Archaeological Survey of India procurement Tender for Cleaning & Utility Items (Rajgir monuments) 2026
Progress
Tender Overview
The Archaeological Survey of India (ASI) invites bids for a 20-item assortment of cleaning and utility supplies, including items such as broom, dustbin, raincoat, padlocks, umbrella, bleaching agents, mosquito killer, disinfectants, bright light torches, LED lighting, PVC pipes, and heavy-duty chains. Estimated value is not disclosed; quantities may vary up to 25% during contract execution. The procurement targets delivery to monuments around Rajgir, with a mandatory pre-bid meeting and mandatory sample approval prior to delivery. Bidders must quote inclusive of transportation and loading/unloading costs, with no extra charges paid by the department. The bidder’s office must be located in the consignee’s state. This is a multi-item, government procurement requiring compliance with official bid terms and sample validation before final billing.
Key Specifications
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- 20-item BOQ scope including cleaning and maintenance items (e.g., broom, dustbin, raincoat, padlocks, umbrella, bleaching powder, mosquito killer, detergents, lamp/torches, LED lights, PVC pipes, heavy chains)
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- Rates must be inclusive of transportation and loading/unloading to monuments under sub circle Rajgir
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- Sample approval is mandatory before delivery; attach sample approval letter with final bill
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- Delivery quantity may be increased up to 25% during contract at contracted rates
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- Office of Bidder must be located in the state of the consignee (Bihar) for eligibility
Terms & Conditions
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Key Term 1: Mandatory pre-bid meeting attendance to qualify for technical evaluation
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Key Term 2: Sample approval required before delivery and final bill submission
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Key Term 3: Rates must include transportation and loading/unloading to Rajgir monuments
Important Clauses
Payment Terms
Bid prices must be inclusive; no extra transportation charges payable; final bill to include sample approval letter
Delivery Schedule
Delivery period linked to original order; option for up to 25% quantity variation at contracted rates; minimum extension time 30 days
Penalties/Liquidated Damages
Not explicitly stated in data; standard government contract suggests penalties for late delivery and non-conformity to sample approvals
Bidder Eligibility
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Office of bidder located in the state of consignee (Bihar)
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Mandatory attendance at pre-bid meeting
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Ability to quote transportation-inclusive prices for monument deliveries in Rajgir
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ANAND ENTERPRISES Under PMA | - | 08-10-2026 09:22:29 | |
| 2 | DS CORPORATE SOLUTIONS Under PMA | - | 09-10-2026 01:35:35 | |
| 3 | GLOBAL TRADE SOLUTIONS Under PMA | - | 07-10-2026 15:46:34 | |
| 4 | R & B INNOVATION Under PMA | - | 09-10-2026 11:50:53 | |
| 5 | SHIVYA ENTERPRISES Under PMA | - | 09-10-2026 02:24:58 | |
| 6 | VEENA ENTERPRISES Under PMA | - | 08-10-2026 14:46:53 | |
| 7 | VIJAY SUPPLIER Under PMA | - | 07-10-2026 15:35:42 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | SHIVYA ENTERPRISES(MSE)( MSE Social Category:General ) Under PMA | Item Categories : Coconut broom,Broom handle,Dustbin,Soft broom,Plastic bucket,Raincoat,Padlocks,Umbrella,Bleaching p | |
| L2 | VIJAY SUPPLIER (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Coconut broom,Broom handle,Dustbin,Soft broom,Plastic bucket,Raincoat,Padlocks,Umbrella,Bleaching p | |
| L3 | ANAND ENTERPRISES (MSE)( MSE Social Category:OBC ) Under PMA | Item Categories : Coconut broom,Broom handle,Dustbin,Soft broom,Plastic bucket,Raincoat,Padlocks,Umbrella,Bleaching p | |
| L4 | VEENA ENTERPRISES (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Coconut broom,Broom handle,Dustbin,Soft broom,Plastic bucket,Raincoat,Padlocks,Umbrella,Bleaching p |
Tender Data
Bid Details
Quantity
707
Category
Dustbin
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Coconut broom , Broom handle , Dustbin , Soft broom , Plastic bucket , Raincoat , Padlocks , Umbrella , Bleaching powder , Hit mosquito killer , All out , Harpic , Phenyl , Duster , Dustbin small , Bright light chargeable torch , LED flood light , LED bulb , PVC Pipe , Heavy duty SS chains
Pre-Bid & Qualification
Pre-Bid Date
16-09-2026 10:00:00
Pre-Bid Venue
Office of the Conservation Assistant, Archaeological survey of India sub circle Rajgir opposite bus stand rajgir distt- nalanda pin 803116
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Nalanda
Delivery Pincodes
803116
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Shubham Karn | 803116,O/o the Conservation Assistant, Archaeological Survey of India, Sub Circle Rajgir | Nalanda | Bihar | 803116 | 415 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 4
GeM-Bidding-9888247.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
20 Items Sign in to view GEM price trends Sign in for GEM prices
Coconut broom
Lengths of the broom stick 90 to 100 cm Diameter towards the root SWG 50 Diameter at the sweeping end SWG 50 Material Coconut fibre Material of the binding in Bristles Metal wire Features Clean and free from any kind of decay rot and insect attack Shelf life 6 months Weight 1000 gms
Broom handle
Material Wood Length 120 cm varnished wooden broom handle Diameter 2.5 cm to 2.8 cm Features Clean and free from any kind of decay rot and insect attack
Dustbin
Brand Nilkamal or Milton or Supreme or Aristo Material 100% Virgin HDPE Plastic Dimensions L x W x H 53 x 52 x 66 centimeters Capacity 80 litres Item Shape Cylindrical Lid type Swing Lid Colour Blue and Green
Soft broom
Material of Handle Plastic Type of Broom Premium Soft Broom with Grass Strips Overall weight of Single Broom 500 gm Overall length of Single Broom 120 cm Length of Broom Strips 100 cm Length of Plug or Handle 45 cm
Plastic bucket
Material HDPE Plastic Dimensions Length 37 to 40 cms Width 35 to 38 cms height 45 to 50 cms Weight 650 to 700 grams Round shape with handle
Raincoat
Fabric Nylon or polyester Type Rain wear Top & Bottom Full sleeve Closure Button & Zipper Size Subject to demand Lor XL or XXL
Padlocks
Brand Godrej or Harrison or Link Mechanism 6 or 7 lever Lock type Key lock Dimensions L 16 to 19 x 48 to 52 W x 60 to 70 H Material Brass or Steel
Umbrella
Material Polyester Size Canopy size 52 to 56 inch suitable for 2-3 people Ribs 8 to 10 nos sturdy fiberglass ribs Type Folding Umbrella Mechanism Press Button to Auto Open
Bleaching powder
Item form Powder Quantity 500 gram Appearance White to off yellow powder Odor Strong pungent chlorine smell Available Chlorine Min 30% to 35% depends on Grade I or Grade II Moisture Content Max 0.5% to 5% lower for stable grade Solubility Partially soluble in water
Hit mosquito killer
Item form Spray Weight 350 to 400 gram Liquid Volume 625 ml Shelf life 1.5 to 2 years
All out
Ultra liquid vaporizer Machine with 1 refill Item form liquid Weight 0.12 to 0.3 gram Liquid volume 45 ml Brand All out Active ingredients Transflutherin
Harpic
Suface Toilet Volume 1000 ml Item form Liquid Shelf life 2 years
Phenyl
Class White Grade 1 ISI Marked Yes Mercury Compounds Nil Packing 5 Ltr Shelf life 2 years
Duster
Type Cloth Material Cotton Size 24x24 inch
Dustbin small
Material LDPE Plastic Capacity 12 to 15 litres Lid type Hands free foot pedal mechanism Dimensions Width 28 to 36 cm Height 30 to 38 cm
Bright light chargeable torch
Product Feature Rechargeable Power source Battery powered Light source type LED Battery 8000 mAh lithium ion battery Wattage 10 watt Batteries included Yes Runtime 6 hour Dimensions 20 to 30L x 11 to 12W x 12 to 13H Centimeters Charging Type C charging
LED flood light
