Panchayati Raj Department Bihar Potable Water Purification System Ionization Based Tender 2026
Progress
Key Highlights
- • Specific brand/OEM requirements: Manufacturer authorization letter required from the manufacturing unit.
- • Technical certifications: ISO 9001:2015, ISO 14001:2015, ISO 45001:2018, ISO 10002; CE/GMP as Govt. of India approved.
- • Special clauses: Quantity increase up to 25% during contract; extended delivery time formula with minimum 30 days.
- • Eligibility: At least 2 prior govt work orders for similar products; in-state service center proof required.
- • Warranty/AMC: Post-supply service and minimum 1-year warranty declaration on notary stamp paper.
- • Penalties: Not detailed; ATC governs LDs and performance terms to be reviewed in full.
Tender Overview
Organization: Panchayati Raj Department, Bihar. Product/Service: Potable water purification system using ionization-based technology. Location: PURNIA, BIHAR 854102. Status: Tender notice with quantity flexibility up to 25% and extended delivery timelines. Estimated Value/EMD: Not disclosed; EMD amount not disclosed. Unique aspects: Mandatory post-sale service/declaration for 1 year, ISO and CE/GMP certifications required, multiple pre-qualification documents, and a need for an in-state service center. This tender emphasizes compliance with quality standards and after-sales capabilities, including manufacturer authorizations and work orders for similar projects. The scope targets government potable water infrastructure under state procurement, with escalation matrices and specific bid terms. The buyer’s ATC allows quantity variation up to 25%, affecting delivery planning and payment terms.
Technical Specifications & Requirements
- Product category: Ionization-based potable water purification system.
- Standards & certifications: ISO 9001:2015, ISO 14001:2015, ISO 45001:2018, ISO 10002, CE/GMP as approved by Government of India; Manufacturer authorization letter required.
- Documentation requirements: GST certificate, PAN, Adhar, bid acceptance on letterhead, bank mandate, affidavit of non-blacklisting, color catalogue with specifications, escalation matrix, past work orders (minimum 2) in govt sectors, MSME/UDYAM certificate, 1-year service/warranty declaration on notary stamp.
- Service & installation: Functional service center in consignee state; proof via rent/GSTIN/license documents. Prior work orders and warranty commitments are mandatory.
- Delivery & variation: Option to increase quantity by 25% during contract; delivery period linked to last delivery order date with minimum 30 days extension.
- Financials: No explicit EMD amount provided; payment terms not specified in the available data.
Terms, Conditions & Eligibility
- EMD/Deposition: Not disclosed in tender data; bidders must review ATC for exact amounts.
- Experience: Prior work orders for similar products in state/central govt. departments required (minimum 2 orders).
- Warranty/Support: Service and warranty declaration for 1 year; in-state service center with evidence required.
- Manufacturer credentials: ISO 9001:2015 etc., plus valid authorization letters from the manufacturing unit.
- Documentation: GST, PAN, Adhar, bank mandate for e-payment, affidavit of non-blacklisting, colour catalogue with specs, escalation matrix, ITR/balance sheet, MSME/UDYAM certificate.
- Delivery & penalties: Detailed delivery schedule via option clause; penalties/LD terms not specified in provided data.
Key Specifications
-
Ionization-based potable water purification system
-
ISO 9001:2015, ISO 14001:2015, ISO 45001:2018, ISO 10002 certificates
-
CE or GMP certification as Govt. of India approved
-
Manufacturer authorization letter from OEM
-
Past govt work orders (≥2) in similar category
Terms & Conditions
-
Quantity may be increased up to 25% during contract with proportional delivery time adjustment
-
Mandatory in-state service center with verifiable proof for after-sales support
-
Extensive pre-qualification documents including ISO certifications, past govt orders, and warranty declarations
Important Clauses
Payment Terms
E-payment via bank mandate; exact payment milestones to be defined in ATC
Delivery Schedule
Delivery period linked to the last delivery order date; additional time = (additional quantity/original quantity) × original delivery period, min 30 days
Penalties/Liquidated Damages
Penalties not detailed in provided terms; refer to ATC for LD rates and conditions
Bidder Eligibility
-
Minimum two prior govt work orders for similar potable water purification systems
-
In-state service center with verifiable documents (Rent/UDYAM/GSTIN/License/Shop Establishment)
-
ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 certification suite and OEM authorization
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
Past Performance
20 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Potable Water Purification System DE - Ionization Based (Q3)
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
120
Delivery Locations
1
Delivery Cities
Purnia
Delivery Pincodes
854337
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| KRITIKA RAJ | 854337,AT-RAMPUR PO-BELWA PS-MUFFASSIL RANIPATRA | Purnia | Bihar | 854337 | 1 | 120 | - |
Authority Records
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Documents 2
GeM-Bidding-9952630.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
10
Corrigendum Updates
2 Updates Update
Extended Deadline
13-Oct-2026, 9:30 am
Opening Date
14-Oct-2026, 9:30 am
Update
Extended Deadline
10-Oct-2026, 9:30 am
Opening Date
11-Oct-2026, 9:30 am
Required Documents
GST Registration Certificate (self-attested)
PAN + AADHAR copies (proprietor/director as applicable)
Bid acceptance declaration on letterhead (signed & stamped)
Bank mandate for e-payment
Affidavit of not blacklisted (notarized on non-judicial stamp)
ISO 9001:2015, ISO 14001:2015, ISO 45001:2018, ISO 10002, CE/GMP certificates (govt approved) and Manufacturer Authorization Letter
Manufacturer ITR/balance sheet for relevant years
Color catalogue with specifications and escalation matrix
Past work orders: minimum 2 govt/central govt orders for similar products
MSME/UDYAM certificate
Post-sale service and warranty declaration (1 year, notary stamp)
Evidence of functional service center in consignee state (rent/UDYAM/GSTIN/license/Shop Establishment)
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for potable water purification system tender in Purnia Bihar 2026
Bidders must meet essential eligibility: govt order experience, in-state service center proof, and OEM authorization. Submit GST, PAN, AADHAR, 2 past govt work orders, ISO certificates (9001/14001/45001, 10002), CE/GMP, and warranty documents. Include bank mandate and non-blacklisting affidavit with bid on letterhead.
What documents are required for the Bihar water purification bid 2026
Required documents include GST certificate, PAN, AADHAR, bank mandate, affidavit of non-blacklisting, color product catalogue, escalation matrix, two govt work orders, MSME/UDYAM certificate, ITR/balance sheet, OEM authorization letter, and 1-year warranty declaration.
What are the technical standards for ionization water systems in bid
Systems must comply with ISO 9001:2015, ISO 14001:2015, ISO 45001:2018, ISO 10002; CE/GMP certificates as Govt. of India approved; OEM authorization required and product catalog with specs.
When is the delivery deadline for order quantities 2026 in Bihar
Delivery schedule follows the last delivery order date; if quantities increase by 25%, the extended period = (additional/original) × original period, with a minimum 30 days extension; ensure timely order fulfillment.
What is the EMD amount for this Bihar procurement
EMD amount is not disclosed in the available tender data; bidders should verify the ATC to determine the exact EMD percentage or fixed amount and accepted payment method.
How to prove in-state service center for after-sales support
Provide Rent Agreement or official evidence (UDYAM, GSTIN, Factory License, Shop Establishment Certificate) showing operational service capability within the consignee state, plus contact details for service within 24–48 hours.
What past work orders are required for this govt tender
Submit at least two previous government or central govt work orders for similar water purification systems, including project scope, contract value, and client contact details; demonstrate alignment with Bihar procurement standards.
Which certifications must be included with the bid
Include ISO 9001:2015, ISO 14001:2015, ISO 45001:2018, ISO 10002; CE certificate or GMP certificate approved by Govt. of India; ensure OEM authorization letter from Manufacturer is attached.