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Indian Army Vehicle Hiring Service Tender Patna Bihar 2023 IS 550/SUV-MUV Standards & Local/Outstation scope

Bid Publish Date

22-Jun-2026, 9:00 am

Bid End Date

08-Jul-2026, 10:00 am

Value

₹7,45,406

Location

PATNA , BIHAR
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Progress

Issue22-Jun-2026, 9:00 am
AwardPending
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Quantity

15564

Bid Type

Two Packet Bid

Categories 3

VEHICLE PASSENGER MOTOR VEHICLES VEHICLE HIRING SERVICE

Tender Overview

The Indian Army is seeking vehicle hiring services in Patna, Bihar for sedan and premium SUV/MUV fleets on a per Vehicle-Day basis across local and outstation routes in 2023. Estimated value is ₹745,406.00 with multiple per-day packages including 40Kms x 5Hrs, 80Kms x 10Hrs, 120Kms x 12Hrs, and varied round-trip/one-way configurations. Local, outstation, and combined routes are requested, with both standard and premium vehicle categories. The contract requires plain vehicles with round-trip options and defined local/outstation terms, delivered to SUPPLY DEPOT DANAPUR, 56 APO. The tender emphasizes performance reliability and adherence to government procurement norms, without BOQ items, underscoring fleet availability and service continuity as core differentiators.

Technical Specifications & Requirements

  • Vehicle types: Sedan and Premium SUV/MUV with local and outstation service per Vehicle-Day basis
  • Service windows: 5Hrs/40Kms, 10Hrs/80Kms, 12Hrs/120Kms (local) and corresponding outstation/round-trip configurations
  • Route options: Local, Outstation, and Local + Outstation; One Way and Round Trip variants
  • Delivery point: SUPPLY DEPOT DANAPUR, C/O 56 APO; installation/commissioning where applicable
  • No explicit BOQ; emphasis on availability, reliability, and adherence to MoD vehicle hiring terms
  • Special provisions include risk/expense clauses for vehicle non-compliance and rejection scenarios

Terms, Conditions & Eligibility

  • 50% quantity/duration adjustment option at contract issue, extendable by 50% with consent
  • Rejection rights for vehicles not meeting requisitions; alternative sourcing at seller’s risk
  • Buses and non-AC variants described for MoD contracts with specified appearance and safety features
  • EMD amount not disclosed; bidders should verify tender documents for submission specifics
  • Delivery and payment terms align with government procurement protocols; ensure compliance with mandatory documents
  • Address for delivery/installation clearly specified; ensure vehicle readiness to depot

Key Specifications

  • Vehicle categories: Sedan and Premium SUV/MUV

  • Service model: Per Vehicle-Day basis

  • Local kms/hours bundles: 40Kms x 5Hrs, 80Kms x 10Hrs, 120Kms x 12Hrs

  • Outstation packages: 1649/One Way, 3299/Round Trip (sedan); 1875/One Way, 3630/Round Trip (SUV/MUV)

  • Local + Outstation: 12 Round Trip (sedan), variances for SUV/MUV

  • Delivery location: SUPPLY DEPOT DANAPUR, C/O 56 APO

  • Non-BOQ tender; emphasis on fleet availability, reliability, and MoD compliance

  • Appearance and safety notes for buses: dent-free body, intact glass, emergency exits, water, and cleanliness

Terms & Conditions

  • EMD amount not explicitly disclosed; bidders must confirm in terms

  • 50% quantity/duration adjustment permitted; post-issue only up to 50% increase

  • Delivery to SUPPLY DEPOT DANAPUR; risk of non-compliance assigned to seller

  • Vehicle standards include safety, cleanliness, and compliance with MoD norms

  • Warranty/maintenance terms not clearly specified; confirm in contract

Important Clauses

Payment Terms

Payment terms follow MoD government norms; confirm any advance or milestone payments in contract documents

Delivery Schedule

Delivery and readiness at SUPPLY DEPOT DANAPUR; ensure availability for requested local and outstation routes

Penalties/Liquidated Damages

Rejection rights for vehicles not meeting requisition; potential penalties for non-performance or late supply

Bidder Eligibility

  • Experience in providing vehicle hiring services for government/military clients

  • Demonstrated fleet capacity to meet 40Kms/5Hrs, 80Kms/10Hrs, 120Kms/12Hrs bundles

  • Compliance with local permits and depot delivery requirements at Danapur

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2023; Local; Plain; 40Kms x 5Hrs; One Way , Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2023; Local; Plain; 80Kms x 10Hrs; One Way , Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2023; Local; Plain; 120Kms x 12Hrs; One Way , Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2023; Outstation; Plain; 1649; One Way , Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2023; Outstation; Plain; 3299; Round Trip , Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2023; Local + Outstation; Plain; 12; Round Trip , Vehicle Hiring Service - Per Vehicle- Day basis - Premium SUV/MUV; 2023; Local; Plain; 40Kms x 5Hrs; One Way , Vehicle Hiring Service - Per Vehicle-Day basis - Premium SUV/MUV; 2023; Local; Plain; 80Kms x 10Hrs; One Way , Vehicle Hiring Service - Per Vehicle-Day basis - Premium SUV/MUV; 2023; Local; Plain; 120Kms x 12Hrs; One Way , Vehicle Hiring Service - Per Vehicle-Day basis - Premium SUV/MUV; 2023; Outstation; Plain; 1875; One Way , Vehicle Hiring Service - Per Vehicle-Day basis - Premium SUV/MUV; 2023; Outstation; Plain; 3630; Round Trip , Vehicle Hiring Service - Per Vehicle-Day basis - Premium SUV/MUV; 2023; Local + Outstation; Plain; 14; Round Trip , Vehicle Hiring Service - Per Vehicle-Day basis - SUV/MUV; 2023; Local; Plain; 40Kms x 5Hrs; One Way , Vehicle Hiring Service - Per Vehicle-Day basis - SUV/MUV; 2023; Local; Plain; 80Kms x 10Hrs; One Way , Vehicle Hiring Service - Per Vehicle-Day basis - SUV/MUV; 2023; Local; Plain; 120Kms x 12Hrs; One Way , Vehicle Hiring Service - Per Vehicle-Day basis - SUV/MUV; 2023; Outstation; Plain; 975; One Way , Vehicle Hiring Service - Per Vehicle-Day basis - SUV/MUV; 2023; Outstation; Plain; 3900; Round Trip , Vehicle Hiring Service - Per Vehicle-Day basis - SUV/MUV; 2023; Local + Outstation; Plain; 12; Round Trip , Bus Hiring Service - Short Term - Local; 31-33; Non Deluxe (NDX); 120 , Bus Hiring Service - Short Term - Local; 49-52; Non Deluxe (NDX); 120 , Bus Hiring Service - Short Term - Outstation; 49-52; Non Deluxe (NDX); 100

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY

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Documents 3

GeM-Bidding-9469843.pdf

Main Document

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for vehicle hiring services (similar engagements)

4

Financial statements (annual turnover proof)

5

EMD/Security deposit receipt (if applicable in tender documents)

6

Technical bid documents and vehicleSpecifications compliance

7

OEM authorizations or dealer/agency letters for vehicle brands

8

Any local or state-specific permits required for deployment at SUPPLY DEPOT DANAPUR

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for vehicle hiring service in Patna with Indian Army?

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD (if required) along with technical compliance documents. Ensure fleet capacity for sedan and SUV/MUV categories, provide OEM authorizations, and confirm depot delivery to SUPPLY DEPOT DANAPUR, 56 APO. Review terms for 50% quantity adjustment.

What documents are required for the MoD vehicle hire tender in Bihar?

Required documents include GST registration, PAN, experience certificates for government fleets, financial statements, EMD receipts, vehicle specifications compliance, OEM authorization letters, and depot delivery proof for Danapur. Ensure submission aligns with supplier terms and MoD protocols.

What are the local and outstation vehicle service bundles in this tender?

Bundles include 40Kms x 5Hrs, 80Kms x 10Hrs, 120Kms x 12Hrs for local; outstation options show combinations like 1649/One Way and 3299/Round Trip for sedans, with similar ranges for SUVs. Ensure round-trip options where specified.

What are the delivery location and risk terms for non-compliant vehicles?

Delivery is to SUPPLY DEPOT DANAPUR, C/O 56 APO. If a vehicle fails requisitions or contract terms, the government may hire from another source at the seller's risk and expense, with remedies available for compensation.

Which vehicle categories are eligible under the Indian Army tender in Patna?

Eligible categories include Sedan and Premium SUV/MUV with local and outstation service; each must meet depot delivery terms and MoD guidelines. Ensure fleet readiness for multiple daily usage patterns.

What is the estimated contract value for this Patna vehicle hire tender?

The tender lists an estimated value of ₹745,406.00. Vendors should verify the final contract scope and any quantity variation allowances under the 50% clause prior to bid submission.

Are there specific safety and appearance standards for vehicles?

Yes. Non-AC buses require dent-free bodies, intact windows, cushioned seats, two emergency exits, roof luggage carriers, on-board drinking water, and interior/exterior cleanliness. Adherence to these specs is essential for MoD vehicle hire bids.

What is the 50% option clause in this MoD tender about?

The buyer may increase or decrease contract quantity or duration up to 50% at contract issue and later. Bidders must accept revised quantities; for lumpsum services, scope and value can adjust by up to 50% with consent.

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