Chittaranjan Locomotive Works Snacks & Beverage Vending Machine Tender 2026 India ISO 9001 Required
Bid Publish Date
12-Oct-2026, 11:03 am
Bid End Date
27-Oct-2026, 11:00 am
Location
Progress
Tender Overview
Chittaranjan Locomotive Works (Indian Railways) invites bids for the supply of snacks and beverage vending machines under the Q3 category. The contract covers the supply of goods with an option to increase quantity by up to 25% of bid quantity and a similar extension during the currency of the contract. Delivery periods are linked to the original delivery date, with minimum extension rules. The bid requires Data Sheet upload, OEM authorization if applicable, and GST-compliant invoicing to the consignee. The scope is limited to procurement of vending machines with pre/post-inspection options as described in ATC, and ISO 9001 certification is explicitly required for the bidder or OEM. A post-receipt inspection by DGM/CLW is contemplated. This tender emphasizes compliance, traceability of technical parameters, and supplier reliability for government procurement.
Technical Specifications & Requirements
- Product category: Snacks & Beverage vending machines (Q3) with government procurement controls
- Standards/Certification: ISO 9001 (bidder or OEM required)
- Documentation: Data Sheet uploaded with bid; OEM authorization when bidding via authorized distributor
- Invoicing: Invoice must be raised in consignee’s name with GSTIN; upload GST invoice and GST payment screenshot on GeM portal
- Inspection: Post-receipt inspection at consignee site by authorized CLW representative; NIL pre-dispatch inspection unless ATC selects otherwise
- Scope: Bid price to include all cost components for the supply of goods; supplier must ensure data sheet consistency with offered product
- Supplier requirements: Manufacturer Authorization, GST compliance, and data sheet alignment with product specifications
- Additional terms: Right to increase/decrease quantity up to 25%; delivery period adjustments as defined by option clause
Terms, Conditions & Eligibility
- EMD/guarantee: Not specified in available data (include per ATC terms) but bid requires compliance with GST invoicing and OEM authorization
- Delivery: Delivery period linked to original order date; extended timing formula applies with minimum 30 days; option to extend up to the original period
- Eligibility: ISO 9001 certification for bidder or OEM; ability to upload Data Sheet; OEM authorization if distributor bids
- Documentation: GST certificate, PAN, experience certificates, financial statements, EMD proof, technical compliance, and OEM authorization as applicable
- Payment terms: GST compliance to be verified; payment processing terms to be as per GeM/ATC; GST invoicing via consignee name
- Inspection & QA: Post-receipt inspection by DGM/CLW; pre-dispatch inspection NIL unless ATC specifies; data sheet cross-check mandatory
- Variation rights: Purchaser may adjust quantity by ±25% and extend delivery period accordingly; supplier must comply with option clause
Key Specifications
-
Product/service names from title: Snacks & Beverage vending machines (Q3)
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No quantitative BOQ items available; scope limited to supply of goods
-
Standards: ISO 9001 (bidder or OEM)
-
Inspection: Post-receipt inspection at consignee site; NIL pre-dispatch inspection unless ATC
-
Documentation: Data Sheet upload; OEM authorization if applicable
-
Invoicing: Invoice in consignee name with GSTIN; GST payment screenshot required
Terms & Conditions
-
Option clause allows ±25% quantity adjustment at contract placement and during currency with revised delivery timelines
-
Delivery timing depends on last date of original delivery order; minimum extension 30 days when increased quantity
-
ISO 9001 certification required for bidder or OEM; Data Sheet must match offered product
-
Post-receipt inspection to be conducted by DGM/CLW; NIL pre-dispatch inspection unless ATC specifies
-
GST compliance for invoicing; GST certificate, PAN, and OEM authorization must be provided
Important Clauses
Payment Terms
GST invoicing must be raised in consignee name; GST payment proof required; actual GST rate applied per applicable rules
Delivery Schedule
Delivery period linked to original delivery date; increased quantity triggers proportional extension; minimum 30 days extension
Penalties/Liquidated Damages
Not explicitly stated in provided data; standard GeM/ATC penalties may apply per contract terms
Bidder Eligibility
-
bidder or OEM must hold ISO 9001 certification
-
Manufacturer Authorization required when bidding via authorized distributors
-
GST registration and conformance to GST invoicing with consignee name
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Snacks & Beverage Vending Machine (Q3)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Paschim Bardhaman
Delivery Pincodes
713331
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Prosenjit Sarkar | 713331,Chittaranjan Locomotive Works, GM Building, CMM Office, Chittaranjan | Paschim Bardhaman | West Bengal | 713331 | 1 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-10003845.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Corrigendum Updates
1 Update Update
Extended Deadline
27-Oct-2026, 5:30 am
Opening Date
28-Oct-2026, 5:30 am
Required Documents
GST certificate (and GST invoice submission on GeM portal with payment confirmation screenshot)
PAN card
Data Sheet for offered product (uploaded with bid)
Manufacturer Authorization / OEM authorization (if bidding through distributor)
Experience certificates (relevant to vending machines or similar supply)
Financial statements / turnover evidence (as applicable under eligibility)
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid in CLW snacks vending machine tender 2026?
Bidders must ensure ISO 9001 certification (bidder or OEM), upload the Data Sheet, provide Manufacturer Authorization if bidding via distributors, and submit GST-compliant invoices in the consignee name. Ensure GSTIN is correct and attach GST payment screenshots on the GeM portal.
What documents are required for CLW vending tender submission in India?
Required documents include GST certificate, PAN card, Data Sheet for offered product, OEM authorization if applicable, experience certificates for related vending equipment, and financial statements. Ensure the Data Sheet aligns with the offered machine specifications.
What are the key technical specifications for CLW vending machines?
The tender requires snacks and beverage vending machines with ISO 9001 certification; exact machine metrics are not specified here, but the Data Sheet must match product parameters; post-receipt inspection will be conducted by DGM/CLW.
What is the delivery timeline and option clause for CLW vending tender?
Delivery is governed by the original delivery order date; quantity adjustments up to 25% are allowed, with extension time calculated as (Increase/Original) × Original period, minimum 30 days; extended period may be adjusted up to the original delivery window.
What are the GST requirements for CLW vending machine procurement?
Invoices must be raised in the consignee’s name with the consignee GSTIN; upload scanned GST invoice and a GST payment screenshot on GeM; GST reimbursement follows actuals or applicable rates up to the quoted GST percentage.
What does Post-Receipt Inspection mean for CLW vending bids?
Post-Receipt Inspection is conducted at the consignee site by an authorized CLW representative before acceptance; pre-dispatch inspection is NIL unless ATC specifies otherwise; ensure Data Sheet accuracy to pass inspection.
Do bidders need OEM authorization for CLW vending tender participation?
Yes. If bidding through authorized distributors or service providers, submit Manufacturer/OEM authorization detailing name, designation, address, email, and phone; this corroborates product provenance and compliance with ISO 9001.
What are the payment terms for CLW vending machine supply?
Payment terms require GST-compliant invoicing; vendor should provide GST invoice and payment confirmation; specific milestone payments follow GeM/ATC terms and consignee payment schedules once acceptance criteria are met.