TenderDekho Logo
GEM

District Judge Nayagarh Odisha procurement: Entry/Mid‑level Desktop Computers, Multifunction Machine & Printers 2025

Bid Publish Date

31-Dec-2025, 3:01 pm

Bid End Date

10-Jan-2026, 6:00 pm

Location

NAYAGARH , ODISHA
Generate Docs

Progress

Issue31-Dec-2025, 3:01 pm
Technical01-Oct-2026, 10:59 am
Financial
Award22-Jan-2026, 12:29 am
Explore all 4 tabs to view complete tender details

Quantity

16

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Categories 1

MACHINE

Tender Overview

The opportunity is issued by the District Judge, Nayagarh (Law Department Odisha) for procurement of Entry and Mid Level Desktop Computers (Q2), Multifunction Machine (MFM) V2 (Q2), and Computer Printers (V2) (Q2) to support court operations in NAYAGARH, ODISHA 752024. The scope covers multiple equipment categories including processor details, RAM, storage, display, and printing capabilities, with an emphasis on factory pre-loaded OS and OEM warranty. The contract includes a flexible quantity clause (up to 25% increment/decrement) and extended delivery provisions tied to the original delivery timeline. Unique terms include requirement for imported products to have an India-based OEM/Authorized Seller for after-sales service, with a certificate to be submitted. This procurement targets standard office IT and printing hardware to ensure reliable court productivity.

  • Organization: District Judge, Nayagarh (Odisha)
  • Product/Service: Entry & Mid Level Desktop Computers, Multifunction Machine, Computer Printers
  • Location: Nayagarh, Odisha (752024)
  • Estimated Value/EMD: Not disclosed; EMD not specified in available data
  • Key differentiator: OEM-based after-sales support in India for imported products; 25% quantity option and extension mechanics
  • Context: Governing terms require adherence to specific delivery and option clauses; BOQ items not listed

Technical Specifications & Requirements

  • Product names and categories drawn from tender: desktop computers, multifunction devices, and printers
  • Technical scope includes: processor details, factory pre-loaded OS, RAM size, storage (SSD/HDD), monitor availability and size, and on-site OEM warranty (years)
  • Printing capabilities reference standard ISO/IEC 24734 speeds for A4/A3, monochrome and color, with auto duplexing
  • Paper handling includes Original Document Feeder, multiple main trays, and connectivity options
  • Warranty requirement explicitly mentions on-site OEM support; for imported items, India-based OEM/authorized seller required with certification
  • Additional technical notes mention generic print speeds and paper sizes across multiple categories; no explicit numerical values provided in data
  • Overall, bidders should prepare hardware meeting standard office IT specifications with OEM support and compliant printing features

Terms, Conditions & Eligibility

  • Quantity variation clause allows +/- 25% of bid quantity during contract; delivery timelines adjust proportionally, with minimum 30 days for added time
  • Imported products must have registered India office for after-sales service; submit certificate
  • Buyer-added terms require compliance with the option clause and delivery extending rules
  • No specific BOQ values provided; ensure readiness for contract at contracted rates within extended delivery provisions
  • Emphasize submission of OEM authorizations for imported products; ensure OEM support presence in India
  • Normal bid submission prerequisites (GST, PAN, experience certificates, financials) implied by standard procurement practices

Key Specifications

    • Product categories: Entry/Mid Level Desktop Computers, Multifunction Machine (MFM) V2, Computer Printers (V2)
    • OS: Factory pre-loaded operating system by Desktop OEM
    • RAM/Storage: Detailed RAM size and SSD/HDD capacities to be provided by bidder or specified in BOQ
    • Monitor: Availability and screen size to be confirmed
    • Warranty: On-site OEM warranty (in years) for each device
    • Printing: Print speed per ISO/IEC 24734 for A4 (Mono/Colour) and A3 (Mono/Colour); auto duplexing supported
    • Paper handling: Original Document Feeder type, number of main paper trays
    • Connectivity: Standard connectivity options (e.g., USB, network) implied
    • OEM/Brand: Any OEM requirements and certifications with explicit model and standards
    • Compliance: ISO/IEC 24734 speeds, and IS/ISO alignment as applicable

Terms & Conditions

  • Quantity may swing by ±25% with contract adjustments at contracted rates

  • Imported items require India-based OEM/authorized seller for after-sales support

  • Delivery schedule follows last date of original delivery order; extension rules apply

Important Clauses

Payment Terms

Not specified in data; bidders should monitor for standard government terms within Contract and Dispatch

Delivery Schedule

Delivery starts from the last date of original delivery order; extended time formula applies with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; bidders should expect standard LD terms in final contract

Bidder Eligibility

  • Eligibility to supply IT hardware to government bodies in Odisha

  • Demonstrated experience in providing entry/mid-level desktops, MFMs, or printers

  • Compliance with OEM warranty and after-sales service requirements

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Entry and Mid Level Desktop Computer (Q2) , Multifunction Machine MFM (V2) (Q2) , Computer Printer (V2) (Q2)

Authority Records

LAW DEPARTMENT

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 6

GeM-Bidding-8779568.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

Entry and Mid Level Desktop Computer,Multifunction Machine MFM (V2),Computer Printer (V2)

N/a

KORAPUT, ODISHA

Posted: 6 February 2025
Closed: 17 February 2025
GEM

Entry and Mid Level Desktop Computer,Multifunction Machine MFM (V2),Computer Printer (V2)

Department Of Manipur Police

IMPHAL WEST, MANIPUR

Posted: 17 July 2025
Closed: 28 July 2025
GEM

Entry and Mid Level Desktop Computer,Multifunction Machine MFM (V2),Computer Printer (V2)

Indian Army

CENTRAL DELHI, DELHI

Posted: 9 September 2025
Closed: 19 September 2025
GEM

Entry and Mid Level Desktop Computer,Multifunction Machine MFM (V2),Computer Printer (V2)

Indian Army

NALBARI, ASSAM

Posted: 12 July 2025
Closed: 22 July 2025
GEM

Entry and Mid Level Desktop Computer,Multifunction Machine MFM (V2),Computer Printer (V2)

Kerala Co-operative Milk Marketing Federation Ltd.,

THIRUVANANTHAPURAM, KERALA

Posted: 5 February 2025
Closed: 15 February 2025
GEM

Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR Computer Type Mid Level
PROCESSOR Processor Number AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher
OPERATING SYSTEM Factory Pre-loaded Operating System by Desktop OEM Window 11 Professional
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) 16, 32 Or higher
STORAGE Type of Storage Installed with the System NVMe-SSD Plus HDD@7200 RPM
STORAGE SSD - Storage Capacity (in GB) 512, 1024, 2048 Or higher
STORAGE HDD - Storage Capacity (in GB) 1000, 2000 Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Screen Size (in CMs) 53.1 - 58 (20.91" - 22.83")
WARRANTY On Site OEM Warranty (in Year) 3, 4, 5 Or higher

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar procurement

4

Financial statements (audited if available)

5

EMD submission proof (as applicable)

6

Technical bid documents demonstrating compliance with hardware specs

7

OEM authorization/authorisation for product suppliers

8

Certificate of OEM registered office in India for imported items (after-sales service)

9

Any certification supporting OS pre-load claims and warranty coverage

Technical Results

S.No Seller Item Date Status
1
BANDHU4U SERVICES PRIVATE LIMITED   Under PMA
Make : hp Model : HP 280 G9 MT i5 12400 Win11P 16512SSD23 21.45"10-01-2026 10:59:10
2
ESNP Technologies   Under PMA
Make : hp Model : HP 280 G9 MT i5 12400 Win11P 161512SSD3 21.5"10-01-2026 16:01:06
3
HARDIB TECHNOLOGY PRIVATE LIMITED   Under PMA
Make : hp Model : HP 280 G9 MT i5 12400 Win11P 161512SSD3 21.5"10-01-2026 15:18:37
4
ICARE IT SOLUTIONS   Under PMA
Make : acer Model : Veriton M4690G08-01-2026 21:41:18
5
M/s INFOVISION SOLUTIONS   Under PMA
Make : hp Model : HP 280 G9 MT i5 12400 Win11P 161512SSD3 21.5"10-01-2026 15:50:02
6
Mahi enterprise   Under PMA
Make : hp Model : HP 280 G9 SFF i5 12400 Win11P 161SSD15 21.5"09-01-2026 18:57:58
7
NIYURA LIFESTYLE PRIVATE LIMITED   Under PMA
Make : YURAPC--YURATECH GLOBAL PRIVATE LIMITED Model : YD10008-01-2026 12:14:10

Financial Results

Rank Seller Price Item
L1
HARDIB TECHNOLOGY PRIVATE LIMITED   Under PMA
Item Categories : Entry and Mid Level Desktop Computer,Multifunction Machine MFM (V2),Computer Printer (V2)
L2
ESNP Technologies   Under PMA
Item Categories : Entry and Mid Level Desktop Computer,Multifunction Machine MFM (V2),Computer Printer (V2)

Contract / Result Documents 1

Please sign in or create an account to view contract details and download result documents.

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for desktop and printer tender in Nayagarh Odisha 2025?

Bidders must review OEM and warranty requirements, demonstrate OEM authorization for imported items, compile GST, PAN, experience and financial documents, and submit a technical bid showing OS pre-load and storage specs. Ensure compliance with 25% quantity variation and India-based after-sales service certificates.

What documents are required for Nayagarh district tender submission?

Required documents include GST certificate, PAN card, experience certificates for similar work, audited financial statements, EMD proof, technical bid, OEM authorizations, and, for imported items, an India-based OEM service certificate. Ensure readiness for potential supplier registrations.

What are the key technical specifications for the computers and printers?

Technical specs include factory pre-loaded OS by OEM, RAM size, SSD/HDD capacity, monitor availability, and on-site OEM warranty. Printing specs reference ISO/IEC 24734 speeds for A4/A3 in mono and color, with auto duplexing and standard paper handling features.

What is the delivery extension policy for Nayagarh procurement?

Delivery extensions follow the last date of the original delivery order; additional time is calculated as (increase quantity / original quantity) × original delivery period, with a minimum of 30 days unless the original period already exceeds it.

Are imported products allowed and what support is required?

Yes, imported products require an India-based OEM or authorized seller with after-sales service; bidders must submit a certificate demonstrating the registered office in India for service support.

What is the significance of the 25% option clause in this tender?

The purchaser may increase or decrease quantity by up to 25% at contract award and during currency; bidders must price accordingly and align delivery planning with potential quantity changes and extended schedules.

Which standards and certifications are required for printing specifications?

Printing must meet ISO/IEC 24734 performance metrics for A4 and A3 sizes (mono and color), with auto duplexing; vendors should declare print speeds and ensure compatibility with standard office protocols.

What is the expected warranty coverage for devices under this procurement?

On-site OEM warranty is required for all devices; the duration (in years) should be specified by the OEM and aligned with the contract and after-sales service commitments.

Similar Tenders

5 found
Urgent

Entry and Mid Level Desktop Computer,High End Desktop Computer,A4 and Legal Size Multifunction Prin

N/a

📍 MEERUT, UTTAR PRADESH

⏰ Deadline: 6 days left
🛒 Type: Goods
View GEM
Urgent

Entry and Mid Level Desktop Computer,All in One PC (V2),Computer Printer (V2),A4 and Legal Size Mul

Bharat Sanchar Nigam Limited Portal(bsnl)

📍 SONITPUR, ASSAM

EMD: ₹3.5 L
Est: ₹1.8 Cr
⏰ Deadline: 7 days left
🛒 Type: Goods
View GEM
Urgent

Entry and Mid Level Desktop Computer,All in One PC (V2),Computer Printer (V2),A3 Size Multifunction

N/a

📍 RAIPUR, CHHATTISGARH

EMD: ₹1.9 L
⏰ Deadline: 7 days left
🛒 Type: Goods
View GEM
Urgent

Entry and Mid Level Desktop Computer,A4 and Legal Size Multifunction Printer (MFP),Computer Printer

N/a

📍 YAMUNA NAGAR, HARYANA

⏰ Deadline: 4 days left
🛒 Type: Goods
View GEM
Urgent

State Bank of India SBI Jhansi Procurement Entry & Mid Level Desktop Computers, Scanners & Printers 2026

State Bank Of India (sbi)

📍 JHANSI, UTTAR PRADESH

⏰ Deadline: 6 days left
🛒 Type: Goods
View GEM

TenderDekho

Offerings

Tender Alerts

5 types · 54 portals · AI-personalized

Competitor Intel

4 L+ companies · H2H analysis

GeM Services

Registration · Listing · Submission

 View All