Punjab & Sind Bank Mumbai Multifunction Machine MFM (V2) & Desktop Computer Procurement 2025
Bid Publish Date
08-Dec-2025, 6:12 pm
Bid End Date
22-Dec-2025, 4:00 pm
Location
Progress
Quantity
47
Category
Multifunction Machine MFM (V2)
Bid Type
Two Packet Bid
Key Highlights
- • Brand/ Manufacturer Authorization required with OEM details
- • Technical certificates: Malicious Code Certificate mandatory
- • GST treatment: actuals or lower quoted rate, subject to limits
- • Option clause: 25% quantity increase/decrease during contract
- • Delivery period adjustments: extended by formula; minimum 30 days
- • No BOQ items published; scope relies on title category
Categories
1
Tender Overview
Punjab and Sind Bank, Mumbai, Maharashtra invites bids for procurement of Multifunction Machine MFM (V2) and Entry/Mid Level Desktop Computers. The context centers on hardware provisioning for bank operations, with a focus on procurement compliance and supplier credibility. Estimated value and exact quantity are not disclosed; EMD amount is not stated. A core differentiator is the optional quantity adjustment up to 25% during contract execution, with delivery timelines linked to the original order and extended periods (minimum 30 days). The ATC terms emphasize risk controls, including Malicious Code certificates and Manufacturer Authorization. This tender appears to be publication-driven via GEM portal, targeting vendors with OEM relationships and GST compliance.
- Organization: Punjab and Sind Bank
- Location: Mumbai, Maharashtra
- Product scope: Multifunction Machine MFM (V2), Entry/Mid Level Desktop Computers
- Delivery/option: 25% quantity flexibility; delivery period rules tied to original timeline
- Compliance: Malicious Code Certificate; OEM authorization; GST considerations
- Distinguishing factors: ATC terms on risk, supplier financial health check, and explicit authorizations
- Special note: No BOQ items listed; specifications not published in the provided data
Technical Specifications & Requirements
No product-specific technical specifications are published. The title indicates procurement of MFM (V2) and Desktop Computers; however, no capacity, performance, or interface standards are provided. The tender includes mandatory compliance elements rather than functional metrics: an embedded Malicious Code certificate, Manufacturer Authorization/OEM details, and adherence to GST requirements with provisional reimbursement rules. Bidders should expect standard IT hardware compliance checks and vendor verification processes. If specifications emerge, they will define SKU-level features and compatibility.
Terms, Conditions & Eligibility
- EMD/Deposit: Amount not disclosed; bidders must evaluate bid security as per portal guidance.
- GST: GST applicability to be determined by bidder; reimbursement aligned to actuals or quoted rate, whichever lower.
- Malicious Code Certificate: Required to certify absence of embedded malicious code in hardware and software.
- OEM Authorization: Mandatory where distribution is through authorized channels; include OEM details (name, address, email, phone).
- Delivery & Option Clause: 25% quantity variation allowed; delivery timelines extendable with calculation rules; minimum 30 days default.
- Financial Standing: Bidder must not be under liquidation or similar proceedings; provide undertaking.
- Compliance: Entire bid must include GST compliance, security certifications, and suppliers’ risk disclosures.
- Additional ATC terms may apply; bidders should view the ATC document for complete conditions.
Key Specifications
-
Product/service names: Multifunction Machine MFM (V2) and Entry/Mid Level Desktop Computers
-
Estimated value: Not disclosed
-
Quantity: Not disclosed; 25% option clause exists
-
Standards: Not specified in data; prepare for usual IT hardware compliance checks
-
Quality/Testing: Malicious Code Certificate required
-
OEM/Brand: Manufacturer Authorization required where applicable
Terms & Conditions
-
25% quantity variation allowed during contract; delivery timelines adjustments valid
-
EMD and financial standing must be demonstrated; no liquidation or bankruptcy
-
GST, Malicious Code Certificate, and OEM authorization are mandatory
Important Clauses
Payment Terms
GST treatment based on actuals or lower quoted rate; payment terms not listed in data
Delivery Schedule
Delivery periods extendable using option clause; minimum 30 days; extended delivery time proportional to quantity change
Penalties/Liquidated Damages
Not specified in provided data; ATC may include LD terms in final document
Bidder Eligibility
-
Not under liquidation or similar proceedings
-
Experience in supplying bank-grade IT hardware
-
OEM authorization/brand distribution rights for MFM and desktops
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Multifunction Machine MFM (V2) (Q2) , Entry and Mid Level Desktop Computer (Q2)
Authority Records
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Documents 3
GeM-Bidding-8682573.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar hardware procurements
Financial statements showing liquidity
EMD/Security deposit documents (as per portal guidance)
Technical bid documents confirming hardware compatibility
OEM authorization/Distributor agreement with contact details
Malicious Code Certificate (as per ATC)
Corrigendum Updates
1 Update Update
Extended Deadline
22-Dec-2025, 4:00 pm
Opening Date
22-Dec-2025, 4:30 pm
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for Punjab and Sind Bank IT hardware tender in Mumbai 2025
Bidders should initiate by registering on the GEM portal, uploading GST, PAN, and experience certificates, plus OEM authorization. Ensure Malicious Code Certificate is included. The bid must also address the 25% option clause and deliverability rules linked to the original delivery period. Submit technical and financial bids as separate documents.
What documents are required for Mumbai IT hardware tender submission
Required documents include GST registration, PAN, corporate financial statements, experience certificates for similar procurements, OEM authorization, Malicious Code Certificate, and EMD or security deposit as applicable. All documents must be valid and up-to-date, with scanned copies uploaded to the portal during bid submission.
What are the technical specifications for MFM V2 and desktops in this tender
No explicit technical specs are provided in the data. Bid response should anticipate standard IT hardware criteria and be ready to align with future ATC updates, including MFM features, compatibility with bank networks, and desktop performance metrics if released. Prepare generic certifications and warranty terms accordingly.
What is the 25% option clause in delivery terms for this procurement
The purchaser may increase/decrease the ordered quantity up to 25% at contract placement and during currency at contracted rates. Delivery time adjustments use a formula based on additional/original quantity, with a minimum 30 days; behavior during extensions follows the original delivery period.
How is GST treated for this Punjab and Sind Bank tender in Mumbai
GST responsibility lies with bidders; reimbursement will be to actuals or the lower of quoted GST rate, subject to the quoted maximum GST percentage. Bidders should reflect accurate GST calculations in the bid and be prepared for GST audit requirements.
What is required for OEM authorization in this bank hardware bid
Submit an OEM authorization/certificate detailing distributor or service provider credentials, full contact information, and product line authorization. Include name, designation, address, email, and phone number of the authorized representative to validate supply capability.
When is the delivery schedule activated for this Mumbai tender
Delivery starts from the last date of the original delivery order. If the option clause is exercised, extended delivery time uses the formula: (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; the purchaser may extend up to the original delivery period.
What penalties or performance clauses apply to this IT hardware tender
The provided ATC data does not specify exact penalty or LD terms. Final terms may include standard performance penalties and LDs in the ATC; bidders should review the complete ATC document for detailed penalties and warranty obligations.
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Documents 3
GeM-Bidding-8682573.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS