, authorized dealer certificate if applicable, technical compliance for PN 1R1808, and a detailed delivery plan. Include bid price and packaging details to prevent transit damage.
What are the payment terms for the Bolani Ores filter procurement
Payment terms specify within 30 days from the date of purchase order. Ensure GST invoice is issued in consignee name with the consignee GSTIN and uploaded with GST portal confirmation for compliance.
What are the delivery and inspection requirements for Bolani Ores Mines
Delivery must reach Central Store Bolani Ore Mines (SAIL). Packaging must prevent damage; inspection by GM(MECH) and representative at MM Department prior to acceptance ensures compliance with specifications.
What is the price condition for Caterpillar 1R1808 filters
Prices quoted must be firm till delivery; no escalation during transit. Any risk-purchase scenario allows SAIL to source from backups and recover differences from the defaulting supplier.
Who is eligible to quote in this tenders for filters in Odisha
Only OEM Caterpillar India Pvt Ltd or authorized Caterpillar dealers are eligible. Bid-specific OEM authorization must be provided to qualify and proceed to technical evaluation.
What are the key GST requirements for invoicing in this tender
Invoices must be issued in the consignee’s name with the consignee GSTIN. The seller must upload GST invoice scans and portal screenshots confirming GST payment as per tender terms.
Where will the supplier deliver the Caterpillar filters in Odisha
Deliveries are to the Central Store Bolani Ore Mines (SAIL), located within Bolani Ores Mines facilities, Kendujhar district, Odisha.
Explore More Opportunities
Unlock Tender Documents
Sign up now to access all documents
Documents 5
GeM-Bidding-8423992.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS