Armed Forces Tribunal OCR Scanner MFM Tender Sonitpur Assam 2026
Progress
Quantity
2
Category
MFM
Bid Type
Two Packet Bid
Key Highlights
- • Mandatory pre-bid meeting attendance and sample submission requirements
- • Option clause enabling ±25% quantity variation and extended delivery timeframe
- • Scope includes supply, installation, testing, commissioning, training, and statutory clearances
- • Non-Blacklisting certificate and warranty certificate mandatory
- • BOQ compliance upload on letterhead signed and sealed
- • Turnover evidence required for last three financial years (audited or CA certificate)
Categories
3
Tender Overview
The procurement is led by the Armed Forces Tribunal under the Department Of Defence for the location Sonitpur, Assam. The tender relates to MFM and OCR SCANNER categories with scope covering Supply, Installation, Testing, Commissioning, and Operator training plus any required statutory clearances. Bidders must prepare for a pre-bid meeting, submit a sample before tender end, and upload complete bid documents on letterhead. An emphasis on non-blacklisting and warranty certification is noted, with obligations to submit BOQ compliance and sample quality. Turnover requirements exist but are not numerically specified here, requiring documentary evidence of turnover over the last three years. The tender allows option-based quantity adjustments up to 25% and mandates adherence to the supplier’s delivery commitments across extended periods. The overall objective is a turnkey solution including training and statutory clearances if any, reflecting a comprehensive supply contract.
Technical Specifications & Requirements
- Category: MFM, OCR SCANNER
- Scope: Supply, installation, testing, commissioning, operator training, statutory clearances (if any)
- Delivery/Option Clause: Quantity may vary ±25% during and after contract at contracted rates; delivery timelines linked to last delivery order date
- Documentation & Samples: Submit vendor sample before bid submission; upload signed bid documents and BOQ compliance on letterhead; include Non-Blacklisting and Warranty Certificates
- Financials: Minimum turnover data required for last three years; audited balances or CA certificate acceptable
- Pre-Bid: Attendance mandatory; samples evaluated for quality per sample
- Warranty/Support: Warranty certificate required; scope includes warranty terms as applicable to provided equipment
- ATC Clauses: Supplier must comply with all added bid terms; sample quality controls may apply
Terms, Conditions & Eligibility
- EMD/Financial Criteria: Turnover criteria defined in tender document; exact amount not specified here, but must be demonstrated via audited accounts or CA certificate
- Experience: Minimum average annual turnover over last three years; specific year-count not disclosed
- Delivery: Delivery cadence tied to original delivery order with extension logic; minimum 30 days for additional time if needed
- Documentation: GST, PAN, experience certificates, financial statements, EMD document, OEM authorizations, technical bid, and warranty certificates
- Quality & Compliance: Sample quality acceptance; non-blacklisting requirement; BOQ compliance
- Pre-Bid: Mandatory attendance; bid sample submission required
- Payment Terms: Not specified here; terms to be per ATC and standard government procurement norms
Key Specifications
-
MFM and OCR SCANNER category
-
Turnover evidence for last three years
-
Sample submission before bid end
-
Delivery extension logic: (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days
-
BOQ compliance and warranty certificates required
Terms & Conditions
-
Option to increase/decrease quantity by 25% at order and during currency
-
Turnover evidence required via audited statements or CA certificate
-
Mandatory pre-bid meeting and sample submission
Important Clauses
Payment Terms
Payment terms to be governed by ATC; no fixed terms specified here, typical government norms apply
Delivery Schedule
Delivery period linked to last date of original delivery order; additional time proportionate to quantity change with minimum 30 days
Penalties/Liquidated Damages
Penalties/LD to be as per ATC and contract terms; specifics not provided here
Bidder Eligibility
-
Demonstrated turnover in last three financial years via audited statements or CA certificate
-
Not blacklisted by any government agency
-
Capability to provide supply, installation, testing, commissioning, and operator training
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
MFM , OCR SCANNER
Authority Records
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Documents 4
GeM-Bidding-8825854.pdf
Main Document
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Experience certificates of similar projects
Audited financial statements or CA certificate indicating turnover for last three years
EMD submission proof
Technical bid documents
OEM authorization certificates (if applicable)
Warranty certificate for supplied equipment
Non-Blacklisting certificate
BOQ compliance document on letterhead with signature and seal
Sample submission proof
Corrigendum Updates
1 Update Update
Extended Deadline
24-Jan-2026, 9:00 pm
Opening Date
24-Jan-2026, 9:30 pm
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | J.S.ENTERPRISES Under PMA | Make : EPSON Model : MFM Title : MFM | 23-01-2026 17:16:45 | |
| 2 | PRIME COMPUTER SYSTEMS Under PMA | Make : NA Model : MFM Title : MFM | 23-01-2026 17:50:32 | |
| 3 | SMART IT SOLUTIONS Under PMA | Make : Hewlett Packard (HP) Model : MFM Title : MFM | 23-01-2026 16:00:19 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | J.S.ENTERPRISES Under PMA | Item Categories : MFM,OCR SCANNER | |
| L2 | SMART IT SOLUTIONS Under PMA | Item Categories : MFM,OCR SCANNER | |
| L3 | PRIME COMPUTER SYSTEMS Under PMA | Item Categories : MFM,OCR SCANNER |
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for OCR scanner tender in Sonitpur Assam 2026?
Bidders must attend the mandatory pre-bid meeting, submit a sample before bid submission, and upload signed bid documents with BOQ compliance on letterhead. Provide GST, PAN, turnover certificates, EMD proof, OEM authorizations, and warranty certificates. Ensure compliance with ATC clauses and delivery-extension rules.
What documents are required for the Assam MFM procurement?
Required documents include GST certificate, PAN card, three-year turnover proof (audited statements or CA certificate), performance samples, EMD proof, technical bid, OEM authorization, non-blacklisting certificate, and warranty certificate. All documents must be signed and sealed on letterhead and uploaded.
What are the delivery and quantity variation terms for this bid?
Quantity may vary ±25% at contract placement and during currency at contracted rates. Delivery time extends from the last delivery order date with additional time calculated as (increased quantity/ original quantity) × original period, minimum 30 days.
What standards and certifications are required for the OCR scanner supply?
The tender requires standard compliance and a warranty certificate; while specific IS/ISO standards are not listed, bidders should provide OEM certifications and ensure the equipment meets statutory clearance requirements if applicable.
When is pre-bid meeting and sample submission due for this tender?
Pre-bid meeting attendance is mandatory and the sample must be submitted before the bid submission deadline. Exact dates are not provided here, bidders should monitor the official tender notice for schedule confirmation.
What turnover documentation is needed for eligibility in this Assam bid?
Bidders must show minimum average turnover for the last three financial years via audited balance sheets or CA-certified turnover statements. If the company is younger than three years, turnover is calculated from completed financial years post-incorporation.
Are warranty and non-blacklisting certificates mandatory for bidders?
Yes. The vendor must upload a warranty certificate and a non-blacklisting certificate as part of bid submission. These documents validate post-sale support commitments and vendor integrity for the Defence sector procurement.
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Documents 4
GeM-Bidding-8825854.pdf
Main Document
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS