Prisons Administration And Reforms Department Uttar Pradesh PUF Panel Tender Varansi UP olay - IS 550 / NABL compliant 2026
Bid Publish Date
30-Aug-2026, 9:09 pm
Bid End Date
10-Sep-2026, 8:00 pm
Location
Progress
Tender Overview
The opportunity is issued by the Prisons Administration And Reforms Department Uttar Pradesh for procurement of PUF panels (Q3 category) in Varanasi, Uttar Pradesh (221001). The data indicates a panel-based supply with detailed dimensional tolerances for walls, roofs, doors, and floors, including core thickness and foam density. Key technical pillars include thermal performance metrics (U, R values) and composite coating grades, along with certified test reports. The contract permits quantity variation up to 25% during placement and currency, with extended delivery windows and a minimum extension rule. The estimated value and initial delivery timeline are not disclosed, highlighting a need for precise cost modeling and schedule readiness. A unique clause references AHSP/NABL/ILAC testing for conformity and a warranty term. The tender’s lack of BOQ items signals a focus on standardized panel systems and compliance rather than bespoke units. The location-based tender seeks bidders with capability to deliver within Indian testing standards and government purchasing protocols.
Technical Specifications & Requirements
- Product category: PUF panel system with fascia options, fascia thickness, polyurethane foam density, and external panel patterns.
- Dimensions tolerances: Wall/roof/door/floor width ±5 to ±10 mm; length tolerances similar; core thickness defined; floor/roof/door panels have separate Length constraints.
- Physical properties: U value, R value, thermal conductivity per ASTM C 518-98; zinc coating grade and surface finish.
- Certification: Test report from designated labs (AHSP/NABL/ILAC or Central Government Lab) required; warranty period specified.
- Quality/standards: Compliance with specified material and performance tests; potential IS/ISO references implied by standardization.
- BoQ absence: No BOQ items listed; emphasis on standardized panel provision and conformity.
Terms, Conditions & Eligibility
- Delivery flexibility: Quantity may vary up to 25% during contract; additional time rules defined by option clause with minimum 30 days extension.
- ATC/ATC doc: Buyer-provided ATC document governs bidder obligations beyond generic terms.
- Documentation: Compliance with lab testing, warranty, and corporate prerequisites; GST, PAN, and experience-related evidence implied by typical government bids.
- Procurement scope: Single-category panel supply with dimensional accuracy and coating/finish requirements; no upfront BOQ items listed.
Key Specifications
-
Product: PUF panel with fascia options
-
Fascia thickness and density: specified but not numerically provided
-
External pattern of panels and foundation details
-
Dimensional tolerances: Width and Length tolerances ±5 to ±10 mm per section
-
Core thickness of PUF panel
-
Colour/finish: surface finish and zinc coating grade
-
Performance: U value, R value, and thermal conductivity at 10°C (ASTM C 518-98)
-
Certification: Lab test reports from AHSP/NABL/ILAC or Central Govt Lab
-
Warranty period: specified in years (not numerically disclosed)
Terms & Conditions
-
25% quantity variation allowed; extended delivery time rules apply
-
Mandatory third-party lab testing via designated labs
-
Warranty period to be defined; IS/IEC style conformity implied
-
ATC document governs bidder terms beyond standard clauses
Important Clauses
Delivery Terms
Delivery quantity may be increased/decreased by up to 25% at contract award and during currency; extension calculation uses (additional/ original) × original delivery period with a 30-day minimum.
Quality & Testing
Products must carry conformity test reports from AHSP/NABL/ILAC or Central Government Lab; warranty period to be specified in contract.
Payment Terms
Payment terms are governed by standard government procurement norms; exact percentages and milestones to be defined in the purchase order.