Brand Havells Type Outdoor yard Specific use Illumination Power source Corded electric Other Special Features Energy Efficient Lightweight Waterproof Light source LED Light colour Cool white Water Resistance Level Waterproof Wattage 100 watts Bulb base GU24 Lumens 8000 lumens Mounting type wall mount Color temperature 6500 kelvin Shape Rectangular Item Dimensions 35L x 24W x 35H CentiMeters Weight 1500 gram Light Beam angle 120 degree Enclosure Material Polycarbonate
LED bulb
Light Type LED Wattage 20 watts Bulb Shape Size ED28 Bulb base B22D Light color White Voltage 220 to 250 volts AC Color Temperature 6500 kelvin Usage Indoor Power Source Electric Power Consumption 20 watts Brand Phillips or Havells or Usha or Orient
PVC Pipe
Material Flexible virgin or recycled PVC Inner Diameter ID 12 to 15mm Wall Thickness 2.5 mm to 3.0 mm Length 50 m Color Transparent or white Type PVC Braided pipe
Heavy duty SS chains
Type Lock Color Silver Feature Chain Length 4 feet Link Thickness 8 mm Heavy duty
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Coconut broom | Lengths of the broom stick 90 to 100 cm Diameter towards the root SWG 50 Diameter at the sweeping end SWG 50 Material Coconut fibre Material of the binding in Bristles Metal wire Features Clean and free from any kind of decay rot and insect attack Shelf life 6 months Weight 1000 gms | 415 | piece | [email protected] | 10 | |
| 2 | Broom handle | Material Wood Length 120 cm varnished wooden broom handle Diameter 2.5 cm to 2.8 cm Features Clean and free from any kind of decay rot and insect attack | 32 | piece | [email protected] | 10 | |
| 3 | Dustbin | Brand Nilkamal or Milton or Supreme or Aristo Material 100% Virgin HDPE Plastic Dimensions L x W x H 53 x 52 x 66 centimeters Capacity 80 litres Item Shape Cylindrical Lid type Swing Lid Colour Blue and Green | 40 | piece | [email protected] | 10 | |
| 4 | Soft broom | Material of Handle Plastic Type of Broom Premium Soft Broom with Grass Strips Overall weight of Single Broom 500 gm Overall length of Single Broom 120 cm Length of Broom Strips 100 cm Length of Plug or Handle 45 cm | 65 | piece | [email protected] | 10 | |
| 5 | Plastic bucket | Material HDPE Plastic Dimensions Length 37 to 40 cms Width 35 to 38 cms height 45 to 50 cms Weight 650 to 700 grams Round shape with handle | 17 | piece | [email protected] | 10 | |
| 6 | Raincoat | Fabric Nylon or polyester Type Rain wear Top & Bottom Full sleeve Closure Button & Zipper Size Subject to demand Lor XL or XXL | 18 | piece | [email protected] | 10 | |
| 7 | Padlocks | Brand Godrej or Harrison or Link Mechanism 6 or 7 lever Lock type Key lock Dimensions L 16 to 19 x 48 to 52 W x 60 to 70 H Material Brass or Steel | 13 | piece | [email protected] | 10 | |
| 8 | Umbrella | Material Polyester Size Canopy size 52 to 56 inch suitable for 2-3 people Ribs 8 to 10 nos sturdy fiberglass ribs Type Folding Umbrella Mechanism Press Button to Auto Open | 5 | piece | [email protected] | 10 | |
| 9 | Bleaching powder | Item form Powder Quantity 500 gram Appearance White to off yellow powder Odor Strong pungent chlorine smell Available Chlorine Min 30% to 35% depends on Grade I or Grade II Moisture Content Max 0.5% to 5% lower for stable grade Solubility Partially soluble in water | 50 | piece | [email protected] | 10 | |
| 10 | Hit mosquito killer | Item form Spray Weight 350 to 400 gram Liquid Volume 625 ml Shelf life 1.5 to 2 years | 5 | piece | [email protected] | 10 | |
| 11 | All out | Ultra liquid vaporizer Machine with 1 refill Item form liquid Weight 0.12 to 0.3 gram Liquid volume 45 ml Brand All out Active ingredients Transflutherin | 5 | piece | [email protected] | 10 | |
| 12 | Harpic | Suface Toilet Volume 1000 ml Item form Liquid Shelf life 2 years | 5 | piece | [email protected] | 10 | |
| 13 | Phenyl | Class White Grade 1 ISI Marked Yes Mercury Compounds Nil Packing 5 Ltr Shelf life 2 years | 6 | piece | [email protected] | 10 | |
| 14 | Duster | Type Cloth Material Cotton Size 24x24 inch | 5 | piece | [email protected] | 10 | |
| 15 | Dustbin small | Material LDPE Plastic Capacity 12 to 15 litres Lid type Hands free foot pedal mechanism Dimensions Width 28 to 36 cm Height 30 to 38 cm | 5 | piece | [email protected] | 10 | |
| 16 | Bright light chargeable torch | Product Feature Rechargeable Power source Battery powered Light source type LED Battery 8000 mAh lithium ion battery Wattage 10 watt Batteries included Yes Runtime 6 hour Dimensions 20 to 30L x 11 to 12W x 12 to 13H Centimeters Charging Type C charging | 2 | piece | [email protected] | 10 | |
| 17 | LED flood light | Brand Havells Type Outdoor yard Specific use Illumination Power source Corded electric Other Special Features Energy Efficient Lightweight Waterproof Light source LED Light colour Cool white Water Resistance Level Waterproof Wattage 100 watts Bulb base GU24 Lumens 8000 lumens Mounting type wall mount Color temperature 6500 kelvin Shape Rectangular Item Dimensions 35L x 24W x 35H CentiMeters Weight 1500 gram Light Beam angle 120 degree Enclosure Material Polycarbonate | 2 | piece | [email protected] | 10 | |
| 18 | LED bulb | Light Type LED Wattage 20 watts Bulb Shape Size ED28 Bulb base B22D Light color White Voltage 220 to 250 volts AC Color Temperature 6500 kelvin Usage Indoor Power Source Electric Power Consumption 20 watts Brand Phillips or Havells or Usha or Orient | 5 | piece | [email protected] | 10 | |
| 19 | PVC Pipe | Material Flexible virgin or recycled PVC Inner Diameter ID 12 to 15mm Wall Thickness 2.5 mm to 3.0 mm Length 50 m Color Transparent or white Type PVC Braided pipe | 2 | piece | [email protected] | 10 | |
| 20 | Heavy duty SS chains | Type Lock Color Silver Feature Chain Length 4 feet Link Thickness 8 mm Heavy duty | 10 | piece | [email protected] | 10 |
Categories
68
Required Documents
GST registration certificate
PAN card
Experience certificates for similar procurement
Financial statements (past 3 years)
Bid security/EMD as per tender terms
Technical bid document
OEM authorization letters (if applicable)
Sample approval letter (pre-delivery)
Sample conformity certificates (if any)
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid on ASI procurement for Rajgir monuments cleaning supplies
Bidders must attend the mandatory pre-bid meeting in Bihar, submit technical and financial bids, include transport-inclusive pricing, and provide sample approvals. Ensure your office is located in the consignee state and attach the sample approval letter with the final bill.
What documents are required for ASI Rajgir tender submission
Submit GST registration, PAN card, three-year financials, experience certificates for similar work, EMD/bid security, technical bid, OEM authorizations (if applicable), and sample approval letters. Ensure all documents align with terms and include the sample conformity certificates if provided.
What are the payment terms for ASI monument supplies in Bihar
Prices must be quoted inclusive of transportation and loading/unloading; no excess charges payable by ASI. Final payment will follow submission of a sample approval letter with the final bill; exact milestone payments are not specified in the data.
What items are included in the ASI Rajgir 20-item BOQ
The BOQ covers cleaning and maintenance items such as brooms, dustbins, raincoats, padlocks, umbrellas, bleaching powder, mosquito killer, detergents, duster, lighting fixtures including LED torches, LED flood lights, PVC pipes, and heavy-duty SS chains, though exact quantities are not disclosed.
When is the pre-bid meeting for the ASI Rajgir tender
The tender requires mandatory attendance at the pre-bid meeting; the exact date and venue are determined by ASI and communicated through the official procurement portal to eligible bidders.
What happens if sample approval is not met in ASI tender
If samples fail approval, the bidder is ineligible for delivery and the final bill cannot be processed. Re-submission of approved samples is typically required, and the contract may shift to bidders with compliant samples.
Are quantities variable in ASI Rajgir procurement
Yes, quantity may be increased up to 25% of bid/contracted quantity at the same contracted rates. Delivery extension is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.
What is required to prove eligibility for the Bihar ASI tender
Prove eligibility with a Bihar-based office, mandatory pre-bid meeting, transport-inclusive pricing, sample approval capability, and submission of complete bid documents including GST, PAN, and experience certificates for similar work.