North East Frontier Railway Dot Matrix Printers Tender Tinsukia Assam 2026 - Q2 Equipment Procurement
Progress
Key Highlights
- • OEM installation responsibility for all installation, testing, and training tasks
- • 3 years govt/PSU supply experience requirement with contract copies
- • Data Sheet mandatory with bid to verify technical parameters
- • Manufacturer authorization form required for OEM/distributor submissions
- • GST payable by bidder; reimbursement as per actuals or applicable rate, whichever lower
- • Site visit allowed at bidder’s cost with liability indemnification
- • No BOQ items listed; product obsolescence life requirement of at least 1 year
- • No explicit quantity, value, or start/end dates provided
Tender Overview
Organization: North East Frontier Railway. Product category: Dot Matrix Printers (V2) (Q2). Location: TINSUKIA, ASSAM - 786125. Tender scope centers on procuring dot matrix printers under the Q2 category for railway deployment. While exact quantities and estimated value are not disclosed, the terms emphasize data sheet validation, non-obsolescence life, and OEM installation support. A notable differentiator is the strict requirement for OEM or OEM-certified resellers to handle installation, testing, and training. The tender also requires a site visit option at bidder expense and a robust pre-qualification built on three years of govt/PSU supply experience. This reflects the Railways’ focus on reliable, serviceable, and standards-compliant printing equipment. Unique clauses include data sheet alignment and mandatory manufacturer authorization where applicable.
Technical Specifications & Requirements
- Data Sheet upload with bid to enable parameter matching and rejection for unexplained mismatches.
- Experience criterion: bidder or OEM (via reseller) must have supplied similar category products to central/state govt or PSU for 3 years prior to bid opening; provide contract copies.
- Installation/commissioning/testing/configuration/training to be performed by OEM or OEM-certified resource or authorized reseller.
- Manufacturer authorization: OEM authorization form/certificate with complete contact details required when an authorised distributor submits the bid.
- Optional site visit allowed with bidder bearing all costs; entry is subject to waiver of liabilities and release of the buyer from claims.
Terms, Conditions & Eligibility
- GST responsibility lies with the bidder; requester will reimburse as per actuals up to quoted GST percentage.
- Data Sheet validation is mandatory; mismatches may lead to bid rejection.
- Financial standing: bidder should not be in liquidation or similar proceedings; bid submission must include an undertaking.
- End-of-life risk: offered products must have at least 1 year residual market life and should not be declared end-of-life by OEM within that period.
- Site installation by OEM resources; non-compliance may impact eligibility.
- Optional site visit terms: bidder bears visit costs and indemnifies the buyer against liabilities.
Please note: The tender data set provides no BOQ items, no start/end dates, and no explicit EMD or estimated value details.
Key Specifications
-
Product: Dot Matrix Printers (V2) under Q2 category
-
Experience: 3 years in government/PSU supply with contracts
-
Installation: OEM-certified resources for deployment and training
-
Data Sheet: Mandatory upload for parameter verification
-
Authorization: OEM or OEM-authorized distributor documentation
-
Lifecycle: Minimum 1 year residual market life; not end-of-life per OEM
Terms & Conditions
-
GST handling as per actuals or applicable rate up to quoted %
-
Mandatory data sheet alignment; mismatch may lead to rejection
-
3-year govt/PSU supply experience with contract copies required
-
OEM installation/commissioning by OEM or certified resource
-
Authorized manufacturer documentation required for distributors
-
Site visits at bidder cost with indemnification to buyer
Important Clauses
Payment Terms
GST payable by bidder; reimbursement as per actuals or applicable rate, not exceeding quoted GST percentage
Delivery Schedule
Not specified in data; site installation by OEM resources as part of scope
Penalties/Liquidated Damages
Not specified in data; rely on standard railway procurement LD clauses in terms
Bidder Eligibility
-
Not under liquidation or bankruptcy; provide undertaking
-
3 years govt/PSU supply experience for similar category products
-
OEM or OEM-authorized distributor with proper authorization documents
Tender Data
Bid Details
Quantity
5
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
52
OEM Avg. Turnover
3
Past Performance
50 %
Warranty Period
3 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Dot Matrix Printers (V2) (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Tinsukia
Delivery Pincodes
786125
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Techi Kumar | 786125,office of Divisional Railway Manager Tinsukia, Assam | Tinsukia | Assam | 786125 | 5 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
GeM-Bidding-9871100.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
PAN card
Experience certificates showing 3 years of govt/PSU supply
Financial statements or solvency proof
Data Sheet of the offered dot matrix printers
OEM authorization or reseller authorization with contact details
Undertaking of non-liquidation/bankruptcy
Any required installation/commissioning certificates
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for the dot matrix printers tender in Tinsukia Assam 2026?
Bidders must submit a data sheet, OEM authorization, GST details, and undertaking of sound financial standing. Provide evidence of 3 years govt/PSU supply experience, contract copies, and ensure installation is performed by OEM-certified personnel. Verify the product meets market life requirements and avoid obsolescence.
What documents are required for the North East Frontier Railway printer bid 2026?
Required documents include GST registration, PAN card, experience certificates showing 3 years govt/PSU supply, financial statements, data sheet of the offered printers, OEM authorization, and an undertaking confirming non-liquidation status. Additional installation certificates may be requested during bid evaluation.
What are the technical specifications for the dot matrix printers in this tender?
Specific technical parameters are not listed; bidders must rely on the Data Sheet uploaded with the bid and ensure it aligns with supplied printers. Mismatches can lead to rejection, so ensure model number, print speed, ribbon life, and connectivity match the data sheet.
What is the required experience level for bidders in this procurement?
Bidders or OEMs must have consistently manufactured and supplied similar category products to central/state govt organizations or PSUs for at least 3 years prior to bid opening, with copies of relevant contracts for each year.
Are site visits allowed for the dot matrix printers tender in Assam 2026?
Yes, optional site visits are permitted at bidder cost. Visitors must agree to indemnify the buyer against liabilities arising from the visit, and failure to provide pre-requisite info may excuse the visit or bid evaluation.
What are the GST and payment considerations for this tender in Tinsukia?
Bidder bears GST; reimbursement will be provided based on actuals or the applicable rate, whichever is lower, limited to the quoted GST rate. Payment terms will be as per standard govt procurement practices, contingent on contract award and compliance.
What is required for OEM authorization in this tender?
Submit an OEM authorization form/certificate detailing name, designation, address, email, and phone of the authorized person. This is mandatory when the bid is submitted by an authorised distributor or reseller.