Invitation to Bid - Plotter Paper Roll (V2) in BILASPUR, CHHATTISGARH

Q1: How to participate in the Plotter Paper Roll (V2) tender issued by Coal India Limited in 2025?
To participate, sellers must first ensure their GeM registration is complete, including valid PAN, GST, and Udyam/Startup certification if claiming benefits. They should prepare technical documents verifying compliance with specifications like GSM, color, size, and ECO-Mark certification. Bidders need to upload all mandatory documents, including experience proof if applicable, and submit the bid before the deadline. It is advisable to review the detailed tender document and technical specifications carefully. For professional GeM registration assistance, visit TenderAI GeM registration. The evaluation process considers technical conformity and adherence to delivery timelines, with purchase preferences for MSEs. Register early, prepare your documents thoroughly, and monitor official updates regularly.

Q2: What are the eligibility criteria for supplying Plotter Paper Rolls (V2) to Coal India Limited in 2025?
Eligible bidders must be manufacturers or OEMs of plotter paper meeting the detailed specifications (e.g., width 1065 mm, GSM 80, waterproof packing). MSEs and startups can benefit from exemption rules if they provide valid supporting documents during bid submission. The bidder must have a valid Udyam Registration or Startup status to claim purchase preference. Experience requirements may be waived for eligible MSEs and startups, provided they upload the necessary certificates and declarations. The applicant should also have the required GST registration, PAN, and bank credentials. The procurement encourages small-sized enterprises to participate and offers purchase preferences as per government policies.

Q3: What technical specifications must the Bidder meet for Plotter Paper Rolls (V2) in the 2025 tender?
Bid products must conform to category-specific standards:

• Color: Milky White
• Width: 1065 mm
• Length: 45 to 50 meters per roll
• GSM: 80 GSM
• Core diameter: 51 mm with permissible variation (+/- 0.4 mm)
• Packaging: Waterproof laminated sheets
• Environmental Certification: ECO-Mark certified as per IS 1848 (Part 1): 2018
  Suppliers must upload data sheets and product samples matching these specifications to qualify. Deviations may lead to bid rejection. The product should be suitable for industrial plotter and large-format printing applications.

Q4: How does the bid evaluation process work for this government tender in 2025?
Evaluation is based on the total bid value, which will be assessed through a total value-wise method, considering compliance with technical specifications, delivery timelines, and price competitiveness. Since the estimated bid value is Rs. 89,000, bids are evaluated on the basis of setting the best value for the government, with the quality, delivery schedule, and vendor credentials playing vital roles. MSE and Startup exemptions or preferences will be factored, and expressions of capability (like compliance to eco-friendly standards) are also considered. The process involves a fair and transparent assessment, aiming for optimal value relative to specified specifications.

Q5: What documents are required for MSE or Startup bidders to claim purchase preference in this tender?
MSE and Startup bidders must upload valid supporting documents including:

• Udyam Registration certificate for MSEs
• DPIIT Startup certification, if applicable
• Technical certificates and experience proofs demonstrating the ability to supply the specified plotter paper as per the category standards
  These documents enable the bidder to avail purchase preferences and exemptions, improving their chances of award. Ensure all uploads are clear, valid, and compliant with government policies.

Q6: What are the delivery and logistics requirements for the Plotter Paper Roll (V2) tender in Bilaspur?
Suppliers are responsible for delivering 90 rolls of specified size and quality to the designated address:
Regional Institute V, Central Mine Planning and Design Institute, Bilaspur, Chhattisgarh
Delivery must be completed within 30 days from the placement of the order. Packing must ensure waterproof protection, and the product must meet all specified environmental and technical standards. Delays beyond the stipulated timeline could result in contract penalties.

Q7: Are there any special restrictions or conditions I should be aware of before bidding?
Yes, bidders must verify applicable GST rates beforehand, as GST reimbursements are based on actual or prevailing rates. The vendor shall not assign or subcontract the contract without prior approval, and the contract can be terminated if the supplier fails to meet material or quality specifications, or if there's a breach of contractual terms. Bidders should also ensure compliance with all environmental, labor, and quality standards detailed in the procurement document.

Q8: How can small and new enterprises leverage this opportunity?
Small and Startup enterprises should ensure their Udyam or Startup registration is valid and uploaded along with bid documents. Exemptions are granted for experience requirements, encouraging newcomers to participate. The government policy actively promotes MSE participation, awarding purchase preferences for eligible partners, thus facilitating easier entry into government procurement. Bidders can also seek professional guidance for GeM registration and document preparation at TenderAI GeM registration.

Q9: What are the benefits of registering on GeM for this tender?
Registering on GeM simplifies the procurement process, providing access to government tenders like this one. It facilitates seamless bid submission, document management, and tracking. GeM registration also enables MSE and Startup benefits, including exemption from certain criteria and purchase preferences. Additionally, it enhances credibility and transparency in government dealings. To get started, visit TenderAI GeM registration.

Q10: How to prepare technically conforming bids for the 2025 government tender for Plotter Paper Rolls?
Prepare by thoroughly reviewing the technical specifications like GSM, size, color, packaging, and environmental standards. Upload detailed product data sheets, certifications, and samples if required. Make sure your documentation — PAN, GST, Udyam/Startup certificates — are complete and valid. Confirm compliance with shipping, packing, and delivery timelines, with particular attention to waterproof packing requirements. Highlight any value-added attributes such as eco-certifications to stand out during evaluation.

Remember: Ensure all your documentation aligns with the specifications, and monitor official updates frequently to stay compliant with the bid process during the scheduled timeline.