Panchayati Raj Department Bihar High Mast Lighting Tower Tender Khagaria 2026 LED Flood Lighting System
Progress
Key Highlights
- • Organization and location: Panchayati Raj Department Bihar, Khagaria 851201
- • Product category: High Mast Lighting Tower with LED Flood Lighting System for large areas
- • Delivery flexibility: option to increase/decrease quantity up to 25% and extend delivery period accordingly
- • Pre-dispatch inspection: buyer or nominated external agency; inspection charges borne by buyer
- • Financial standing clause: bidder must declare no liquidation or bankruptcy
- • Installation scope: installation and commissioning contingent on scope; addresses to be provided by buyer
- • Tender requires compliance with standard procurement practices; explicit EMD amount not disclosed
- • Testing and acceptance: in-house testing by seller; external labs if required by buyer
Tender Overview
The Bihar Panchayati Raj Department, Khagaria (PIN 851201) invites bids for a High Mast Lighting Tower for large areas with an LED Flood Lighting System. The procurement targets a scalable lighting solution with optional quantity adjustments up to 25% during contract execution. Delivery and installation locations are defined by the buyer, with pre-dispatch inspection arranged by the buyer or an external agency. The bid imposes financial and compliance obligations on bidders, including non-liquidity and non-bankruptcy declarations and adherence to delivery timelines.
Technical Specifications & Requirements
- Product category: High Mast Lighting Tower with LED Flood Lighting System (Q3) for large area illumination
- No explicit technical specs published in the tender data; bidders should confirm installation compatibility, mounting height, lumen output, and drive electronics with the buyer during bid clarification
- Inspection regime: pre-dispatch inspection at Seller premises or designated site; buyer bears external inspection/testing charges; in-house testing provided by seller at no cost
- Delivery terms: quantity adjustments up to 25% during contract with delivery period calculated from the last date of original delivery order; minimum extension period 30 days; extension allowed within original delivery period
- Compliance expectations: bidders must declare financial standing and provide undertakings to avoid liquidation or bankruptcy
- Terms indicate installation and commissioning if covered within scope of supply; final acceptance based on inspection results
Terms, Conditions & Eligibility
- Quantity variation: +25% during contract; delivery period linked to extension rule (minimum 30 days)
- Bidder financial health: must not be undergoing liquidation or bankruptcy; provide undertaking
- Inspection: pre-dispatch inspection arranged by buyer; external lab/testing fees borne by buyer; 7-day inspection window noted
- Delivery/Installation: to be performed at buyer-provided locations; exact addresses per buyer
- Payment terms not specified; procurement to follow standard G2G practices; compliance with bidder qualifications required
- Warranty/AMC details: not specified in the provided data; bidders should seek clarification during bidding
- EMD and bid security: not specified in the extracted terms; bidders must verify in full tender documents
Key Specifications
-
Product: High Mast Lighting Tower with LED Flood Lighting System
-
Bidder must confirm: lumen output, mounting height, and electrical load
-
Delivery: quantity variation up to 25% and extension rules with minimum 30 days
-
Inspection: pre-dispatch by buyer or external agency; 7-day inspection window
Terms & Conditions
-
EMD and exact payment terms not disclosed in data; verify during bid submission
-
Delivery addresses and installation scope to be provided by buyer
-
Option clause allows 25% quantity variation and possible extension within original delivery framework
Important Clauses
Payment Terms
Payment terms are not specified in the available data; bidders should confirm terms during bid submission and seek standard G2G payment schedules.
Delivery Schedule
Delivery period starts from the last date of the original delivery order; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
Penalties/Liquidated Damages
Not specified in extracted terms; bidders should obtain full penalty and LD details during bid clarifications.
Bidder Eligibility
-
Not under liquidation, court receivership, or similar proceedings
-
Not bankrupt with a valid undertaking to this effect
-
Experience in supplying or installing high mast lighting or LED flood lighting systems
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
105 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
3
Past Performance
20 %
Warranty Period
1 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High Mast Lighting Tower for large area with LED Flood Lighting System (Q3)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Khagaria
Delivery Pincodes
851204
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Gopal Kumar | 851204,bahura, bakhari, begusari | Khagaria | Bihar | 851204 | 2 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-10051632.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar high mast lighting projects
Financial statements or financial eligibility proof
Encountered EMD/Security deposit details (not specified; verify in Terms)
Technical bid documents and compliance statements
OEM authorizations or approvals (if applicable)
Declaration of non-liquidation/non-bankruptcy
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for high mast lighting tender in Khagaria Bihar 2026
Bidders should verify the organization, clarify delivery addresses, and confirm the scope of installation. Submit GST, PAN, experience certificates, financial statements, EMD details, OEM authorizations if applicable, and a declaration of non-liquidation. Ensure compliance with the option clause allowing 25% quantity changes and delivery extensions with minimum 30 days.
What documents are required for Panchayati Raj Bihar lighting tender 2026
Required documents include GST registration, PAN card, experience certificates for similar projects, financial statements, EMD or security deposit details, technical bid and compliance certificates, OEM authorizations, and a bankruptcy/non-liquidation undertaking. Prepare these before bid submission for smooth evaluation.
What are the technical requirements for LED flood lighting in Bihar tender
The tender specifies High Mast Lighting Tower with LED Flood Lighting System for large areas; exact lumen output, mounting height, and drive electronics are to be confirmed via bidder clarification. Ensure equipment is compatible with the buyer's installation site and includes proper cabling and safety features.
When is the delivery window for the Khagaria lighting project 2026
Delivery schedule begins after the original delivery order date; with option to increase quantity up to 25% and delivery time extended proportionally. If original period is short, minimum extension is 30 days; exact dates to be confirmed in the contract and delivery orders.
What are the EMD requirements for this Panchayati Raj procurement
The available data does not specify an EMD amount; bidders must check the terms for EMD submission requirements, acceptable instruments, and payment timelines during bid clarification and final contract agreement.
What are the inspection procedures for pre-dispatch in this tender
Pre-dispatch inspection is mandatory, conducted by the buyer or nominated external agency at seller premises or designated site. Fees for external testing are borne by the buyer; internal testing is provided by the seller at no cost, with a 7-day inspection window after notification.
What penalties or LDs apply for delays in Khagaria lighting contract
Penalty/LD details are not disclosed in the data; bidders should obtain full LD and penalty clauses during bid clarifications and ensure they meet the delivery schedule with contingency plans.
How to verify eligibility criteria for Bihar lighting equipment tender
Eligibility requires non-liquidity, non-bankruptcy undertaking, and experience in similar lighting projects. Prepare documentary proof of financial health, past project experience, and certifications to demonstrate capability for installation and commissioning of high mast lighting towers.