Panchayati Raj Department Bihar Handpump Sub-Assemblies IS 15500 Part 3 Tender 2026
Progress
Tender Overview
The Panchayati Raj Department, Bihar invites bids for Handpump Sub-Assemblies (Deepwell Hand Pumps Components) conforming to IS 15500 (Part 3), targeting Q3. The procurement location is PURnIA, BIHAR - 854102, with a bid requirement highlighted in the Buyer Added Terms. A notable option clause allows quantities to vary by up to 25% of the bid quantity at contract award and during the contract period at contracted rates, with delivery time adjustments derived from extended periods. Bidder responsibilities include providing a physical product sample within 1 week of tender publication, along with a comprehensive set of credentials and certifications. Key differentiators include the mandated ISO suite and a strong emphasis on local service capability. This tender emphasizes formal documentation, sample verification, and capability to scale within the option window, reflecting public procurement's demand for reliability and compliant supply chains.
Technical Specifications & Requirements
- Standards & Certifications: ISO 45001:2018, ISO 14001:2015, ISO 9001:2015 required; IS 15500 (Part 3) compliance for handpump sub-assemblies; GST Certificate and GST Returns (GSTR-3B); PAN and UID; Authorized OEM/Authorisation.
- Documentation & Samples: Self-attested GST certificate, PAN, UID; last 2 years turnover certificate (₹50 Lakh/year); notarized affidavit not blacklisted; ITR 2023-24 to 2025-26; audit report and balance sheet; detailed item catalogue; local service center proof.
- Delivery & Samples: Sample submission within 1 week; local service center operations must be established.
- Experience & Financials: Prior work certificates (last 5 completions) and financial statements; turnover criteria indicate medium-scale supplier readiness.
- Scope & Compliance: The tender requires a compliant product line with specified standards, plus capability to scale during contract execution as per option clause.
Terms, Conditions & Eligibility
- EMD/Deposit: Not explicitly stated in available data; bidders must align with ATC regarding security mechanisms.
- Turnover Requirement: ₹50 Lakh per year over the last 2 financial years.
- Delivery Terms: Delivery schedule aligned with original and extended periods under the option clause; extension calculation applies, minimum 30 days.
- Payment Terms: Not specified; bidders should anticipate standard government payment practices likely to be via beneficiary or advance-adjusted terms.
- Documents: GST certificate, PAN, UID, turnover certificates, ISO certificates, ITR, balance sheet, work completions, OEM authorization, and sample submission proof.
- Compliance: Notarized affidavit of non-blacklisting; local service centre presence mandatory; self-attested papers acceptable.
Key Specifications
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Handpump Sub-Assemblies conforming IS 15500 (Part 3) for Deepwell Hand Pumps
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ISO 45001:2018, ISO 14001:2015, ISO 9001:2015 certifications required
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Turnover criterion: ₹50 Lakh per year (last 2 years)
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Physical sample submission within 1 week of tender date
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Local service centre mandatory presence
Terms & Conditions
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Option clause allows ±25% quantity variation at contract and during currency
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Sample submission required within 1 week; OEM authorization mandatory
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Turnover threshold ₹50 Lakh/year; ISO certifications mandatory
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Delivery terms computed with extended period and minimum 30 days
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Local service centre and detailed item catalogue required
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Notarized affidavit of non-blacklisting; ITRs for three years
Important Clauses
Payment Terms
Not explicitly stated; bidders should expect standard government payment terms and advance/deferred settlement as per contract
Delivery Schedule
Delivery period starts from last date of original delivery order; extension period calculated as (additionalQty/originalQty) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified; standard L/D norms likely applicable per contract and statutory guidelines
Bidder Eligibility
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Minimum turnover ₹50 Lakh/year in last 2 financial years
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ISO 45001:2018, ISO 14001:2015, ISO 9001:2015 certified
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Local service centre presence and OEM authorization
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Sample submission and 5 prior project completions proof
Tender Data
Bid Details
Quantity
5
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
20
Past Performance
30 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Handpump Sub-Assemblies (Deepwell Hand Pumps Components) Conforming IS 15500 (Part 3) (Q3)
Payment Timelines
Payments shall be made to the Seller within 20 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
25
Delivery Locations
1
Delivery Cities
Purnia
Delivery Pincodes
854304
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ranjan Kumar | 854304,GANESHPUR PANCHAYAT BHAWAN K. Nagar Purnia 854304 Bihar | Purnia | Bihar | 854304 | 5 | 25 | - |
Authority Records
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Documents 2
GeM-Bidding-9833963.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST Certificate
PAN Card
UID (Aadhar) or equivalent
Turnover certificate (last 2 years, ₹50 Lakh/year)
Authorization Certificate / OEM Authorization
ISO Certificates: ISO 45001:2018, ISO 14001:2015, ISO 9001:2015
GST Returns: GSTR-3B (current year)
Notarized Affidavit of not being blacklisted
ITR for AY 2023-24, 2024-25, 2025-26
Audit Report & Balance Sheet
Item catalogue / colorful product catalog
Previous 5 work completion certificates or CARC certificate
Local service centre proof
Physical product sample (within 1 week of tender date)
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for handpump sub-assemblies tender in Purnia Bihar 2026?
Bidders must submit GST registration, PAN, UID, turnover certificates, ISO certificates, ITRs for 2023-24 to 2025-26, balance sheet, OEM authorization, sample within 1 week, and the colorful item catalogue. The tender allows a ±25% quantity variation; ensure local service centre readiness and sample compliance.
What documents are required for IS 15500 handpump procurement in Bihar?
Required documents include GST certificate, PAN, UID, turnover certificates (₹50 Lakh/year), ISO certificates (45001/14001/9001), GSTR-3B, notarized non-blacklist affidavit, ITRs (3 years), audit report, balance sheet, OEM authorization, and a physical product sample within 1 week.
What are the technical standards for handpump components in this tender?
Bidders must provide IS 15500 (Part 3) compliant handpump sub-assemblies, along with ISO 45001:2018, ISO 14001:2015, and ISO 9001:2015 certifications. Ensure local service centre capability to support installation and maintenance as part of compliance.
What is the delivery schedule and option clause for quantity variation?
Delivery begins after the original delivery order; option clause permits up to 25% quantity increase/decrease at contract, with extended delivery time calculated as (additional/original) × original period, minimum 30 days.
What is the required turnover to participate in Bihar handpump tenders 2026?
Eligible bidders must show an annual turnover of at least ₹50 Lakh in each of the last two financial years, supported by turnover certificates and audited balance sheets.
What is the sample submission requirement for this procurement in Bihar?
A physical product sample must be presented within 1 week of tender date. The sample should reflect IS 15500 Part 3 compliant handpump sub-assembly construction and include the OEM authorization and catalogue for verification.
Which certifications are mandatory for eligibility in this Bihar procurement?
Mandatory certifications include ISO 45001:2018, ISO 14001:2015, ISO 9001:2015, IS 15500 Part 3 compliance, GST certification, and OEM authorization. Ensure GSTR-3B submission and non-blacklist affidavit to qualify.