Indian Army Water Cooler Tender Nainital Uttarakhand 2026 ISO 9001 BIS BIS | IS 545 Water Cooler Procurement
Indian Army
NAINITAL, UTTARAKHAND
Posted:
18 May 2026
Closed:
28 May 2026
GEM
GEM
Indian Army Cooling System Procurement Dehradun Uttarakhand 2026 - Cooling Equipment Supply with 1 Year Warranty
Bid Publish Date
09-Jul-2026, 8:45 pm
Bid End Date
20-Jul-2026, 9:00 pm
Location
Progress
Issue09-Jul-2026, 8:45 pm
AwardPending
Quantity
48
Bid Type
Two Packet Bid
Key Highlights
- • Vendor must provide OEM warranty certificates at delivery and ensure 1-year warranty from acceptance
- • Delivery terms include quantity variation up to 25% during/after contract at same rates
- • Must demonstrate a well-established Installation, Commissioning, Training, Troubleshooting and Maintenance service group in India
- • Submit service centre locations near consignee destinations as part of bid documentation
- • No BOQ items listed; project scope appears to be a system-level cooling equipment procurement for defense
- • ATC requires time-bound service requests and SLA adherence during warranty period
Categories
5
Tender Overview
The opportunity is for the Indian Army, Department Of Military Affairs, to procure a cooling system in Dehradun, Uttarakhand. The tender specifies a 1-year warranty from final acceptance and installation/commissioning responsibilities. It includes an option to increase order quantity by up to 25% during and after contract, with delivery timelines linked to the last delivery order date. OEM warranty certificates must be supplied at delivery, and a robust India-based service network for installation, training, and maintenance is required. The bid must align with the extended delivery logic and provide dedicated service personnel for timely support. No BOQ items are listed, suggesting a broad equipment scope rather than a single discrete SKU.
Technical Specifications & Requirements
- Product category: cooling system procurement for defense use in Dehradun, Uttarakhand
- Key terms include: 1-year warranty from acceptance/commissioning; OEM warranty certificates at delivery
- Service capability: established installation, commissioning, training, troubleshooting, and maintenance network in India; nearby service centres to consignee locations to be uploaded with bid
- Delivery/option terms: quantity may be increased by up to 25% at bid/contract rates; delivery period calculated from last original delivery order date; minimum additional time 30 days
- ATC/ATC-like terms: adherence to SLA for service requests during warranty; dedicated technical personnel deployment
- Procurement nuance: no BOQ items listed, implying a systems-level cooling solution rather than discrete line items
Terms & Eligibility
- EMD amount not disclosed in tender information
- Warranty: 1-year post-acceptance; OEM warranties required at delivery
- After-sales: dedicated service personnel and SLA-driven servicing within India; service centres details to be provided
- Option clause: up to 25% quantity variation during/after contract at contracted rates
- Delivery: timeline linked to original and extended delivery periods with minimum 30 days for added time
- Documentation: OEM authorization and service network details to be uploaded with bid
Key Specifications
-
Product: cooling system (defense procurement) for Indian Army in Dehradun, Uttarakhand
-
Warranty: 1 year from final acceptance; OEM warranty certificates required at delivery
-
Service capability: Installation, Commissioning, Training, Troubleshooting, Maintenance with service centres in India
-
Delivery/option: up to 25% quantity variation at contracted rates; delivery period from last original delivery order date; minimum 30 days for extended time
-
Documentation: upload service centre locations near consignee destinations; OEM authorizations required
Terms & Conditions
-
EMD amount not disclosed in available tender information
-
Warranty: 1 year with OEM certificates; dedicated service team required
-
Quantity variance: up to 25%; delivery time adjustments as defined
Important Clauses
Warranty
1-year warranty from final acceptance; OEM certificates to be submitted at delivery; service team deployment as per SLA
Option Clause
Purchaser may increase/decrease quantity up to 25%; extended delivery period based on calculated formula with minimum 30 days
After-Sales Service
Dedicated technical personnel for timely servicing; installation, commissioning, training, and troubleshooting to be provided within India; service centres near consignee destinations to be uploaded
Bidder Eligibility
-
Demonstrated experience in supplying/maintaining cooling systems or related equipment
-
Ability to provide OEM warranty support and service network in India
-
Financial capacity to absorb potential 25% quantity variation at contract rates
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Procurement of cooling system
Pre-Bid & Qualification
Pre-Bid Date
11-07-2026 09:00:00
Pre-Bid Venue
AT UNIT LOCATION
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Dehradun
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Dehradun | Dehradun | - | - | 48 | 15 | - |
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 4
GeM-Bidding-9585566.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar cooling system supply/maintenance
4
Financial statements demonstrating financial viability
5
EMD submission proof (as per tender terms, if disclosed elsewhere)
6
Technical compliance certificates or OEM authorization letter
7
Details of Installation, Commissioning, Training and Maintenance Service centres in India
8
Proof of service network near consignee locations
Frequently Asked Questions
Key insights about UTTARAKHAND tender market
How to bid for the cooling system tender in Dehradun for the Indian Army?
Bidders should meet essential eligibility and submit documents such as GST, PAN, experience certificates, financials, OEM authorizations, and service center details in India. Compliance with OEM warranties and SLA expectations is mandatory, along with demonstrating a capable after-sales network for installation and maintenance.
What documents are required for this cooling system procurement in Dehradun?
Required documents include GST certificate, PAN, experience certificates on similar cooling equipment, financial statements, OEM authorization, service center locations near consignee, and proof of installation/commissioning capabilities. Ensure OEM warranty certificates accompany delivery and that service team details are uploaded.
What are the warranty terms for the Indian Army cooling system tender?
Warranty is 1 year from final acceptance or after installation/completion, with OEM certificates due at delivery. The supplier must rectify breakdowns during the warranty and deploy dedicated engineers for timely service as per SLA requirements.
What is the quantity variation clause for this tender in Dehradun?
The purchaser may increase or decrease the quantity up to 25% of bid quantity at contracted rates, with delivery time adjusted using the formula provided and a minimum additional period of 30 days.
What installation and maintenance requirements follow the bid terms in Uttarakhand?
Successful bidders must provide installation, commissioning, training, troubleshooting, and maintenance services in India, with a robust service network and nearby service centres. Upload the centre locations near consignee destinations with the bid.
How will delivery timelines be calculated for extended quantities?
Delivery time for added quantity uses: (Additional quantity ÷ Original quantity) × Original delivery period, subject to a minimum of 30 days; extension may be limited to the original delivery period while applying the option clause.
What standards or certifications are required for OEM warranty?
OEM warranty certificates must accompany delivery; ensure service capability in India meets SLA terms, with certified service personnel to address warranty service requests within the agreed timelines.
Where can bidders upload service centre details for consignee locations?
Bidders should upload details of service centres and locations near consignee destinations as part of the bid submission, ensuring coverage across India for timely post-sale support.
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Documents 4
GeM-Bidding-9585566.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS