GEM

Institute Of Hotel Management Vaishali Bihar Procurement: Furniture, CCTV & Office Equipment Tender 2026 ISO 9001

Q: When is the option clause applicable in this tender in Vaishali

The purchaser may vary quantity by up to **25%** at contracted rates at the time of order placement or during the currency of the contract, with delivery time adjusted using the stated formula and a minimum 30 days extension where applicable.

Q: What are the key compliance certificates required for submission

Submit **ISO 9001** (bidder or OEM), turnover certificates for last 3 years, EMD ₹40,000 proof, GST and PAN, OEM authorization if applicable, and any product-specific certifications. Ensure all certificates are current and match the tender requirements to prevent disqualification.

Bid Publish Date

02-Apr-2026, 4:03 pm

Bid End Date

23-Apr-2026, 5:00 pm

EMD

₹40,000

Value

₹8,89,000

Location

VAISHALI , BIHAR

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Progress

Issue02-Apr-2026, 4:03 pm

Technical23-04-2026 14:40:30

Financial

AwardCompleted

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Quantity

105

Key Highlights

• ISO 9001 certification required for bidder or OEM
• EMD amount: ₹40,000; value: ₹889,000
• Option clause permits ±25% quantity variation with adjusted delivery time
• OEM turnover criteria apply for bunch bids; highest bid product OEM must meet turnover
• Scope includes Supply, Installation, Testing and Commissioning
• Broad item mix: furniture, CCTV, printers, curtains, décor, and related items
• Delivery/installation terms to be finalized in the purchase order
• All mandatory certificates and financials must be uploaded with bid

Categories 18

MAGAZINE MULTI SERVICE SWITCH SECURITY CAMERAS AIR CONDITIONER SWITCH PORT CHAIRS CITY SURVEILLANCE CAMERA BOX FURNITURE ITEMS NETWORKING COMPONENT DECORATIVE ITEMS CCTV SYSTEM WINDOW BOOK NETWORKING EQUIPMENTS WEB CAMERA COUNTER

Tender Overview

The Institute Of Hotel Management, Department Of Tourism, Vaishali in Bihar invites bids for a multi-category procurement package including Book Shelves, Magazine Display Rack, Chairs, Air Conditioner (Split), Library Card Holder, L Shape wooden Counter, Printer, Decorative Items, Office window curtain, CCTV Camera, POE Switch and related items. Estimated value is ₹889,000 with an EMD of ₹40,000. Scope covers Supply, Installation, Testing and Commissioning of goods. The contract allows an option to increase or decrease quantity up to 25% at contracted rates, with extended delivery timelines calculated from the original delivery period. Bidder must meet turnover and ISO 9001 requirements, and OEM turnover criteria apply in case of bunch bids. Unique feature: broad product category mix with installation/commissioning obligations.

Technical Specifications & Requirements

Total items: 12 (broad category mix as listed in tender)
Estimated value: ₹889,000; EMD: ₹40,000
Scope: Supply, Installation, Testing and Commissioning
Standard requirement: ISO 9001 certification (bidder or OEM)
Turnover criteria: Avg. annual turnover for last 3 years (bid document value to be matched) and OEM turnover for the offered product; audited balance sheets or CA certificate required
Option clause: Quantity variation up to ±25%; delivery period adjustments based on formula with minimum period
No technical specs provided; emphasis on procurement categories and compliance with quality standards
Delivery/installation: Included in scope, exact timelines to be defined in purchase order
Compliance: Bidders must upload certificates and required documents to avoid rejection

Terms, Conditions & Eligibility

EMD: ₹40,000; mode not specified in excerpt but typically online or DD as per bid
Turnover criteria: Min avg. annual turnover over last 3 years as specified in bid document; CA or audited statements required
OEM turnover criterion: OEM must meet the minimum turnover if bidding as bunch bid; highest-value primary product OEM must satisfy
Certification: ISO 9001 mandatory for bidder or OEM
Scope of supply: Includes delivery, installation, testing and commissioning; payments and other terms will be per bid document
Documentation: Upload required turnover certificates and ISO certificates; ensure certificates align with bid requirements
Delivery terms: Delivery period and penalties to be specified in contract; option clause allows quantity and timing changes
Bid compliance: Missing certificates/documents may lead to rejection; ensure all mandatory docs are included

Key Specifications

12-item multi-category procurement package including furniture, CCTV, and office equipment
Estimated value ₹889,000; EMD ₹40,000
Scope: Supply, Installation, Testing and Commissioning
ISO 9001 certification required for bidder or OEM
Last-3-year turnover criteria for bidder and OEM; audited balance sheets or CA certificate
Option to increase/decrease quantity up to 25% at contracted rates

Terms & Conditions

EMD ₹40,000 required; bid security must be provided with bid
ISO 9001 certification mandatory for bidder or OEM
Turnover criteria based on last 3 financial years; CA/audited statements required

Important Clauses

Payment Terms

Payment terms to be defined in purchase order; bid scope includes supply and commissioning

Delivery Schedule

Delivery period governed by option clause; extended delivery time calculated from original period with minimum 30 days

Penalties/Liquidated Damages

Penalties if delivery/installation delays; LD rate to be defined in contract

Bidder Eligibility

Must meet turnover criteria for last 3 years
Must hold ISO 9001 (bidder or OEM)
OEM turnover criterion if bidding via primary product OEM

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

Bid To RA Enabled

Item Category

Book Shelves , Magazine Display Rack , Chairs , Air Conditioner -Split , Library Card Holder , L Shape wooden Counter , Printer , Other Decorative Items Scene and slogan , Office window curtain , CCTV Camera plus , Other items Camera Box , Other items POE Switch

Authority Records

MINISTRY OF TOURISMTOURISM DEPARTMENT

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Documents 5

GeM-Bidding-9185209.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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