Indian Army Cleaning Supplies Tender 2026 - Toilet Cleaner 1 LTR, Floor Cleaner 1 LTR, Mop & More, India
Indian Army
Posted:
1 February 2026
Closed:
11 February 2026
GEM
GEM
Indian Army Department Of Military Affairs Cleaning Products Tender Jalpaiguri West Bengal 2026
Bid Publish Date
07-Feb-2026, 11:18 pm
Bid End Date
18-Feb-2026, 9:00 am
Location
Progress
Issue07-Feb-2026, 11:18 pm
AwardPending
Quantity
595
Category
Broom Stick
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM requirements: ensure non-obsolescence and 2-year residual life; OEM support implied by govt procurement norms.
- • Technical standards: IS or ISO references not specified; strict adherence to product category viability for govt supply.
- • Special clauses: option to adjust quantity by 25%, extended delivery time rules based on total quantity.
- • Eligibility: 3 years of regular govt/PSU supply experience; contract copies to be submitted.
- • Warranty/AMC: not specified; only delivery and supply continuity terms are detailed.
- • Penalties: not explicitly stated; delivery periods governed by option clause and extension logic.
Categories
3
Tender Overview
The Indian Army (Department Of Military Affairs) invites bids for a broad range of housekeeping consumables and cleaning implements including room freshener, naphthalene ball, wiper, phool broom, floor cleaner, hand wash, toilet cleaner, mop, and broom stick. Location: Jalpaiguri, West Bengal – 734006. The tender contemplates multiple items (9 BOQ entries) with flexible quantity under an option clause. Bidders must ensure products are not obsolete and have at least a 2-year residual market life. The procurement emphasizes continuity with government supply requirements and risk management for stock variety.
Technical Specifications & Requirements
- Product categories: cleaning and hygienic supplies as listed in the BOQ (9 items total).
- Brand/obsolescence: offered products must not be end-of-life; OEM support or resale path with a minimum of 3 years regular govt supply experience.
- Experience: bidder or OEM must have supplied similar products to Central/State Govt bodies for at least 3 years with contract copies submitted.
- Delivery/option: quantity may be increased/decreased by up to 25%; delivery timing anchored to last delivery order date with proportional extension rules.
- Compliance: GST to be calculated by bidders; GST reimbursement as actuals or as per applicable rates with a cap to quoted GST.
- Safety/handling: for hazardous items, MSDS, batch numbers, and packaging details must be clearly marked on dispatch.
- Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate; NDA and vendor code specifics per terms.
Terms, Conditions & Eligibility
- Quantity fluctuation rights: up to 25% during and after contract initiation.
- Obsolescence clause: products must have at least 2 years residual market life.
- GST: bidder to determine applicability; reimbursement as per actuals or capped at quoted rate.
- Financial health: bidders must avoid liquidation or similar proceedings; an undertaking is required.
- Compliance docs: provide PAN, GST, cancelled cheque, and EFT mandate; OEM authorizations if applicable.
Key Specifications
-
Product range: room freshener, naphthalene ball, wiper, phool broom, floor cleaner, hand wash, toilet cleaner, mop, broom stick
-
Experience requirement: 3 years regular govt/PSU supply with contract copies
-
Market life: offered items must have at least 2 years residual market life
-
Obsolescence clause: items shall not be declared end-of-life by OEM before completion of term
-
Hazard handling: MSDS, batch numbers, and clear packaging labeling for hazardous items
Terms & Conditions
-
25% quantity variation right at contract placement and during currency
-
2-year residual life requirement to avoid obsolete products
-
GST to be applied by bidder with possible reimbursement as actuals or capped
-
Required bid documents include PAN, GST, cancelled cheque, EFT mandate
-
3-year govt/PSU supply experience with contract evidence
Important Clauses
Payment Terms
GST handling to follow actuals or capped based on quoted rate; no fixed GST rate guaranteed by buyer
Delivery Schedule
Delivery period aligned to last delivery order; option for extended time calculated as (increase/original) × original days with minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; delivery timing governed by option clause and potential extension rules
Bidder Eligibility
-
3 years govt/PSU supply of similar products with contract copies
-
Not under liquidation or bankruptcy; provide undertaking
-
Provision of PAN, GSTIN, cancelled cheque, and EFT mandate
Documents 4
GeM-Bidding-8950813.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
Loading results...
Bill of Quantities (BOQ)
9 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | Room Freshener | Room Freshener | 50 | nos | nishant940 | 10 |
| 2 | Naphthalene Ball | Naphthalene Ball | 40 | pkt | nishant940 | 10 |
| 3 | Wiper | Wiper | 50 | nos | nishant940 | 10 |
| 4 | Phool Broom | Phool Broom | 50 | nos | nishant940 | 10 |
| 5 | Floor Cleaner | Floor Cleaner | 100 | btl | nishant940 | 10 |
| 6 | Hand Wash | Hand Wash | 55 | btl | nishant940 | 10 |
| 7 | Toilet Cleaner | Toilet Cleaner | 100 | btl | nishant940 | 10 |
| 8 | Mop | Mop | 50 | nos | nishant940 | 10 |
| 9 | Broom Stick | Broom Stick | 100 | kg | nishant940 | 10 |
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Historical Data
Required Documents
1
PAN Card copy
2
GSTIN copy
3
Cancelled Cheque copy
4
EFT Mandate (bank-certified)
5
NDA declaration (as applicable)
6
Experience certificates showing 3 years govt/PSU supply
7
Contract copies for similar products in last 3 years
8
OEM authorization documents (if bidding through reseller)
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for Indian Army cleaning supplies tender in Jalpaiguri?
Bidders must submit PAN, GST, Cancelled Cheque, and EFT Mandate, plus experience certificates showing 3 years of govt/PSU supply. Include OEM authorizations if bidding via reseller and contract copies from similar items. Ensure products are not obsolete and plan for up to 25% quantity variation.
What documents are required for government housekeeping tender submission in West Bengal?
Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate; NDA if applicable; experience contracts demonstrating 3 years of govt/PSU supply; OEM authorization if using a reseller; and vendor code creation documents per terms.
What are the product categories covered in this Indian Army tender?
Categories include room freshener, naphthalene ball, wiper, phool broom, floor cleaner, hand wash, toilet cleaner, mop, and broom stick. Suppliers must ensure non-obsolete items with at least 2 years residual market life.
What are the delivery terms and quantity variation rules for this bid?
The purchaser may increase/decrease quantity up to 25% at contract placement and during currency. Delivery time extends from last delivery order date with a minimum 30 days; extended time based on (increased quantity/original quantity) × original period.
What is the required experience level to qualify for this procurement?
Bidder or OEM must have supplied similar products to Central/State Govt bodies for at least 3 years; provide contract copies showing quantity supplied in each year.
How is GST handled in this government tender for cleaning products?
Bidders must determine GST applicability; reimbursement will be as per actuals or the applicable rate, not exceeding the quoted GST percentage.
Which safety and labeling requirements apply to hazardous items in dispatch?
HaZardous items require MSDS, batch numbers, date of manufacturing, and weight details clearly marked on packaging; symbols and hazard labeling must be visible at dispatch.
Where can I find the exact product scope and contract evidence for eligibility?
Refer to the BOQ/product list: room freshener, cleaners, mop, broom variants; provide contract copies with year-wise quantities for govt/PSU clients to prove eligibility.
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Documents 4
GeM-Bidding-8950813.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS