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Urban Development and Environment Department Pole-Mounted Outdoor Dustbin Tender Shivpuri Madhya Pradesh 1 Year Warranty 2025

Bid Publish Date

23-Dec-2025, 3:36 pm

Bid End Date

12-Jan-2026, 5:00 pm

EMD

₹10,000

Location

SHIVPURI , MADHYA PRADESH

Latest Corrigendum Available

Progress

Issue23-Dec-2025, 3:36 pm
Corrigendum09-Jan-2026
AwardPending
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Quantity

160

Bid Type

Two Packet Bid

Key Highlights

  • • Pole-mounted outdoor dustbin procurement in Shivpuri, Madhya Pradesh
  • • EMD amount explicitly stated as ₹10,000
  • • option clause permits ±25% quantity change at contract rates
  • • OEM turnover criteria required for bidding
  • • Dedicated toll-free service number and escalation matrix mandatory
  • • 1-year warranty on supplied dustbins

Categories 1

DUSTBIN

Tender Overview

The procurement is led by the Urban Development And Environment Department for pole-mounted outdoor dustbins in SHIVPURI, MADHYA PRADESH. The project value is not disclosed, with an EMD of ₹10,000. The contract contemplates quantity adjustments up to 25% of bid quantity during and after award, at contracted rates. Delivery timelines hinge on the last date of the original Delivery Order, with extended time calculated per the option clause. Bidders must meet turnover criteria and ensure OEM capability and service support readiness.

Technical Specifications & Requirements

  • Product: Pole-mounted outdoor dustbin that complies with standard service and support requirements.
  • EMD: ₹10,000. Minimum turnover criteria to be demonstrated for last three financial years; audited statements or CA certificates acceptable.
  • OEM turnover: OEMs must meet the specified average annual turnover for the last three years or be assessed via bid-based criteria; in bunch bids, the OEM of the highest bid value must meet this criterion.
  • Service & Support: Dedicated toll-free number required; escalation matrix with full contact details.
  • Warranty: 1 year warranty on supplied products.
  • Delivery: Terms allow a scalable increase in quantity with calculated extended delivery time.
  • Misc: No BOQ items listed; supplier must comply with general procurement terms provided by the buyer.

Terms, Conditions & Eligibility

  • EMD: ₹10,000 mandate; payment terms aligned with contract.
  • Turnover: Minimum average annual turnover over the last 3 years as per bid document; documentation via audited balance sheets or CA certificate.
  • OEM Turnover: OEM of product must meet turnover criteria; in multi-vendor bids, primary product OEM qualifies.
  • Service: Dedicated toll-free number and escalation matrix required for post-sale support.
  • Warranty: 1 year from delivery date; ensure terms are satisfied.
  • Optional quantity: Purchaser may increase/decrease quantity by up to 25% at contracted rates.

Key Specifications

  • Pole-mounted outdoor dustbin

  • EMD: ₹10,000

  • Warranty: 1 year

  • Turnover: last 3 years (as per bid document)

Terms & Conditions

  • Quantity variation up to 25% during contract at contracted rates

  • Must meet turnover criteria for bidder and OEM

  • Dedicated toll-free service number and escalation matrix required

  • Delivery period linked to last date of original delivery order

Important Clauses

Payment Terms

EMD of ₹10,000 required; payment terms aligned to contract as per standard GEO terms; no dates specified in data

Delivery Schedule

Delivery timeline commences from the last date of the original delivery order; extended time computation follows the option clause with a minimum of 30 days

Penalties/Liquidated Damages

Not specified in available data

Bidder Eligibility

  • Must meet bidder turnover criteria for last 3 financial years

  • OEM turnover criteria satisfied for OEM of offered product

  • Must provide dedicated toll-free service number and escalation matrix

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA certificate showing turnover for last 3 years

4

OEM authorization (if bidding as an authorized reseller)

5

Experience certificates for similar dustbin supply (if available)

6

Technical compliance documents (if applicable) and warranty terms

7

Proof of contact details for service support (toll-free number and escalation matrix)

Corrigendum Updates

2 Updates
#1

Update

09-Jan-2026

Extended Deadline

12-Jan-2026, 5:00 pm

Opening Date

12-Jan-2026, 5:30 pm

#2

Update

31-Dec-2025

Extended Deadline

09-Jan-2026, 5:00 pm

Opening Date

09-Jan-2026, 5:30 pm

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for pole-mounted outdoor dustbin tender in Shivpuri?

Bidders must submit GST, PAN, audited financials or CA certificates showing turnover for the last 3 years, plus OEM authorization if applicable. Include EMD of ₹10,000 and proof of a dedicated toll-free service line with an escalation matrix. Ensure OEM turnover criteria are met for the primary product.

What documents are required for this dustbin procurement in Madhya Pradesh?

Required documents include GST certificate, PAN, audited financial statements or CA certificate indicating turnover, OEM authorization, experience certificates for similar supply, technical compliance, and proof of service support availability (toll-free number and escalation matrix).

What is the EMD amount for the Shivpuri dustbin tender 2025?

The EMD is ₹10,000. Submit via online payment or as specified in tender terms; ensure remittance is documented with bid submission and referenced in the bid cover letter.

What are the delivery and quantity variation rules in this tender?

The purchaser may increase/decrease quantity up to 25% of bid quantity at contracted rates. Delivery time extends from the last date of the original order, with proportionate additional time, minimum 30 days, as per option clause.

What warranty terms apply to the pole-mounted dustbins in this bid?

A 1-year warranty is required for supplied dustbins. bidders must clearly state warranty coverage, parts, service response times, and conditions for warranty claims in the technical bid.

What OEM turnover criteria must be met for this procurement?

OEMs must demonstrate minimum average annual turnover for the last 3 years ending 31st March of the previous financial year, with certified documents; for bunch bids, the OEM of the highest bid value must meet this threshold.

Is there a dedicated service support requirement for bidders?

Yes, bidders must provide a dedicated toll-free telephone number and an escalation matrix with contact details to support post-sale service for the supplied dustbins.

What are the key eligibility criteria for this dustbin tender in Shivpuri?

Eligibility includes meeting turnover thresholds, providing OEM authorization if applicable, offering a toll-free support line, and accepting the option clause for quantity variation up to 25% with contracted rates and a 1-year warranty.

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