Indian Air Force Repair & Overhauling Service for Multifunction Machines (MFM) – CANOPY COVER, State Premises 2026
Bid Publish Date
15-Oct-2026, 9:05 am
Bid End Date
02-Nov-2026, 10:00 am
Location
Progress
Tender Overview
The Indian Air Force invites bids for the Repair and Overhauling Service of Multifunction Machines (MFM) with a focus on the CANOPY COVER FOR HINGED SECTION OF CANOPY. The procurement is to be executed at the Buyer Premises with no BOQ items listed. The scope emphasizes ongoing service and support, rather than a single hardware delivery, and requires bidders to demonstrate financial stability and continuity of supply. The absence of a defined quantity or value indicates a flexible, service-led engagement where uptime and maintenance responsiveness are critical differentiators.
- Unique service-forward scope centered on maintenance; no discrete itemized quantities in the BOQ
- Emphasis on long-term availability and support infrastructure at the consignee location
- Distinctive requirement for post-sale service access, including escalation and toll-free support
- Provides a clear mandate for bidder capability in service delivery, not just product supply
Technical Specifications & Requirements
Given the lack of explicit technical specs, key extracted criteria include:
- Shelf life for spare parts: minimum 2 years total, with at least 1 year usable shelf life at supply date
- Product lifecycle: bidders must avoid end-of-life products with less than 7 years residual market life
- Service capability: office of service provider must be located in the consignee's state; dedicated toll-free service number; established escalation matrix
- Documentation: mandatory certificates/documents must be uploaded; past project experience accepted via contract copies, client execution certificates, or third-party notes
- Contract structure: no assignment or subcontracting without prior written consent; ultimate liability remains with the seller
Terms, Conditions & Eligibility
- Financial standing: bidder must not be under liquidation or court receivership; provide undertaking
- Obsolescence rule: bid only for non-obsolete products with ≥7 years market life remaining
- Shelf-life compliance: spare parts and products must meet the specified longevity criteria
- Service reach: a local service office in the consignee state; dedicated support channels required
- Documentation: upload all required certificates; failure to submit may lead to rejection
- Past experience: proof via contract copies, invoices with self-certification, or client execution certificates
Key Specifications
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Product/Service: Repair and Overhauling Service for Multifunction Machines (MFM) with canopy cover
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Shelf Life: Spare parts minimum 2 years; usable shelf life at supply date minimum 1 year
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Lifecycle: Offered items must have at least 7 years residual market life; not declared end-of-life by OEM
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Serviceability: Office of service provider must be located within the consignee state
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Support: Dedicated toll-free telephone number for service; formal escalation matrix for service support
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Documentation: Mandatory upload of required certificates and past experience proof
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Liability: Seller remains jointly and severally liable even with assignment/sub-contract
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BOQ: No items listed in BOQ; procurement is service-oriented rather than material-only
Terms & Conditions
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EMD or security deposit requirements not explicitly stated in data
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Delivery/installation timelines not specified; service readiness and response time are implied
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Contractual terms prohibit assignment or subcontracting without purchaser consent
Important Clauses
Payment Terms
Not specified in data; bidders should expect standard IAF terms per ATC once issued
Delivery Schedule
Not specified; service-led engagement implies ongoing availability and responsive support
Penalties/Liquidated D damages
Not specified; penalties to be defined in ATC or corrigendum
Bidder Eligibility
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No liquidation or court receivership; non-bankrupt status
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Non-obsolete products with ≥7 years residual market life
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Past experience proven via contract copies or client certificates
Tender Data
Bid Details
Quantity
20
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Repair and Overhauling Service - Multifunction Machines MFM; COVER FOR HINGED SECTION OF CANOPY; Yes; Buyer Premises
Delivery Details
Delivery Locations
1
Delivery Cities
Bareilly
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Bareilly | Bareilly | - | - | 20 | - | - |
Authority Records
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Documents 7
GeM-Bidding-10037832.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
3 Updates Update
Extended Deadline
02-Nov-2026, 4:30 am
Opening Date
03-Nov-2026, 4:30 am
Update
Extended Deadline
29-Oct-2026, 4:30 am
Opening Date
30-Oct-2026, 4:30 am
Update
Extended Deadline
26-Oct-2026, 4:30 am
Opening Date
27-Oct-2026, 4:30 am
Categories
2
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Required Documents
GST registration certificate
PAN card
Experience certificates showing relevant service experience
Financial statements demonstrating financial standing
EMD/Security deposit documentation (if applicable)
Technical compliance certificates
OEM authorizations or service partner certifications
Past project experience proofs (contracts, invoices, client certificates)
Any other certificates requested in ATC/Corrigendum
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for Indian Air Force MFM repair tender 2026 in India?
Bidders must show financial stability, non-obsolete parts with ≥7 years market life, and shelf-life compliance (2 years spare parts; usable 1 year). Upload mandatory certificates, past experience proofs, and OEM authorizations. Provide service office in the consignee state, a toll-free support line, and an escalation matrix; comply with ATC terms and any corrigenda.
What documents are required for IAF repair service bid 2026?
Submit GST registration, PAN, financial statements, experience certificates, contract copies or client execution notes for past projects, EMD documents if applicable, and OEM authorizations. Ensure certificates match the ATC; upload any required technical compliance certificates and third-party inspection records as specified.
What are the shelf-life requirements for spare parts in IAF tender?
Spare parts must have a minimum total shelf life of 2 years, with at least 1 year usable shelf life available at the date of supply. Products should not be end-of-life before the residual market life of 7 years according to the OEM.
Where must the service office be located for IAF MFM repair tender?
The service provider must maintain an office within the state of the consignee (the IAF procurement location). Documentary evidence of a local service presence must be submitted as part of bid submission to establish compliance.
What is the minimum product lifecycle requirement for bid items?
Bidders must offer items not declared end-of-life by the OEM and with at least 7 years residual market life. This ensures continued spare parts availability and support throughout the contract term.
What support channels are required under the IAF ATC for service?
Bidders must provide a dedicated toll-free service number and an established escalation matrix listing contact details for prompt issue resolution, ensuring rapid response to service requests and outages.
How are past experiences demonstrated for this IAF tender?
Submit one of: contract copy with invoices, client execution certificates, or third-party notes confirming service/supply against invoices; self-certification by bidder is permitted with supporting project documents as proof of experience.
Are subcontracting and assignment permitted in the IAF repair contract?
Sub-contracting or assignment requires prior written consent from the buyer. Even with consent, the original seller remains jointly and severally liable for contract performance and obligations.