Bidder Eligibility
-
Experience in supplying PUF panel systems to government or large institutional clients
-
Demonstrated ability to meet dimensional tolerances and coating standards
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Valid GST registration, financial stability, and necessary certifications
Tender Data
Bid Details
Quantity
68
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
5
Past Performance
30 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
PUF Panel (Q3)
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Varanasi
Delivery Pincodes
221002
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Radha Krishna Mishra | 221002,CENTRAL JAIL VARANASI | Varanasi | Uttar Pradesh | 221002 | 68 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9823252.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar PUF panel supply projects
Financial statements (last 2–3 years)
EMD/Security deposit proofs (as applicable)
Technical bid documents detailing panel specifications
OEM authorization or manufacturer credentials (if applicable)
Test reports from NABL/ILAC/AHSP or Central Government Lab
Warranty/AMC terms and commitments
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| MATERIAL | Fascia options | Aluminium |
| MATERIAL | Thickness of fascia sheets | 0.6 mm |
| MATERIAL | Density of all polyurethane foam | 40 ± 2 kg/cubic meter conforming to IS 11239 part II-1985 as amended upto date |
| GENERIC | External pattern of panels | Camouflage pattern |
| GENERIC | Foundation for panels | Not required |
| DIMENSION | Width – Wall panel ± 10 mm | 1200 mm |
| DIMENSION | Width – Roof panel ± 5 mm | 993 mm |
| DIMENSION | Width – Door panel ± 10 mm | N.A |
| DIMENSION | Width – Floor panel ± 5 mm | 980 mm |
| DIMENSION | Length – Wall panel ± 10 mm | N.A |
| DIMENSION | Length – Roof panel ± 10 mm | 3050 mm |
| DIMENSION | Length – Door panel | 2000 mm |
| DIMENSION | Length – Floor panel | 3050 mm |
| DIMENSION | Core thickness of PUF panel | 40 mm |
| COLOUR AND FINISH | Grade of Zinc Coating | 120 gms/square meter |
| COLOUR AND FINISH | Surface finish | With 50 microns thick PVC guard film |
| PERFORMANCE | U value (heat transfer coefficient) in watt per square meter Kelvin | 0.18 |
| PERFORMANCE | R value (measure of resistance to heat flow through a given thickness of material) British Thermal Units Per Hour Per Square Feet Degrees Fahrenheit | 16 |
| PERFORMANCE | Thermal conductivity value at 10 degree centigrade (test method ASTM C 518-98) | 0.021 w/nk |
| CERTIFICATION | Availability of Test Report from Designated AHSP / NABL / ILAC accredited or Central Government Lab to prove conformity of products to the specification | Yes |
| CERTIFICATION | Warranty Period in years | 1, 2, 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for PUF panel tender in Varanasi?
Bidders must submit GST, PAN, experience certificates, financials, EMD, and technical bids. Ensure NABL/AHSP/ILAC test reports for panel conformity and reference the 25% quantity variation clause. Compliance with foundation, fascia, and dimensional tolerances is essential, along with warranty details.
What documents are required for UP Prisons PUF bid?
Required documents include GST certificate, PAN, 2-3 years financial statements, experience certificates for similar panels, OEM authorization if not manufacturer, lab test reports, and EMD proof. Technical bid should detail fascia options, density, and thermal specs in line with ASTM C 518-98.
What are the dimensional tolerances for PUF panels?
Wall and roof widths must be within ±5 to ±10 mm; floor and door widths within ±5 to ±10 mm depending on section; length tolerances mirror the respective panel types. Core thickness must be maintained per specification, with consistent surface finish and zinc coating grade.
What is the required certification for conformity testing?
Bidders must provide a test report from a designated AHSP, NABL, ILAC accredited lab or a Central Government Lab proving conformity to the stated specifications and thermal performance (U/R values and ASTM C 518-98).
What is the delivery extension rule for quantity variation?
If quantity changes by up to 25%, the extension is calculated as (additional quantity / original quantity) × original delivery period, with a minimum of 30 days; the purchaser may further adjust within contract terms.
What warranty details are expected for PUF panels?
The contract requires a warranty period in years, to be defined in the purchase order; suppliers should propose a formal warranty covering material defects, coating integrity, and performance for the stated period.