ICAR Indian Institute of Spices Research Root Analysis System Tender Kozhikode Kerala 2026 IS Parameters & Warranty
Progress
Tender Overview
The Indian Council Of Agricultural Research (ICAR) through its Indian Institute of Spices Research in Kozhikode, Kerala seeks a Root Analysis System that enables automatic measurements of root parameters, supports image handling, displays data on appropriate display size, and provides seamless system interface to computer. The scope includes software capable of processing images, handling measurement units, and general feature compatibility with scanning or sensor data. A unique aspect is the option to adjust contract quantity by up to 25% during the contract period, at contracted rates, with delivery timelines calculated from the last delivery order date. The bidder must ensure OEM warranty compliance and post-sale service coverage across India. This procurement targets robust data capture, reporting, and integration with existing laboratory workflows.
Technical Specifications & Requirements
- Product category: Root Analysis System with automatic root measurement capability; supports software parameter for automatic measurements.
- System features: General features include system type, display size, interface to computer, measurement units, image handling capability, interface compatibility, scanner type, and system components.
- Software: Capable of handling images; supports software parameters for automatic root measurement; compatible with standard laboratory interfaces.
- Warranty/Support: OEM warranty certificates required; installation, commissioning, training and service network across India; local service centers near consignee destinations to be uploaded with bid.
- Delivery & installation: Delivery and commissioning at ICAR-Indian Institute of Spices Research, Kozhikode, Kerala; installation support as part of delivery.
Terms, Conditions & Eligibility
- Option Clause: Purchase may increase/decrease quantity by up to 25%; extended delivery period calculated as (increase in quantity / original quantity) × original delivery period, minimum 30 days.
- Delivery address: ICAR-Indian Institute of Spices Research, Post Bag No: 1701, Marikunnu PO, Kozhikode, Kerala 673012.
- GST: bidder to verify applicable GST; reimbursement as per actuals or as per lower quoted rate.
- Warranty: OEM warranty certificates required; after-sales service network and installation/commissioning support documented.
- Manufacturer authorization: OEM/Original Service Provider authorization required for distributors; details to be uploaded.
- Tax/Duties: Basic rate to include all tolls/entry taxes; no separate payment for local taxes.
Key Specifications
-
Root Analysis System with automatic measurements
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Software parameters for automatic measurements of root
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Display size specification not provided; ensure compatible display
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System interface to computer and to scanner if applicable
-
Measurement units specification for outputs
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Software capable of handling images
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Scanner type and components listed in features
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Warranty terms aligned to OEM standard
Terms & Conditions
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25% quantity adjustment allowed during contract; extended delivery period rules apply
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Delivery and installation at ICAR-IISR Kozhikode, Kerala
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OEM warranty certificates required; service centers to be indicated
Important Clauses
Payment Terms
GST refunds as applicable; no separate toll/entry taxes payment; basic rate inclusive of taxes
Delivery Schedule
Delivery to commence from last date of original delivery order; extended delivery time formula with minimum 30 days
Penalties/Liquidated Damages
Not specified in data; implied adherence to contract terms and OEM warranty obligations
Bidder Eligibility
-
Demonstrated capability to supply Root Analysis Systems with image handling and automatic measurement software
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OEM authorization or authorized distributor with proof
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Minimum service network coverage or Indian service centers near consignee destination
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
15
Past Performance
30 %
Warranty Period
10 days
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Root Analysis System (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
36
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Kozhikode
Delivery Pincodes
673012
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Anuj Kumar | 673012,Director ICAR-Indian Institute of Spices Research Marikunnu P O Kozhikode - 673012 | Kozhikode | Kerala | 673012 | 1 | 15 | - |
Authority Records
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Documents 5
GeM-Bidding-9682546.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
01-Sep-2026, 5:30 am
Opening Date
01-Sep-2026, 6:00 am
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Required Documents
GST registration certificate
Pan card
Experience certificates for similar root analysis or lab equipment systems
Financial statements (latest audited) or financial solvency proof
EMD/Security deposit documentation (as applicable)
Technical bid documents demonstrating system capability
OEM authorization/Manufacturer authorization certificate
Proof of installation/maintenance service capability and service center details
Any certificates sought in Bid document or ATC/Corrigendum
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Geneal features | Software parameter for Automatic Measurements of Root | Root Average Diameter, Root Area, Root Volume, number of Tips, Forks & Segments, Minimum Maximum Daimeter, Future Upgradable for Leaf area Meter and Seed Morphology Modules, Leaf Area Meter Module |
| Geneal features | System Type | Root Scanner for Lab Application |
| Geneal features | Display Size | 14.0 |
| Geneal features | System Interface to Computer | USB |
| Geneal features | Measurement units | mm2, cm2, inch2 |
| Geneal features | Software capable of handling Images with | TIFF, BMP, PCX, Jpeg |
| Geneal features | Interface | USB 2.0 |
| Geneal features | Sanner Type | Flatbed |
| Geneal features | Components | Image Capturiing Device, Root Analysis Software, Data Processing System |
| Warranty/service | Warranty | 2.0, 1.0 |
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the root analysis system tender in Kozhikode Kerala 2026
Bidders must submit GST, PAN, experience certificates, financial statements, OEM authorization, and technical bid documents. Ensure OEM warranty, service centers, and installation capabilities are demonstrated. The option clause allows quantity changes up to 25%, with delivery timing calculated from the last delivery order date.
What documents are required for ICAR root analysis tender submission
Required documents include GST certificate, PAN, latest audited financial statements, experience certificates for similar equipment, OEM authorization, and technical bid with specifications demonstrating automatic root measurement capability and image handling compatibility.
What are the technical specifications for the root analysis system
System must support automatic root measurements, display suitability, computer interface, image handling software, scanner interface, and deliver through a complete software parameter set for root analysis; include warranty and installation services as per OEM terms.
When is delivery expected after order in ICAR IISR tender
Delivery commencement is calculated from the last date of the original delivery order; if quantity increases, extended time is (increase/original quantity) × original period, minimum 30 days, ensuring installation and commissioning if included.
What warranty and after-sales support are required for the root system
OEM warranty certificates must be provided; the seller should have established installation, commissioning, training, troubleshooting, and maintenance service network in India with service centers near consignee destinations.
What is the scope of OEM authorization for bidders
If bidding through authorized distributors, submit Manufacturer Authorization detailing name, designation, address, and email of the OEM or Original Service Provider; ensure service support is available in India.
How will GST be handled for this procurement in Kerala
GST must be checked by bidders; reimbursement will be as per actuals or the lower of the quoted GST rate; no separate payment for local tolls or taxes beyond the quoted basic rate.
Where will installation and testing occur for the root system
Installation and commissioning are to be conducted at ICAR-Indian Institute of Spices Research, Post Bag No: 1701, Marikunnu PO, Kozhikode, Kerala 673012, with training and handover as per OEM terms.