GEM

South Eastern Railway Sanitation Cleaning Services Tender KGP 2025 - CMS KGP Maintenance, 313 Working Days

Bid Publish Date

29-Nov-2025, 11:31 am

Bid End Date

20-Dec-2025, 12:00 pm

EMD

₹1,46,480

Value

₹73,23,890

Progress

Issue29-Nov-2025, 11:31 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • CMs KGP scope for CHI SRC and TPKR Railway Colony sanitation and cleaning
  • • 25255% quantity/duration flex before award; 25% post-award
  • • Excess settlement feature allowing additional invoiced charges within approved percentage
  • • EMD amount ₹146,480; estimated contract value ₹7,323,890
  • • 313 working days (excluding Wednesdays) across 12 months
  • • No published BOQ specifics; focus on service delivery and compliance

Categories 2

SERVICES WATER LEVEL RECORDER

Tender Overview

South Eastern Railway invites bids for sanitation cleaning services and full operations of cleanliness at CHI SRC and TPKR Railway Colony under CMS KGP for a period of one year, excluding Wednesdays (313 working days). The project carries an estimated value of ₹7,323,890 with an EMD of ₹146,480. The scope emphasizes routine housekeeping, waste disposal, and on-site sanitation management across designated colonies. A notable differentiator is the contractual flexibility allowing up to 25% variation in quantity or duration at contract issuance, plus an excess settlement option for invoices with additional charges within defined limits. This tender targets experienced service providers capable of consistent scheduling and compliance with railway service standards.

Technical Specifications & Requirements

  • No formal technical specifications published; focus on service delivery of sanitation, cleaning activities, and colony maintenance under CMS KGP.
  • BOQ items not defined; bidder should prepare for execution across CHI SRC and TPKR Railway Colony facilities.
  • Estimated value: ₹7,323,890; EMD: ₹146,480.
  • Key requirements include adherence to on-site safety, waste management discipline, and timely service delivery across 313 working days; flexibility clauses permit quantity/duration changes up to 25% and implementation of excess settlement charges as per invoice.

Terms, Conditions & Eligibility

  • Option Clause: contract quantity/duration may adjust by up to 25% before issuance and after contract award.
  • Excess Settlement: service providers may include additional charges up to a specified percentage; must declare applicability at invoice time with supporting documents.
  • EMD: ₹146,480; payment terms and detailed delivery timelines to be provided in the final contract; terms emphasize schedule adherence and safety compliance for railway colonies.

Key Specifications

  • Product/Service: sanitation cleaning and colony maintenance services for railway housing

  • Quantity/Scale: 313 working days in one year; excluding Wednesdays

  • Estimated Value: ₹7,323,890; EMD ₹146,480

  • Standards/Certifications: Not explicitly specified; bidders should demonstrate safety, hygiene, and railway compliance

  • Delivery/Installation: on-site sanitation management across CHI SRC and TPKR Railway Colony under CMS KGP

  • Experience: Prior similar sanitation/cleaning contracts with railway or large residential complexes

  • Warranty/Support: Not specified; refer to final contract terms

Terms & Conditions

  • Bidder must accept up to 25% quantity/duration variation pre/post contract

  • Excess settlement option allows extra charges within approved limits

  • EMD to be submitted with bid as ₹146,480

  • 313 working days of service delivery; Wednesdays excluded

  • No BOQ items published; focus on service performance and compliance

Important Clauses

Payment Terms

Not fully specified; final contract to define schedule, milestones, and any advance or progress payments with statutory GST treatment.

Delivery Schedule

313 working days across one year; exact start date to be defined in contract, excluding Wednesdays

Penalties/Liquidated Damages

Not detailed; penalties typically linked to service disruption, non-compliance, or delays per contract terms

Bidder Eligibility

  • Experience in sanitation/cleaning services for large residential/railway facilities

  • Demonstrated financial health with current assets to cover ongoing operations

  • Compliance with safety, hygiene, and local regulations for on-site maintenance

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar sanitation/cleaning contracts

4

Financial statements (last 2-3 years) demonstrating viability

5

Bid security/EMD submission proof (₹146,480)

6

Technical bid document outlining methodology and safety compliance

7

OEM/Service partner authorizations if applicable

8

Any statutory licenses for waste management and on-site operations

Frequently Asked Questions

How to bid for sanitation cleaning tender in KGP 2025 CMS

Bidders should submit GST, PAN, experience certificates, financials, and EMD ₹146,480 with the bid. Provide technical and financial bids, safety certifications, and any OEM authorizations. Ensure compliance with 313 working days excluding Wednesdays and flexibility terms allowing up to 25% variation.

What documents are required for sanitation services bid in SE Railway

Required documents include GST registration, PAN, last 3 years financial statements, experience certificates for similar contracts, EMD ₹146,480, technical bid detailing service methodology, safety licenses, and OEM/partner authorizations if applicable. These ensure eligibility and timely, compliant bid evaluation.

What are the delivery timelines for CMS KGP sanitation contract

The contract spans 313 working days in one year, excluding Wednesdays. The exact start date will be in the final contract; ensure readiness to commence upon award and maintain uninterrupted sanitation coverage across CHI SRC and TPKR colonies.

What standards apply to ISI/compliance in SE Railway cleaning bids

No explicit standards are listed; bidders must demonstrate basic railway-safety and hygiene compliance, with overarching safety protocols and on-site operation licenses. Follow standard hygiene practices and environmental waste management suitable for railway colonies.

What is the EMD amount for this South Eastern Railway tender

The EMD amount is ₹146,480. This security is required with bid submission and is eligible for refund per tender terms after contract award or bid rejection, subject to full compliance with bid conditions.

Can contract quantity or duration be adjusted after award

Yes. The buyer can adjust contract quantity or duration up to 25% at the time of issue and after contract award, requiring bidders to accept revised quantities or durations and adjust resources accordingly.

What is the excess settlement option in this sanitation tender

Excess settlement allows bidders to include additional charges up to a defined percentage of the item-level total value, including addons. Must declare applicability during invoice creation and provide mandatory supporting documents; total invoice remains within approved excess settlement limits.

Where to find start date and detailed terms for SE Railway bid

Start date and detailed terms will be provided in the final contract documents after bid evaluation. Prepare by ensuring readiness for 313 working day coverage and obtain OEM/authorizations, along with all required financial and technical documents.

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