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Gujarat Social Justice And Empowerment Department A3 Size Multifunction Printer Tender 2026 - ISO/IEC Standards & 584000 Estimated Value

Bid Publish Date

23-Jun-2026, 6:16 pm

Bid End Date

08-Jul-2026, 7:00 pm

EMD

₹17,520

Value

₹5,84,000

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Progress

Issue23-Jun-2026, 6:16 pm
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Onsite service warranty and support applicable as per scope of work
  • • Technical standards: ISO/IEC 24734 print speed metrics; ISI/ISO certifications not explicitly stated, but ATC adherence required
  • • Special clauses: Option clause allowing ±25% quantity variation with contracted rates
  • • Eligibility: EMD ₹17,520; GST and PAN; experience certificates; financial statements
  • • Warranty: Onsite warranty with potential extended warranty terms beyond standard period
  • • Delivery: Delivery period adjustable with option clause; minimum 30 days extra in extended scenarios
  • • Payment: On-site service terms; exact milestones to be confirmed in contract

Tender Overview

Gujarat Social Justice And Empowerment Department seeks supply of an A3 Size Multifunction Printer (MFP) under the government procurement framework. The estimated contract value is ₹584,000 with an EMD of ₹17,520. Location and exact site details are not specified, but the tender targets a complete MFP solution including printing, scanning, copying, and on-site warranty with potential extension. The procurement emphasizes standardized, onsite service and broad feature compatibility as per the listed categories and ATC clauses. The tender supports quantity adjustments of up to ±25%, at contracted rates, during and after order placement. A unique value is the combination of essential features and the option-based delivery planning.

Technical Specifications & Requirements

  • Printing Technology: General product information; type not specified in detail but includes printing capability for A3-sized output.
  • RAM/Storage: Details included under hardware configuration; exact RAM in MB and storage capacity in GB are to be provided by bidders.
  • Print Speed: ISO/IEC 24734 performance metrics for both monochrome and color, for laser/LED MFPs and inkjet MFPs; precise values to be stated by bidder.
  • Duplex/Copy: Auto duplexing printing/copying (2-sided) required.
  • Document Handling: Original document feeder type, number of main paper trays, and total capacity (75 GSM) to be specified.
  • Connectivity/Warranty: Connectivity options, on-site warranty (years), and extended warranty terms to be defined.
  • Delivery/ATC: Standard internal GEM ATC; onsite service warranty per scope; certification/compatibility alignment with the Work description.

Terms & Eligibility

  • EMD: ₹17,520 (as per tender) due at bid submission and per standard formats.
  • Delivery Window: Delivery terms adjusted through option clause; delivery period may extend with quantity changes by up to 25%.
  • Payment Terms: On-site service warranty and support; typical government terms apply; exact payment milestones to be clarified in the final contract.
  • ATC Compliance: Bidders must comply with GEM standard ATC, submit required certificates, and warranties as per scope of work.
  • Documents: GST, PAN, experience certificates, financials, OEM authorizations, and technical compliance documents to be submitted per T&C. Additional vendor capabilities should align with installation and maintenance requirements.

Key Specifications

  • A3 Size Multifunction Printer (MFP) with on-site warranty

  • Minimum RAM and storage capacity to be disclosed by bidder

  • ISO/IEC 24734 performance metrics to be provided for both monochrome and color printing

  • Auto duplexing (2-sided) capability for printing and copying

  • Original Document Feeder type and Total main tray capacity at 75 GSM

  • Connectivity options: USB/Network/Wi-Fi as applicable; supported protocols to be specified

  • Extended warranty options and service terms beyond standard warranty

Terms & Conditions

  • EMD amount and payment terms as per GEM T&C; payment schedule to be specified in contract

  • Delivery quantity may increase/decrease by up to 25% at contracted rates

  • Onsite service warranty with potential extension; ATC compliance required

Important Clauses

Payment Terms

On-site warranty and support terms; contract milestones to be defined; standard government payment schedule applies

Delivery Schedule

Delivery period adjustable with option clause; additional time calculation per increased quantity; minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data; contract may include LD for delays per standard GEM terms

Bidder Eligibility

  • Must have prior experience supplying or installing A3 MFPs or similar office automation equipment

  • Demonstrate financial stability with audited statements for prior year

  • Submit GSTIN, PAN, and OEM authorizations if using third-party suppliers

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

A3 Size Multifunction Printer (MFP) (Q2)

Authority Records

SOCIAL JUSTICE AND EMPOWERMENT DEPARTMENT

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Documents 4

GeM-Bidding-9510839.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
General Product Information Description of Stores A3, Legal and A4 size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter
General Product Information Printing Technology Electrophotography/Xerography (Laser/LED)
General Product Information Type of Printing Monochrome (Black), Colour Or higher
General Product Information Availability of Fax No
Hardware Configuration RAM Size (MB) 2048, 2560, 3072, 3584, 4096, 4608, 5120, 5632, 6144, 6656, 7168, 7680, 8192 Or higher
Hardware Configuration Storage Capacity (in GB) 256, 512, 1024, 320, 640, 500 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs Not Applicable, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs Not Applicable Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Number of Main Paper Tray 2, 3, 4, 5, 6 Or higher
Document and Paper Handling Total Main Paper Tray Combined Capacity (Number) at 75 GSM 1001 to 2000, 2001 to 3000, 3,001 to 5,000, 5,001 to 7,000 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port, Wi-Fi
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 0, 1, 2, 3, 4 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar MFP supply/installation

4

Financial statements for last 1-2 years

5

EMD submission proof as per online/offline format

6

Technical bid documents showing conformity to PCI / ATC norms

7

OEM authorization or dealership certificate if bidding as agent

8

Product compliance certificates or ISO/IEC standard conformity statements

Frequently Asked Questions

How to bid for A3 MFP tender in Gujarat 2026?

Bidders should submit GST, PAN, experience certificates, financial statements, and EMD of ₹17,520. Include OEM authorizations and technical compliance documents. Ensure onsite warranty and option clause compliance; follow GEM ATC terms and provide ISO/IEC 24734 performance metrics for both monochrome and color printing.

What documents are required for A3 MFP supply in Gujarat?

Required documents include GST certificate, PAN card, experience certificates for similar MFP projects, financial statements, EMD proof, technical bid documents, OEM authorization, and any product compliance certificates. Ensure all documents match the terms and ATC formats stated by GEM.

What are the delivery terms for the Gujarat MFP tender 2026?

Delivery is governed by the option clause allowing ±25% quantity variation at contracted rates. The extended delivery period follows the formula (additional quantity/original quantity) × original delivery period, with a minimum of 30 days. Final delivery deadlines depend on order placement and quantity changes.

Which standards or certifications are required for this MFP tender?

Bidders must adhere to GEM ATC clauses and provide product conformity details. While explicit ISI/ISO numbers aren’t stated, bidders should supply ISO/IEC 24734 performance metrics and consider OEM warranty commitments. Compliance with standard corporate procurement practices is expected.

What is the EMD amount for the Gujarat A3 MFP tender 2026?

The EMD amount is ₹17,520. Submit payment via the prescribed GEM method and include the EMD receipt with the bid. This security deposit supports bid validity and safe bid submission across the procurement window.

How to ensure warranty requirements are met for A3 MFP?

Bidders should confirm on-site warranty terms and possible extended warranty options beyond the standard period. Include clear service level commitments, response times, parts availability, and maintenance schedules in the technical bid to align with the scope of work.

What is the role of the option clause in quantities?

The option clause allows variation up to ±25% of bid quantity at contracted rates. Delivery scheduling must adjust based on the changed quantity, with the extended period calculated as described. Ensure your project plan accommodates flexible ordering.

What is the expected format for OEM authorization in this bid?

Submit OEM authorization or dealer certificates valid for the product line. The bid requires documentation proving authorized supply and after-sales support capabilities; attach reseller agreements if applicable and confirm product model conformity to technical specs.

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