Indian Army Procurement Tender for Hardware Data Sheet Upload & Authorized OEM Certification in Rajauri, J&K 2026
Bid Publish Date
13-Aug-2026, 7:06 pm
Bid End Date
24-Aug-2026, 6:00 pm
EMD
₹39,108
Location
Progress
RATender Overview
The Indian Army (Department Of Military Affairs) invites bids for hardware procurement at Rajauri, Jammu & Kashmir (185131). Estimated value and itemized quantities are not disclosed; however, a non-trivial EMD of ₹39,108 is required. Bidders must upload PAN, GSTIN, cancelled cheque, and EFT mandate, plus a Data Sheet aligned to offered products. OEM/manufacturer authorization is mandatory where applicable. The procurement emphasizes data sheet integrity and malware-free hardware and software, with penalties for mismatches or IPR breaches. The scope includes multiple items (BOQ shows 5 entries) with unspecified quantities, potentially enabling an option clause up to 50%. Deliverables must meet security and compliance standards defined by the purchaser.
Technical Specifications & Requirements
- Data Sheet of offered products must be uploaded and match the bid with no unexplained parameter mismatches.
- Malicious Code Certificate required: confirmation that hardware/software contain no embedded malicious code capable of inhibiting functions, causing damage, or spying on data.
- Manufacturer Authorization: OEM/Original Service Provider details required when submitted via authorized distributors.
- Documentation package includes PAN, GSTIN, cancelled cheque, EFT mandate certified by bank.
- Data security and IP rights compliance are critical; breach leads to contract termination.
- BOQ lists 5 items, with no explicit quantities; bidder should prepare data per item and be ready for quantity variation up to 50% under option clause.
Terms, Conditions & Eligibility
- EMD: ₹39,108 (specific payment method not listed; ensure compliant remittance).
- Bidder must not be in liquidation or under bankruptcy; provide undertaking.
- Data Sheet alignment with product specifications is mandatory; mismatches may lead to rejection.
- NDA declaration required on bidder letterhead.
- Manufacturer Authorization required for authorized distributors; provide OEM details.
- Option clause permits quantity changes up to 50% during contract; delivery period adjusts accordingly.
- Generic vendor code creation documents required: PAN, GSTIN, cancelled cheque, EFT mandate.
Key Specifications
-
Data Sheet alignment with product specifications
-
Malicious Code Certificate confirming no embedded malicious code
-
OEM authorization for distributors
-
EMD amount: ₹39,108
-
BOQ contains 5 items (quantities not specified)
-
Delivery period and option clause allowing up to 50% quantity variation
Terms & Conditions
-
EMD of ₹39,108 required with bid
-
Data Sheet must match offered hardware/software
-
OEM authorization required for non-manufacturer bids
-
50% quantity variation allowed under option clause
-
Non-disclosure and Malicious Code certificates mandatory
Important Clauses
Payment Terms
EMD amount ₹39,108; payment method not detailed in terms; ensure compliant remittance with bid
Delivery Schedule
Delivery period linked to last date of original delivery order; extended periods for increased quantity under option clause
Penalties/Liquidated Damages
Not explicitly stated; breach via mismatched data sheets or malicious code may lead to rejection or contract termination
Bidder Eligibility
-
Not under liquidation, court receivership or bankruptcy
-
Provision of PAN, GSTIN and EFT mandate
-
OEM authorization when bidding via distributors
Reverse Auction Schedule
Start
08-Sep-2026, 11:00 am
End
09-Sep-2026, 11:00 am
Duration: 24 hours
Reverse Auction Document
⏳ RA scheduled. Ensure you are registered to participate.
Tender Data
Bid Details
Quantity
283
Category
Title1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
6
OEM Avg. Turnover
6
Past Performance
20 %
Warranty Period
1 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Title1 , Title2 , Title3 , Title4 , Title5
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
14
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Rajauri
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Rajauri | Rajauri | - | - | 40 | 30 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 4
GeM-Bidding-9741434.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
Title1
Tarpaulin Assy Canopy
Title2
TOP DECK ASSY OLIVE GREEN
Title3
Tarpaulin Assy Canopy
Title4
TOP DECK ASSY GREY
Title5
Bulb12V 21W
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Title1 | Tarpaulin Assy Canopy | 40 | pieces | procoffr@25dou | 30 | |
| 2 | Title2 | TOP DECK ASSY OLIVE GREEN | 31 | pieces | procoffr@25dou | 30 | |
| 3 | Title3 | Tarpaulin Assy Canopy | 36 | pieces | procoffr@25dou | 30 | |
| 4 | Title4 | TOP DECK ASSY GREY | 8 | pieces | procoffr@25dou | 30 | |
| 5 | Title5 | Bulb12V 21W | 168 | pieces | procoffr@25dou | 30 |
Categories
3
Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by bank
Data Sheet of offered product(s)
Malicious Code Certificate
Manufacturer Authorization / OEM certificate
Non-Disclosure Declaration on bidder letter head
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for Indian Army hardware tender in Rajauri Jammu and Kashmir 2026 with EMD ₹39,108?
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate, plus Data Sheet of offered products. Include OEM authorization if bidding through a distributor, and upload Malicious Code Certificate. Ensure Data Sheet matches product specs and that the bid is not affected by liquidation or bankruptcy status.
What documents are required for vendor code creation in this army procurement?
Submit PAN, GSTIN, cancelled cheque, and bank-certified EFT mandate. Include OEM authorization if applicable, and the NDA on bidder letterhead. Attach the Data Sheet of offered products and Malicious Code Certificate to verify software/hardware integrity.
What are the technical data sheet requirements for this army tender in Rajauri?
Data Sheet must precisely reflect offered hardware/software parameters and align with bid specifications. Any unexplained mismatch can lead to bid rejection. Include part numbers, model, capacity, certifications, and warranty terms where available.
What are the OEM authorization requirements for this Indian Army procurement?
If bidding via an authorized distributor, provide OEM authorization with name, designation, address, email, and phone. The bid must accompany the authorization certificate to verify supplier legitimacy and product provenance.
What is the delivery period and option clause in this army contract?
Delivery begins after the original delivery order; the purchaser may increase or decrease quantity by up to 50% at placement and during the contract. Extended delivery time is computed as (increased quantity/original quantity) × original delivery period.
What are the penalties or grounds for contract termination in this tender?
Mismatched data sheets or certified certificates, and the presence of embedded malicious code can trigger contract rejection or termination. NDA violations and IPR infringements also expose bidders to legal action and potential exclusion from future procurements.
How is the EMD amount used in the selection process for this army bid?
The ₹39,108 EMD acts as a bid security. It is expected to be deposited with bid submission and forfeited if the bidder withdraws or fails to honor terms; it is typically adjusted against performance or returned if the bid is unsuccessful.