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NTPC Limited Digitization and Records Management Services Tender for NTPC TVHPP 2026

Bid Publish Date

17-Jul-2026, 10:10 am

Bid End Date

28-Jul-2026, 12:00 pm

EMD

₹1,00,000

Location

CHAMOLI , UTTARAKHAND
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Progress

Issue17-Jul-2026, 10:10 am
AwardPending
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Quantity

1

Similar Category

Record Management Service - Storage Area Based

Bid Type

Two Packet Bid

Key Highlights

  • • NTPC Limited procurement for RMS at NTPC TVHPP; no BOQ items listed
  • • EMD amount explicitly stated: ₹100,000
  • • 25% quantity/scope adjustment allowed pre- and post-contract issuance
  • • ATC document uploaded by buyer—consult for technical compliance thresholds
  • • Lumpsum-based service contract; ensure bidder’s capability to manage digitization workflows
  • • No explicit technical standards provided in tender data; verify via ATC
  • • Delivery, payment, and warranty terms to be confirmed in ATC and contract documents

Categories 3

DOCUMENT MANAGEMENT SERVICES SERVICES ADMINISTRATIVE STAFF

Tender Overview

NTPC Limited invites bids for Digitization and Records Management Services (RMS) for NTPC TVHPP. The tender has an EMD of ₹100,000 and no BOQ items are listed. The scope includes RMS for existing records and likely digital conversion, metadata tagging, and document lifecycle management at the NTPC TVHPP site. The buyer’s terms allow a 25% quantity or scope adjustment before contract award and post-award within the same cap, applicable to lumpsum service contracts with consent. Location details are not specified in the available data, but the project is tied to the NTPC TVHPP facility. Unique aspects include the combination of digitization and records management within a government-owned utility context, with an ATC document referenced for bidder clarification.

Key Specifications

  • Digitization and Records Management Services for NTPC TVHPP

  • EMD: ₹100,000

  • No BOQ items listed; unspecified quantities

  • 25% contract quantity/scope adjustment option

  • ATC document provided by buyer for bidder guidance

Terms & Conditions

  • EMD of ₹100,000 required with bid submission

  • Scope may be increased/decreased by up to 25% before/after award

  • ATC document governs technical/compliance requirements

Important Clauses

Payment Terms

Payment terms to be defined in ATC; bidders should verify milestone and acceptance criteria in contract

Delivery Schedule

Delivery milestones to be specified in ATC; ensure alignment with NTPC RMS deployment timeline

Penalties/Liquidated Damages

Penalty provisions not detailed; verify in ATC and contract documents

Bidder Eligibility

  • Demonstrated experience in digitization and records management projects

  • Financial stability evidenced by turnover or financial statements

  • Compliance with NTPC procurement terms and ATC requirements

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Custom Bid for Services - DIGITIZATION AND RECORDS MANAGEMENT SERVICES (RMS) FOR NTPC TVHPP

Advisory Bank

ICICI

Payment Timelines

Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Delivery Locations

1

Delivery Cities

Chamoli

Delivery Pincodes

246443

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Anupam Banerjee246443,NTPC Ltd. Tapovan Vishnugud, Kagbhusandi Office, Badrinath Road, Joshimath, District Chamoli, Uttarakhand-246443ChamoliUttarakhand246443Project / Lumpsum Based--

Authority Records

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Documents 10

GeM-Bidding-9611960.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates demonstrating RMS/digitization projects

4

Financial statements or turnover proof

5

EMD submission proof (₹100,000)

6

Technical bid documents and method of RMS implementation

7

OEM authorizations (if proposed solutions rely on third-party software/hardware)

Frequently Asked Questions

How to bid for NTPC RMS tender in TVHPP 2026?

Bidders should prepare an RMS capability statement, submit the ₹100,000 EMD, and provide GST and PAN. Review the ATC document for scope, milestones, and 25% quantity adjustment rights. Ensure LMS/digitization workflow experience and OEM authorizations if applicable; follow NTPC submission guidelines precisely.

What documents are required for NTPC RMS tender submission?

Submit GST certificate, PAN card, experience certificates for RMS projects, financial statements, EMD receipt, technical bid detailing methodology, and OEM authorizations if relying on third-party software/hardware. ATC may specify additional bidder qualifications; verify before submission.

What are the eligibility criteria for RMS services tender in TVHPP?

Eligibility hinges on demonstrated RMS/digitization experience, financial stability via turnover, and ability to comply with NTPC ATC terms. Provide prior project references, implementation methodologies, and compliance certificates to establish capability for NTPC TVHPP RMS.

What is the EM D amount and its payment terms for this RMS tender?

EMD is ₹100,000; payment terms will be defined in the ATC and contract. Prepare payment methodology with milestone-based remittance and ensure EMD remittance or online submission per NTPC guidelines for timely bid validation.

When will NTPC specify delivery milestones for RMS at TVHPP?

Delivery milestones are detailed in the ATC; bidders must align project plan with RMS deployment timelines. Check ATC for acceptance criteria, deliverable formats, and review periods to avoid schedule penalties.

What constitutes 25% scope adjustment in this NTPC RMS tender?

The buyer can adjust contract quantity or duration up to 25% pre-award and post-award with consent for lumpsum services. Prepare a flexible project plan and pricing model to accommodate potential scope changes while preserving SLA terms.

What are the key technical standards referenced in this RMS tender?

No explicit standards are listed in the basic data; bidders should obtain the ATC for required standards and certifications. Ensure RMS processes meet NTPC data governance norms and comply with any OEM/software specifications stated there.

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