Maharashtra Public Health & Family Welfare Department IT Equipment Tender 2026: ISI/OEM Authorized Laptops, PCs, Printers & Scanners
Bid Publish Date
19-Sep-2026, 12:16 pm
Bid End Date
21-Oct-2026, 2:00 pm
EMD
₹39,810
Value
₹13,27,000
Location
Progress
Tender Overview
The procurement is issued by the Public Health And Family Welfare Department Maharashtra for IT hardware including All in One PC (V2), High End Laptop - Notebook (Q2), Computer Printer (V2) and Scanner (V3). Estimated value is ₹13,27,000 with an EMD of ₹39,810. The scope targets multiple device categories, with delivery terms governed by option clause allowing ±25% quantity variation and contract rate protection. Location details are not specified in the data, but the department requires bidders to align with state-wide service commitments and post‑award delivery protocols. A unique differentiator is the strict requirement for a functional service centre in the state of every consignee location or on-site warranty, plus mandatory security and compliance certificates. Unique clauses include malware-free hardware certification and OEM/manufacturer authorization requirements.
- Organization: Public Health And Family Welfare Department Maharashtra
- Product category: All in One PC, High End Laptop, Printer, Scanner
- Estimated value: ₹13,27,000; EMD: ₹39,810
- Delivery/option terms: ±25% quantity; delivery period calculated via a specified formula
- Service centre requirement: State-wise presence or 30-day establishment window
- Compliance: Malicious Code Certificate and Manufacturer Authorization
- Warranty/Support: Dedicated toll-free service contact required
Technical Specifications & Requirements
The tender specifies device categories with implied technical expectations rather than explicit specs. Key elements extracted include: device names and scope (All in One PC, high-end laptop, printers, scanners), estimated contract value and EMD, option-based quantity adjustments up to 25%, delivery period logic, and the need for a functional service centre in each consignee state (or on-site warranty). Additional technical prerequisites are the Malicious Code Certificate and OEM authorization documents. Service support standards mandate a dedicated toll-free support line and evidence of a local service footprint within 30 days if not pre-existing. No IS/IS data is provided; bidders should prepare for generic hardware compliance checks and security attestations.
- EMD: ₹39,810
- Estimated value: ₹13,27,000
- Option clause: ±25% quantity; extended delivery time formula
- Service centre: State-wise or 30-day establishment
- Malicious Code Certificate and Manufacturer Authorization required
- Dedicated support: Toll-free number required
Terms, Conditions & Eligibility
Critical terms include: quantity variation up to 25%, delivery calculation tied to original/extended periods, and proof of a functional service centre in the state or establishment within 30 days of award. Mandatory certificates include a Malicious Code Certificate and OEM authorization. Payment continuity is conditioned on documentary evidence of service capability. Bidders must not be under liquidation or bankruptcy. A dedicated toll-free support line must be provided by the bidder/OEM. All terms require compliance with the stated conditions to qualify for award.
Key Specifications
-
Device categories: All in One PC (V2), High End Laptop - Notebook (Q2), Computer Printer (V2) (Q2), Scanner (V3) (Q2)
-
EMD: ₹39,810
-
Estimated contract value: ₹13,27,000
-
Option clause: +/- 25% quantity; extended delivery time formula
-
Service Centre: State-wise presence or establishment within 30 days
-
Malicious Code Certificate and OEM Manufacturer Authorization required
-
Dedicated toll-free support number mandatory
Terms & Conditions
-
Option Clause allows ±25% variation in awarded quantity
-
Delivery period linked to original/extended periods with a minimum 30 days
-
Functional Service Centre in the state required; 30-day setup if absent
-
Malicious Code Certificate must be uploaded with bid
-
OEM authorization/Manufacturer authorization must be provided
-
Dedicated toll-free service number must be available
Important Clauses
Payment Terms
Payment to be released after submission of evidence of service capability; terms unspecified beyond service proof
Delivery Schedule
Delivery period calculated per original and extended timelines; minimum 30 days for extension
Penalties/Liquidated Damages
No explicit LD rate provided; standard procurement penalties implied in terms
Bidder Eligibility
-
Not in liquidation, receivership, or bankruptcy
-
Proven experience in supplying IT hardware (PCs, laptops, printers, scanners)
-
Evidence of OEM authorization and ability to provide service in Maharashtra
Tender Data
Bid Details
Quantity
16
Category
All in One PC (V2)
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
663
OEM Avg. Turnover
53
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
All in One PC (V2) (Q2) , High End Laptop - Notebook (Q2) , Computer Printer (V2) (Q2) , Scanner (V3) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
38
Pre-Bid & Qualification
Pre-Bid Date
23-09-2026 14:00:00
Pre-Bid Venue
Arogya Bhavan 8th floor Hall, St.Georges hospital compound P'd Mello road Mumbai 400001.
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Mumbai
Delivery Pincodes
400001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pranav Kishor Patil | 400001,1st floor,arogya bhavan,st. george hospital compund, P demello road ,CST Mumbai | Mumbai | Maharashtra | 400001 | 11 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9799561.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Extended Deadline
21-Oct-2026, 8:30 am
Opening Date
22-Oct-2026, 8:30 am
Update
Extended Deadline
09-Oct-2026, 8:30 am
Opening Date
10-Oct-2026, 8:30 am
Categories
2
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar IT hardware procurement
Financial statements (latest)
EMD submission proof (online/DD as applicable) for ₹39,810
Technical bid documents and compliance statements
OEM authorization/Manufacturer authorization certificate
Malicious Code Certificate
Evidence of functional or planned Service Centre in the state
Dedicated toll-free support contact information
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for IT hardware tender in Maharashtra 2026?
Bidders must submit GST, PAN, experience certificates, financials, EMD ₹39,810, OEM authorization, Malicious Code Certificate, and proof of a state service centre. Ensure alignment with the option clause, delivery calculations, and toll-free support requirements. Prepare technical compliance and installation plans for PCs, laptops, printers, and scanners.
What documents are required for Maharashtra IT equipment tender 2026?
Required documents include GST registration, PAN, experience proofs, latest financial statements, EMD receipt, OEM authorization, Malicious Code Certificate, service centre proof, and dedicated toll-free contact details. Technical bid and compliance statements must accompany the submission to demonstrate capability and security compliance.
What is the EMD amount for this procurement in Maharashtra?
The EMD is ₹39,810. Bidders must submit a valid EMD statement with the bid, via online payment or demand draft, as specified by the purchasing authority, ensuring eligibility for the specified device categories.
What are the delivery terms for this Maharashtra IT hardware tender?
Delivery terms allow a quantity variation up to 25% and require delivery periods to be calculated per the original and extended period formula, with a minimum 30 days for extension. Delivery begins after the last date of the original delivery order.
Which standards or certificates are required for security in this tender?
Bidders must provide a Malicious Code Certificate ensuring hardware/software lacks embedded malware. OEM/Manufacturer Authorization must accompany the bid to confirm product provenance and service capability within Maharashtra.
Is service center presence mandatory for Maharashtra hardware procurement?
Yes. A functional Service Centre in the State of each consignee location is required for carry-in warranty; if absent at bidding, the winner must establish one within 30 days of award and provide documentary evidence before payment release.